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Collin County, TX

INVITATION FOR BID

2026-298

FIRE ALARM/FIRE SPRINKLER INSPECTIONS, TESTING, MAINTENANCE AND

REPAIRS

RELEASE DATE: October 13, 2026

RESPONSE DEADLINE: November 12, 2026, 2:00 pm

Please refer to the project timeline in this document for all important deadlines.

Invitation For Bid #2026-298 Title: Fire Alarm/Fire Sprinkler Inspections, Testing, Maintenance and Repairs

Table Of Contents

1. INTRODUCTION

2. SPECIAL CONDITIONS AND SPECIFICATIONS

3. SCOPE OF WORK

4. INSURANCE REQUIREMENTS

5. PRICING TABLE

6. GENERAL INSTRUCTIONS

7. TERMS OF CONTRACT

8. VENDOR RESPONSE

Attachments:

A - Legal Notice IFB 2026-298

B - Exhibit A - Fire Equipment List

C - Exhibit B - Collin County Holiday Schedule

D - Payment_Bond

E - Performance_Bond

F - W9

G - CIQ Form

1. INTRODUCTION

1.1. SUMMARY

The purpose of this IFB is to secure fire alarm and fire sprinkler inspections, including but not limited to, labor, material, and equipment to perform repairs, installation and troubleshooting to the fire protection system infrastructure for Collin

County. Services shall include, and not limited to, fire alarm systems inspections, fire sprinkler systems inspections, testing, and maintaining of the fire protection equipment including detectors, switches, backflows, and 24/7 emergency response. All work and equipment shall follow and comply with the regulations and codes of Federal, State, County and Municipal departments, the National Board of Fire Underwriters, Texas Engineering and Fire Prevention Bureau and the local utility companies. Attention to detail and adherence to the highest standards is imperative in this undertaking. Contractor must have a clear understanding of these requirements, a commitment to safety, and an outline of sustainable practices.

Contractor shall provide fire alarm and fire sprinkler services for annual inspections, preventive maintenance, repairs, installation and troubleshooting to fire protection system infrastructure for Collin County, Texas. Contractor is expected to demonstrate competence through qualifications and experience, ensuring all services adhere to specified standards and safety regulations. Contractor must be clear and comprehensive to facilitate and support the county's fire protection system needs effectively.

1.2. BACKGROUND

Collin County Facilities is dedicated to providing exceptional maintenance and support service for all County departments while delivering exceptional customer service. Services requested are for twenty-five (25) different County building locations throughout Collin County. All fire alarm and fire sprinkler annual inspections are up to date and have passed inspection. Attendance of a pre-bid meeting for prospective bidders is non-mandatory, but encouraged, to better understand the scope of work and the County’s fire protection system infrastructure.

1.3. TIMELINE

Release Project Date: October 13, 2026

Pre-Bid Meeting (Non-Mandatory): October 26, 2026, 9:00am

Collin County Purchasing, 2300 Bloomdale Rd, Suite 3160, McKinney, TX 75071

Question Submission Deadline: October 29, 2026, 5:00pm

Response Submission Deadline: November 12, 2026, 2:00pm

2. SPECIAL CONDITIONS AND SPECIFICATIONS

2.1. AUTHORIZATION

By order of the Commissioners Court of Collin County, Texas, sealed bids will be received for Fire Alarm/Fire

Sprinkler Inspections, Testing, Maintenance and Repairs.

2.2. PURPOSE

The intended use/purpose for this Invitation For Bid:

The purpose of this IFB is to secure fire alarm and fire sprinkler inspections, including but not limited to, labor, material, and equipment to perform repairs, installation and troubleshooting to the fire protection system infrastructure for Collin

County. Services shall include, and not limited to, fire alarm systems inspections, fire sprinkler systems inspections, testing, and maintaining of the fire protection equipment including detectors, switches, backflows, and 24/7 emergency response. All work and equipment shall follow and comply with the regulations and codes of Federal, State, County and Municipal departments, the National Board of Fire Underwriters, Texas Engineering and Fire Prevention Bureau and the local utility companies. Attention to detail and adherence to the highest standards is imperative in this undertaking. Contractor must have a clear understanding of these requirements, a commitment to safety, and an outline of sustainable practices.

Contractor shall provide fire alarm and fire sprinkler services for annual inspections, preventive maintenance, repairs, installation and troubleshooting to fire protection system infrastructure for Collin County, Texas. Contractor is expected to demonstrate competence through qualifications and experience, ensuring all services adhere to specified standards and safety regulations. Contractor must be clear and comprehensive to facilitate and support the county's fire protection system needs effectively.

