Final_ARFQ_0512_WEH2600000001_3_WV_ARFQ_FORM.PDF
PDF 749 KB Posted
- Attached to
- Fire Protection Equip Inspection
- Solicitation number
- ARFQ-0512-WEH2600000001-3
- Issued by
- Mingo County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) issued by the West Virginia Office of Shared Administration (WVOSA) Purchasing Division on behalf of the Welch Community Hospital for fire protection equipment inspection, parts, and corrective maintenance. The solicitation (ARFQ 0512 WEH2600000001 Version 3) seeks a contractor to perform comprehensive fire safety services, including annual fire extinguisher inspections and recharges for 70 extinguishers, quarterly inspections of wet sprinkler systems and antifreeze loops, semi-annual inspections of fire alarm systems, range hood exhaust, and wet ansul fire suppression systems, annual back flow preventer and detector head testing, and hourly rates for repair services during normal business hours, after-hours, weekends, and holidays. A mandatory pre-bid meeting is scheduled for September 23, 2025, at 1:00 PM, with quotes due by October 14, 2025, at 1:30 PM.
The solicitation includes 14 line items with specific quantities and inspection/maintenance requirements, covering both preventative and corrective maintenance services. Pricing provisions allow for parts to be provided at cost with a markup not exceeding 10%, and hourly repair rates are specified for different time periods, including regular business hours, after-hours, weekends, and holidays. The contract will be for the Welch Community Hospital located at 454 McDowell St in Welch, West Virginia, with services to be invoiced to the West Virginia Department of Health and Human Resources. An addendum notes that this solicitation was previously modified and the service will be re-bid, indicating potential changes or complications in the procurement process.
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Other files
| File | Type | Posted |
|---|---|---|
| Final_ARFQ_0512_WEH2600000001_1_WV_ARFQ_FORM.PDF | ||
| Addendum 2 Cancellation.pdf | ||
| Cancellation Letter.pdf | ||
| Specifications Fire Safety Inspections.docx | DOCX document | |
| WV-43.pdf | ||
| WV HIPAA BAA.pdf | ||
| DoHS Federal Funds Addendum.pdf | ||
| DoHS PAffidavit.pdf | ||
| DHHR Exempt TCA.pdf | ||
| Pre-Bid Sign In Sheet.pdf | ||
| WV-36.pdf | ||
| Addendum 1.pdf | ||
| Final_ARFQ_0512_WEH2600000001_2_WV_ARFQ_FORM.PDF |
Show all 13
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Text version
Date Printed: Oct 8, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Service - Misc
Proc Folder: 1740066 Reason for Modification:
Doc Description: Fire Protection Equip Inspection Addendum 2 Cancellation of
Solicitation. This service will be re-bid at a later time.
Incorrect pre ..... See Page 2 for complete infoProc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-10-08 2025-10-14 13:30 ARFQ 0512 WEH2600000001 3
BID RECEIVING LOCATION
BUYER - 304-957-0209
OFFICE OF SHARED ADMINISTRATION
OPERATIONS/PURCHASING
ONE DAVIS SQUARE, FIRST FLOOR RM 107
CHARLESTON WV 25301
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Roberta A Wagner
(304) 558-0437 roberta.a.wagner@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Oct 8, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
Reason for Modification:
Addendum 2 Cancellation of Solicitation. This service will be re-bid at a later time.
Incorrect pre bid meeting date/time listed in the specification 4.1.1.7.
Section 4.1.1.7 A mandatory pre-bid meeting will be held on Wednesday, August 4, 2021 at 1:00 p.m.
Information listed on WV-36, Terms & Condition and in the ARFQ was correct.
A mandatory pre-bid will be held in the cafeteria on Tuesday September 23, 2025 at 1:00pm.
