Fire Protection Equip Inspection

The West Virginia Department of Health Facilities, specifically the Welch Community Hospital located in Mingo County, is seeking a contractor to provide comprehensive fire protection equipment inspection, maintenance, and repair services through an Agency Request for Quote (ARFQ 0512 WEH2600000001). The procurement involves annual and quarterly inspections of multiple fire safety systems, including 70 fire extinguishers, wet sprinkler systems, antifreeze loops, fire alarm systems, range hood exhaust, wet ansul fire suppression systems, back flow preventers, and detector heads. Vendors must possess specific state licensing, including a West Virginia Electrician License (Low Voltage), Fire Protection Worker (Sprinkler Fitter-Journeyman), Fire Extinguisher Tech, and Pre-Engineered Suppression Installer. A mandatory pre-bid meeting is scheduled for September 23, 2025, at 1:00 PM, with questions accepted until October 1, 2025, and quotes due by October 14, 2025, at 1:30 PM. The contract will be awarded to the vendor providing the lowest annual grand total cost, with specific pricing requirements for inspection services and potential corrective maintenance.

The procurement allows for parts to be billed at cost with a markup not exceeding 10%, and vendors must provide Commercial General Liability Insurance of $1,000,000 per occurrence and Automobile Liability Insurance of $1,000,000 per occurrence. The solicitation is structured to encourage participation from diverse vendors, including provisions for involving minority businesses, women's business enterprises, and labor surplus area firms. Vendors must comply with federal procurement standards, as the contract may utilize federal funds under 2 C.F.R. 200.317 through 200.327. The contract is an open-end agreement with a one-year initial term and potential for successive one-year renewals. While no specific incumbent vendor is mentioned, the estimated materials budget is $3,000, with hourly repair rates specified for different time periods including regular business hours, after-hours, weekends, and holidays. Vendors must also be prepared to provide quarterly reports, maintain proper registration, and meet all specified technical and administrative requirements outlined in the comprehensive bid document.