2.3. PRE-BID CONFERENCE

A non-mandatory pre-bid conference will be held 9:00 am, Monday, October 26, 2026 at Collin County

Purchasing, 2300 Bloomdale Rd, Suite 3160, McKinney, TX 75071. All prospective bidders are requested to have a representative present. It is the bidder’s responsibility to review the site and documents to gain a full understanding of the requirements of the bid.

2.4. TERM

Provide for an annual contract commencing upon awarding and continuing through for twelve (12) consecutive months, with the option to renew for an additional three (3) one (1) year terms upon the approval of both parties.

2.5. TRANSITIONAL PERIOD

Upon normal completion of this contract, not to include termination for default, and in the event that no new contract has been awarded by the original expiration date of the existing contract including any extension thereof, it shall be incumbent upon the Contractor to continue the contract under the same terms and conditions until a new contract can be completely operational. At no time shall this transition period extend more than ninety (90) days beyond the original expiration date of the existing contract and any extension thereof.

2.6. FUNDING

Funds for payment for Collin County expenditures have been provided through the Collin County budget approved by the Commissioners Court for this fiscal year only. All other participating entities expenditures have been provided through their entity’s governing body for this fiscal year only. State of Texas statutes prohibit any obligation of public funds beyond the fiscal year for which a budget has been approved. Therefore, anticipated orders or other obligations that arise past the end of the current fiscal year shall be subject to budget approval.

2.7. PRICE REDUCTION

If during the life of the contract, the vendor's net prices to its customers for the same product(s) and/or services shall be reduced below the contracted price, it is understood and agreed that Collin County shall receive such price reduction.

2.8. PRICE REDETERMINATION

A price redetermination may be considered by Collin County only at the twelve (12) month, twenty-four (24) month, and thirty-six (36) month anniversary date of the contract. All requests for price redetermination shall be in written form and shall include documents supporting price redetermination such as Manufacturer's direct cost, postage rates, Railroad Commission rates, Federal/State minimum wage law, Federal/State unemployment taxes, F.I.C.A, Insurance Coverage Rates, etc. The bidder's past experience of honoring contracts at the bid price will be an important consideration in the evaluation of the lowest and best bid. Collin County reserves the right to accept or reject any/all of the price redetermination as it deems to be in the best interest of the County.

2.9. DELIVERY/COMPLETION/RESPONSE TIME

Majority of work shall be completed at the County’s designated locations during normal working hours of 7:00 a.m. to 4:00 p.m., Monday through Friday. Department contact information will be provided to the awarded vendor. Completion time is an important consideration in the evaluation of the lowest and best quote. Vendor shall place product(s) and/or complete service(s) at the ordering entity’s designated location within the date stated on each Purchase Order without exception.

2.10. DELIVERY/SETUP/INSTALLATION LOCATION

Locations for delivery and installation will be stated on each ordering entity’s purchase order. Delivery shall include assembly, set-up and installation and shall be included in the bid price. Refer to Exhibit A for building locations and equipment list. The County reserves the right to add or delete locations as needed.

2.11. TESTING

Testing may be performed at the request of Collin County, by an agent so designated by the County, without expense to Collin County or the Collin County Governmental Purchasers Forum.

2.12. SAMPLES/DEMOS

When requested, samples/demos shall be furnished to the County at no expense.

2.13. APPROXIMATE USAGE

Estimated annual quantity of this contract is 25 sprinkler inspections, 15 fire alarm system inspections. Approximate usage does not constitute an order, but only implies the probable quantity the

County will use. Commodities will be ordered on an as-needed basis.

2.14. APPROXIMATE VALUE

Estimated annual value of this contract is one-hundred forty-five thousand dollars ($152,000.00) but varies per year based on usage.

2.15. EVALUATION AND AWARD

Award of this contract shall be made to the responsive bidder who submits the lowest and best bid meeting specifications. Collin County reserves the right to award the bid, or reject, by line item, category, or as a whole as the County deems in its best interest. Collin County further reserves the right to make a primary, secondary and tertiary award of this contract.

1. The bidder’s past experience of honoring contracts at the quote price as well as their past delivery history with Collin County, will be an important consideration in the evaluation of the lowest and best bid.

2. Bidders failing to provide the information necessary for the evaluation of the bid may be considered non-responsive.

2.16. BONDS

2.16.1 Payment Bond: If the project total is over $25,000, the Contractor shall post with Owner, no later than ten (10) consecutive calendar days of Collin County Commissioners Court award of Contract, a Payment Bond in the amount of one hundred percent (100%) of the total annual contract price. This bond shall be executed by a corporate surety company duly authorized and admitted to do business in the State of Texas and licensed to issue such a bond in the State of Texas. The Contractor shall notify its corporate surety of any Contract changes.

