Fire Alarm/Fire Sprinkler Inspections, Testing, Maintenance and Repairs

Collin County, Texas is requesting bids on fire alarm and fire sprinkler inspections, testing, maintenance, and repair services across approximately 25 county facilities under IFB 2026-298, with bids due November 12, 2026 at 2:00 p.m. and a non-mandatory pre-bid meeting on October 26, 2026 at 9:00 a.m. at the Collin County Purchasing Office in McKinney. All work must comply with Federal, State, County, and Municipal regulations; National Board of Fire Underwriters standards; and Texas Engineering and Fire Prevention Bureau requirements.

Contractors must hold state licensure of a minimum five years in fire protection systems. Fire sprinkler contractors must provide Sprinkler Certificate of Registration (SCR), Responsible Managing Employee licenses for lead technicians, and Backflow Prevention Assembly Tester licenses. Fire alarm contractors must provide Fire Alarm Certificate of Registration (ACR), Fire Alarm Technician licenses for lead technicians, and Edwards EST factory certification for all technicians. The scope encompasses annual inspections, preventive maintenance, repairs, installation, and troubleshooting of fire alarm panels, detectors, switches, dampers, backflow devices, and sprinkler systems; 24/7 emergency response within two hours; and administrative support across facilities including the Justice Center, Courthouse, Animal Shelter, and sub-courthouse locations.

The estimated annual contract value is $152,000 based on approximately 25 sprinkler inspections and 15 fire alarm system inspections, with pricing structured on a per-building lump sum basis for inspections and testing, and hourly rates for maintenance and repairs during business hours, after-hours, and weekend/holiday periods, plus a percentage mark-up on parts. The contract term is 12 consecutive months commencing upon award, with three optional one-year renewals. Collin County reserves the right to award by line item, category, or as a whole based on lowest and best bid meeting specifications.

Required bonds include performance bonds of 100% of contract value (if over $100,000) and payment bonds of 100% (if over $25,000), both due within 10 days of award. Insurance requirements are Commercial General Liability of $2 million aggregate, Workers Compensation of $500,000 per accident, Commercial Auto Liability of $1 million combined single limit, and Umbrella/Excess Liability of $1 million. Questions are due October 29, 2026 at 5:00 p.m.