Sensitive_Security_Information_Acknowledgement_Form.docx

This is a Sensitive Security Information Acknowledgement Form issued by the City of Phoenix Aviation Department for use in conjunction with a fire sprinkler inspection, testing, and maintenance contract. The form serves as a compliance document designed to protect controlled security information in accordance with 49 C.F.R. Parts 15 and 1520. The five-year fire sprinkler contract is set to commence on or about October 1, 2026, with the effective date occurring upon City Council award, signature, and recording by the City Clerk's department, or as otherwise defined in the Phoenix City Code. The contract will terminate upon the earliest occurrence of reaching the end of the contract term including any extensions, or termination pursuant to agreement provisions.

The acknowledgement form requires authorized representatives of bidding companies to confirm receipt and understanding of sensitive security information restrictions, including limitations on disclosure to individuals with requisite "need to know" status. Signatory officers must acknowledge responsibility for destroying all controlled documents either upon completion of their review and use or by the contract end date, whichever is earlier. Unauthorized disclosure of such information may result in civil penalties or other legal action. The form is template-based, requiring project-specific details including document titles, project names, and contract end dates to be completed prior to execution. This document is a standard compliance requirement for individuals and organizations seeking to participate in or support airport and aviation-related procurement activities for the City of Phoenix.