2.16.2 Performance Bond: If the project total is over $100,000, the Contractor shall post with Owner, no later than ten (10) consecutive calendar days of Collin County Commissioners Court award of Contract, a

Performance Bond in the amount of one hundred percent (100%) of the total annual contract price. This bond shall be executed by a corporate surety company duly authorized and admitted to do business in the State of

Texas and licensed to issue such a bond in the State of Texas. The Contractor shall notify its corporate surety of any Contract changes.

2.17. SUBCONTRACTORS

Contractor shall state names of all subcontractors and the type of work they will be performing. If a Contractor fails to specify a subcontractor, then the Contractor shall be deemed to have agreed to be fully qualified to perform the contract without a subcontractor, and that the Contractor will fully perform the requirements of the contract.

No Contractor whose bid is accepted shall (a) substitute any subcontractor, or (b) permit a subcontract to be voluntarily assigned or transferred or allow it to be performed by anyone other than the original subcontractor listed in the original bid without approval in writing from the Collin County Purchasing

Department.

The successful Contractor further agrees that Collin County and its agents, servants and employees shall not be liable for any loss or damage resulting from personal injury, physical loss, harassment of or discrimination against employee or other violations of the provisions of this contract occasioned by the acts or omissions of the successful Contractor’s sub-contractors, their agents or employees. The indemnification provisions of this contract shall apply to all sub-contractors.

2.18. CODE REQUIREMENTS

The rules and regulations, ordinances and laws governing the installation of the work and/or equipment under this contract shall be in accordance with all regulations and codes of the Federal, State, County and Municipal departments having jurisdiction, the National Board of Fire Underwriters, Texas Engineering and Fire

Prevention Bureau and the local utility companies which are in force at the time of the execution of work.

Inspections and tests shall conform to the current version of NFPA 72, NFPA 75 and NFPA 25, NFPA 25 (fire alarm and fire sprinkler systems as applicable) and NFPA 13 and NFPA 25 (backflow preventer testing) and/or local authority having jurisdiction.

2.19. ADDITION/DELETION OF FACILITIES/BUILDINGS/LOCATIONS

The County reserves the right to add or delete facilities/buildings/locations during the contract anniversary dates. Any new facility/building/structure will be integrated under the original unit-rate pricing structure.

3. SCOPE OF WORK

3.1. Qualifications - Fire Sprinkler

In order to qualify for award of the Fire Sprinkler section, bidder shall submit pricing on Bid Table Fire Sprinkler

Inspections, Testing, Maintenance and Repairs, Bid Lines 1-22 and meet the following qualifications:

1. Successful bidder shall have been licensed by the State of Texas in the fire sprinkler industry for a minimum of five (5) years; lead technicians for a minimum of five (5) years.

2. The County currently has approximately sixteen (16) facilities that require services under this contract.

Successful bidder shall maintain an adequate number of licensed/certified employees to complete services required in a timely manner.

3. Successful bidder shall provide with their bid, a copy of the following documents issued by the State of

Texas Fire Marshals’ Office and Texas Commission on Environmental Quality (backflow prevention tester license) to perform fire sprinkler system services. Bidders who do not provide these documents shall be considered non-responsive.

i. Sprinkler Certificate of Registration-General (SCR).

ii. Responsible Managing Employee-General License (RME-G) for each lead technician that will be assigned to this contract.

iii. Backflow Prevention Assembly Tester License (BPAT) for each technician responsible for inspection of sprinkler system backflows that will be assigned to this contract.

3.2. Qualifications - Fire Alarm

In order to qualify for award of the Fire Alarm section, bidder shall submit pricing on Bid Table Fire Alarm

Inspections, Testing, Maintenance and Repairs, Bid Lines 1-22 and meet the following qualifications:

1. Successful bidder shall have been licensed by the State of Texas in the electronic fire alarm industry for a minimum of five (5) years; lead technicians for a minimum of five (5) years.

2. The County currently has approximately sixteen (16) facilities that require services under this contract.

Successful bidder shall maintain an adequate number of licensed/certified employees to complete services required in a timely manner.

3. Successful bidder shall provide with their bid, a copy of the following documents issued by the State of

Texas Fire Marshals’ Office to perform fire alarm system services. Bidders who do not provide these documents shall be considered non-responsive.

i. Fire Alarm Certificate of Registration (ACR).

ii. Fire Alarm Technician license (FAL) for each lead technician that will be assigned to this contract.

4. Collin County fire alarm systems are standardized as Edwards EST per Court Order 2021-1039-10-18.

Successful Bidder for fire alarm section of this IFB shall be able to provide and install Edwards EST repair parts; repair EST fire alarm systems; and provide and program EST software. All fire alarm technicians and installers shall be Edwards EST factory certified. Helpers shall work under direction of a certified technician. Successful bidder shall provide with bid, a copy of the following documents.

