Fire Apparatus - Maintenance and Repair Services, Labor and/or Parts, Engine and Components

The City of Detroit Office of Contracting and Procurement on behalf of the General Services Department is requesting proposals for fire apparatus maintenance and repair services covering labor and/or parts for engine and components, with a proposal due date of August 25, 2026 and questions due August 12, 2026. Detroit-based business certifications carry equalization credits of 1 to 5 percent, with awards made to the lowest equalized bidder provided the equalized bid does not exceed 12 percent above the lowest responsible bid or $100,000, whichever is less.

Respondents must demonstrate a minimum of five years of experience providing fire apparatus services, maintain a facility within 50 miles of Detroit, employ at least two certified mechanics, and be authorized to perform warranty work. The scope includes engine repairs for Cummins, Detroit Diesel, and Caterpillar engines; transmission, brake, steering and suspension, fire pump, transfer case, hydraulic system, and electrical system repairs across pumping engines, aerial and platform apparatus, squads, and support vehicles. Vendors must provide detailed pricing for specified parts and labor services with shift-differentiated rates (day, evening, night, Saturday, Sunday/holiday); parts must be genuine OEM-grade materials or generics meeting or exceeding OEM specifications, with minimum inventory disclosure and discount percentages from dealer lists. Fire pump service requires Waterous and Hale certification. All repairs must be completed within three to five business days following approval, and warranty coverage must extend 12 months or 12,000 miles, whichever comes first.

The contract term is three years with potential renewal subject to Detroit City Council approval. Facility inspections are required prior to award. Required insurance includes $1,000,000 combined single-limit auto liability, $1,000,000 commercial general liability per occurrence, Michigan statutory workers' compensation, $1,000,000 employers' liability, and $5,000,000 professional liability. Respondents must submit notarized affidavits of disclosure and non-collusion, three years of audited financial statements, a Detroit Treasury Clearance, SAM registration documentation, and a Statement of Political Contributions covering the previous four years. No work may commence without both a Contract Purchase Agreement and Standard Purchase Order.