COST PROPOSAL WORKSHEET

Incorporated County of Los Alamos Procurement Division

101 Camino Entrada, Building 3 Los Alamos, NM 87544

Version: 20250318

Offeror Company Name:

Solicitation No.:

Solicitation Title:

Name and Title of the Person Completing this Form

INSTRUCTIONS:

1. Using this form, or Offeror’s own similarly formatted document, propose costs for all services, defined clearly in individual line items. If more space is needed, Offerors may add rows to clearly describe all costs or may provide more information separately.

2. All costs proposed must be in the currency of the United States of America.

3. Describe costs for reimbursable expenses, if any. If travel costs are proposed as direct reimbursable costs, Offerors should note the County’s *Travel Guidelines provided below and note any deviations or exceptions proposed by Offeror.

4. Describe costs for any additional and optional services Offeror may propose that are not already clearly described.

5. In accordance with County Code, the use of a cost-plus-a-percentage-of-cost contract is prohibited.

6. Provide costs for all services (including additional, optional, and future services) for all years of an agreement. County will consider, but is under no obligation to accept proposed future year unit prices or price escalations, which may include but are not limited to price escalations based on:

a. a specified dollar amount;

b. a specified percentage;

c. a capped not-to-exceed dollar amount or percentage (e.g., annual increases will never exceed the lesser of $1,000.00 or 3%, per year over the prior year’s fee amounts);

d. or some other formula (e.g., a specific Producer Price Index or Consumer Price Index).

7. If proposing a price escalation mechanism for future years of an agreement where a specified dollar amount or specified percentage has not been proposed (e.g., if using a CPI), Offerors should also clearly describe the process and timing for Offeror to notify County of any such increase and the process by which County would approve such an increase in future years. County, at its sole discretion, reserves the right to accept any given proposed fees and price escalation mechanism and process for any agreement term length.

Version: 20250318

COST PROPOSAL WORKSHEET:

Table 1. Equipment and Labor Costs Fire and Security Panel Upgrade

# of Site s Building Type

Equipment Cost Labor Cost 1 Animal Shelter Fire 2 Aquatic Center Fire

Aquatic Center Security 3 Betty Ehart Senior Center (BESC)

DayOut Security BESC Security BESC Fire

4 Community Fire 5 ECO Station Fire 6 Fire Station 3 Fire 7 Fire Station 4 Fire 8 Fire Station 6 Fire 9 Fuller Lodge Security

Fuller Lodge Fire 10 Golf Course (“GC”) Clubhouse Fire 11 GC Maint. Shop Fire 12 Historical Museum Fire 13 Ice Rink Fire 14 Justice Center Fire 15 Little Theater Fire 16 Los Alamos Bayo Plant Fire 17 Mesa Public Library Fire

Mesa Public Library Security 18 Municipal Bldg. Security

Municipal Bldg. Fire Municipal Bldg. Clerks Security

19 Nature Center Security Nature Center Fire

20 Pajarito Cliffs Site (“PCS”)-1 Fire 21 PCS-2 Fire 22 PCS-3 Fire 23 PCS-4 Fire 24 PCS-5 Fire

PCS-5 Security 25 PCS-6 Fire

26 Women’s Dormitory Fire & Security

27 White Rock Waste Water Treatment Plant

28 White Rock Complex Fire 29 White Rock Library Fire 30 White Rock Visitor Center Fire 31 White Rock Youth Activity Center Fire

Table 2. Equipment and Labor Costs Elevator Communications Upgrade

# of Sites Location Equipment

Cost Labor Cost 1 Betty Ehart Senior Center 1101 Bathtub Row, Los Alamos, NM 2 Mesa Public Library 2400 Central Avenue, Los Alamos, NM

Mesa Public Library – Dumb Waiter 2400 Central Avenue, Los Alamos, NM 3 Municipal Building Elev 1

1000 Central Avenue, Los Alamos, NM Municipal Building Elev 2

1000 Central Avenue, Los Alamos, NM 4 Pajarito Cliffs – Building 1

101 Camino Entrada, Los Alamos, NM 5 Pajarito Cliffs – Building 4

101 Camino Entrada, Los Alamos, NM 6 Justice Center Elev 1 2500 Trinity Drive, Los Alamos, NM Justice Center Elev 2

2500 Trinity Drive, Los Alamos, NM Justice Center Elev 3

2500 Trinity Drive, Los Alamos, NM 7 Fuller Lodge

2132 Central Avenue, Los Alamos, NM

Table 3. Network Monitoring and Maintenance

County reserves the sole option to add or remove fire or security panels to/from the list in Exhibit B during the term of the Agreement. County shall provide to Contractor an updated list of panels within ten (10) business days of any additions or subtractions. Adjustments to the compensation for routine monitoring services for such additions or subtractions shall be made on a prorated bases using the most current List of County fire and security panels as follows:

Prorated Fee Per Panel =

(current Monthly Monitoring Fee) / (total # of panels)

Adjusted Monthly Monitoring Fee =

[(Prorated fee per panel) X (# of panels added/subtracted)] + (current Monthly Monitoring Fee)

Cost Category (Insert more lines if necessary) Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7

Monitoring Services (Fire) Monitoring Services (Security) Programming Security Panels Service Calls during normal business hours per person/per hour Service calls after hours per person/per hour

ADDITIONAL AND/OR OPTIONAL SERVICES

If applicable, list any fees for any optional or additional services or expenses, such as reimbursement for mileage, offered that are not already described in the Scope of Services.

Cost Category (Insert more lines if necessary) Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7

*Travel Guidelines:

If Offeror’s travel costs are proposed as direct reimbursable costs, copies of all travel expenses must accompany invoices submitted to County and shall only include the following:

1. The most economical means of transportation shall be used, commercial airlines coach fare rates;

2. Business-related tolls and parking fees;

3. Rental car, taxi service or shuttle services;

4. Mileage shall be reimbursed at the standard mileage rate for business miles driven as established from time to time by the Internal Revenue Service or a minimum of $0.45 per mile;

5. Hotel or motel lodging, not to exceed $250.00 base rate per night excluding tax;

6. Meals, per Los Alamos County Travel Policy, currently $90.00 per diem daily for multi-day travel, or up to $40.00 daily for one day travel;

7. Internet connectivity charges;

8. Any other reasonable costs directly associated with conducting business with County.

9. If reimbursement for lodging or airfare is sought and no receipt is furnished by Contractor showing the actual cost, the travel expense shall be deemed unreasonable and un-reimbursable.

Travel Expenses not allowed are as follows:

1. Entertainment; in-room movies, games, etc. and

2. Alcoholic beverages, mini bar refreshments or tobacco products.