Fire Sprinkler Inspection, Testing, and Maintenance

The City of Phoenix is requesting sealed offers for fire sprinkler inspection, testing, and maintenance services at the Phoenix Convention Center and 11 associated facilities under IFB-PCC-26-0184, with sealed offers due July 29, 2026 at 10:00 a.m. and a non-mandatory site visit at the Phoenix Convention Center on July 1, 2026 at 10:45 a.m.

The contract is a five-year term commencing on or about October 1, 2026, conditioned upon City Council award and signature and recording by the City Clerk's department. The scope encompasses quarterly inspections of waterflow switches, test valves, supervisory devices, and riser flow; annual maintenance including valve lubrication, fire department connection inspections, sprinkler pipe and head inspections, and fire pump testing; and quinquennial internal obstruction investigations across 12 fire sprinkler systems. The West Building contains 40 risers and two fire pumps and represents the largest single facility. The contractor must provide all reporting software, equipment including lift equipment, vehicles, labor, parts, and materials at no additional cost to the City; rental equipment costs are reimbursable at actual cost with supporting invoices. Travel, mileage, and parking are not reimbursable, and billable time is limited to the period between check-in and check-out at the operations center.

Pricing shall be firm and fixed for the entire five-year contract term, quoted FOB destination on a discount-from-list basis. The contractor must have been in operation for a minimum of five years and possess all required federal, state, and local licenses and certifications. Award will be made to the lowest responsive and responsible offeror. The contractor must submit certificates of insurance within 14 calendar days of award and must comply with all City of Phoenix Fire Code, NFPA standards, and manufacturer requirements. Background screening for all contractor workers is required at the contractor's cost. The contractor must maintain all systems in code-compliant and fully operational condition with deficiencies corrected within 60 days of identification or immediately if impairments exist. Supplemental terms applicable to Phoenix Sky Harbor International Airport, Phoenix Deer Valley Airport, and Phoenix Goodyear Airport impose extensive nondiscrimination and civil rights compliance requirements derived from federal aviation regulations and Title VI of the Civil Rights Act, Disadvantaged Business Enterprise requirements under 49 C.F.R. Part 26 with prompt payment to subcontractors within seven days of receipt of payment from the City, Immigration Reform and Control Act compliance, and Arizona employment verification law compliance. Written inquiries are due July 15, 2026 at 10:00 a.m.