ADDITIONAL INFORMATION
The West Virginia Office of Shared Administration (WVOSA), Purchasing Division is soliciting bids on behalf of The Department of Health Facilities, Welch Community Hospital (Agency) to establish a contract for fire protection equipment inspection, parts, and corrective maintenance
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Annual Inspection Fire Extinguishers 70.00000 EA
Comm Code Manufacturer Specification Model # 72101516
Extended Description:
4.1.1.1 Fire extinguisher annual (Annu) inspections and recharge (70 fire extinguishers)
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Recharge Fee for Fire Extinguishers 70.00000 EA
Comm Code Manufacturer Specification Model # 72101516
Extended Description:
4.1.1.2 Recharge Fee (Estimated number of possible fire extinguisher recharges)
Date Printed: Oct 8, 2025 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Quarterly Inspection wet sprinkler system 4.00000 QTR
Comm Code Manufacturer Specification Model # 72101509
Extended Description:
4.1.1.3 One (1) Wet sprinkler system quarterly (qtly) inspection
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Quarterly Inspection for two (2) Antifreeze loops
8.00000 QTR
Comm Code Manufacturer Specification Model # 72101509
4.1.1.4 Antifreeze loop quarterly (qtly) inspection (two (2) loops to be inspected)
Date Printed: Oct 8, 2025 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 SA inspection for Fire alarm system/sensitivity
Main Campus
2.00000 BIYR
Comm Code Manufacturer Specification Model # 72101509
Extended Description:
4.1.1.1.5 Fire alarm semi-annual (SA) inspection, including sensitivity inspection (Main Campus)
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Semi Annual Inspection for range hood exhaust Dietary Dept.
2.00000 BIYR
Comm Code Manufacturer Specification Model # 72101509
4.1.1.1.6 Range hood exhaust (Dietary Department) semi-annual (SA) cleaning and inspection
Date Printed: Oct 8, 2025 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 Semi Annual Inspection for wet ansul fire suppression system
2.00000 BIYR
Comm Code Manufacturer Specification Model # 72101509
Extended Description:
4.1.1.1.7 Wet ansul fire suppression system semi-annual (SA) inspection (Dietary Department)
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 Annual Inspection of back flow preventers 4.00000 YR
Comm Code Manufacturer Specification Model # 72101509
4.1.1.1.8 Back flow preventers annual (annu) inspection
Date Printed: Oct 8, 2025 Page:6 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 9 Detector heads annual testing 121.00000 EA
Comm Code Manufacturer Specification Model # 72101509
Extended Description:
4.1.1.1.9 Detector heads annual testing
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 10 Hourly rate for normal business hours repairs 8.00000 HOUR
Comm Code Manufacturer Specification Model # 72101509
Extended Description:
4.1.1.4.1. Rates for regular hours from 8:00 a.m. to 5:00 p.m. Monday through Friday corrective maintenance, hourly rate is to include travel expense =
Date Printed: Oct 8, 2025 Page:7 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 11 Hourly rate for after normal business hours repairs
4.00000 HOUR
Comm Code Manufacturer Specification Model # 72101509
Extended Description:
4.1.1.4.2 Rates for for after-hours 5:00 p.m. to 8:00 a.m. Monday through Friday for corrective maintenance, hourly rate is to include travel expense =
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 12 Hourly rate for weekend hours repairs 4.00000 HOUR
Comm Code Manufacturer Specification Model # 72101509
Extended Description:
4.1.1.4.3 Rates for for weekends 5:00 p.m. Friday to Monday 8:00 a.m. for corrective maintenance, hourly rate is to include travel expense =
Date Printed: Oct 8, 2025 Page:8 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 13 Hourly rate for holiday hours repairs 4.00000 HOUR
Comm Code Manufacturer Specification Model # 72101509
Extended Description:
4.1.1.4.4 Rates for holiday (New Year's Day, Martin Luther King, Jr., Presidents Day, Election Day, Memorial Day, West Virginia Day, Independence Day, Labor Day, Columbus Day, Veterans' Day, Thanksgiving Day, Lincoln's Day, Christmas Eve, Christmas Day, New Year's Eve) hours for corrective maintenance, hourly rate is to include travel expense=
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 14 Pricing for parts for repair ($3,000 parts+ship
+___% markup)
1.00000 EA
Comm Code Manufacturer Specification Model # 72101509
Extended Description:
4.1.1.5 $3,000.00 x Parts shall be provided at cost (including shipping cost billed to vendor for parts) + _____% mark-up (Not to exceed 10%)
SCHEDULE OF EVENTS
Line Event Event Date 1 Pre-bid meeting at 1:00pm 2025-09-23
2 Questions are due by 1:00pm 2025-10-01
Document Phase Document Description Page
WEH2600000001 Final Fire Protection Equip Inspection
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