Bidders who do not submit these documents with their bid shall be considered non-responsive.

3.3. Inspection/Testing Specifications

1. Electronic Fire Alarm and Fire Sprinkler systems shall be inspected/tested completely one (1) time annually, including pre-action systems.

2. Inspections/testing shall include ALL devices including smoke detectors, duct detectors, heat detectors, tamper switches, pull stations, flow switches, horns, bells, strobes, fire phones, fire doors, batteries, fire and smoke dampers, fire backflows, door closers, fire pumps and all other related devices. Refer to

Exhibit A for building locations and equipment list.

3. Contractor shall provide one (1) re-inspection/testing after any required repairs are completed for devices that originally fail inspection.

4. Inspections/testing shall be completed and given a green/blue tag before contractor leaves Collin

County premises. Under no circumstance, should items be left with a red tag at any time.

5. Inspections/testing shall be completed by the date stated on each purchase order without exception.

6. Fire Sprinkler Contractor shall test and certify all standpipe systems in accordance with the regulations of the local authority having jurisdiction.

7. Contractor shall supply an Inspection Report describing each device in the system in a line item fashion that includes type, location and status of each device. Reports are to be printed and emailed to the department contact (handwritten reports will not be accepted). Original reports shall be given to the designated Collin County personnel.

8. Inspections/testing for the following locations shall be performed between the hours of 6:00 PM and

7:00 AM: Administration Building, 2300 Bloomdale Rd., McKinney, TX 75071; Courthouse, 2100

Bloomdale Rd., McKinney, TX 75071; Public Health Care Building, 2330 Bloomdale Rd., McKinney, TX

75071. All other locations shall be inspected during Collin County business hours of 8:00 AM to 5:00

PM, Monday through Friday.

9. Successful bidder(s) shall state in their bid, a per building price for annual Fire Alarm Inspection/testing and Fire Sprinkler Inspection/testing.

10. Proposed price per building for inspections/testing shall include all labor, equipment, materials, travel/mileage required to complete services as specified.

11. Five (5) Year Sprinkler System Inspections:

i. Central Plant and Animal Shelter buildings will be due a five (5) year inspection during 2029.

Medical Examiner and Administration buildings will be due a five (5) year inspection during

2030. All other County Buildings will be due in 2027.

ii. Inspection shall include checking the end of the branch line, end of the cross main, the vertical riser and the systems valves.

iii. Work shall be performed during business hours, Monday - Friday, 7:00am - 4:00pm.

iv. If any system fails due to blockage, Contractor shall provide a written quote for flushing the system. Quote shall be based on the hourly rates awarded under the Fire Sprinkler section of this bid.

3.4. Maintenance and Repairs Specifications

1. Successful bidder shall state in their bid, hourly labor rates and percentage mark-up above actual cost for any parts furnished. Mark-up shall not be applied to rental equipment or freight charges.

2. All maintenance and repairs will be ordered as needed and shall be billed on a time and materials basis.

3. The County reserves the right to supply all or part of the equipment or materials on any maintenance/repair project.

4. Purchase orders shall be issued for each maintenance/repair service request. When services for maintenance/repair are required, contractor shall provide a written quote for a not to exceed amount.

Contractor’s written quote shall state the number of labor hours at the awarded contract rate and the actual cost of parts plus the awarded percentage mark-up. If additional work is required to complete the job, contractor shall provide a written quote for the additional amount. Authorization to continue with the additional work will be in the form of a revised purchase order in the amount of the quote provided.

5. Collin County business hours are 8:00 AM to 5:00 PM, Monday through Friday. Only services performed outside of Collin County’s normal business hours may be considered “after hours".

6. Upon arrival for service calls, contractor shall report in person to the Central Plant Control Room at

4600 Community Ave., McKinney, TX.

7. Contractor shall arrive at Collin County job site within two (2) business days after receipt of order for maintenance/repair service calls not regarding life/safety situations.

8. Service calls for issues regarding life/safety situations shall be considered “Emergency Service”. Priority response shall be required for Emergency Service calls twenty-four (24) hours a day, seven (7) days a week. Vendor shall arrive at county location within two (2) hours after receipt of order for Emergency

Service and remain on site until the life safety issues have been resolved and work completed. Vendor needs to be prepared to dispatch a second shift to the site should the completion of services pass the first shift's working hours.

9. Contractor shall arrive at Collin County job site within the specified response time. If contractor fails to arrive at job site within the specified response time and services to complete the maintenance/repair beyond Collin County’s normal business hours, payment at “after hours” rate may be denied.

10. Week-end and holiday labor rate may only be billed for services performed on Saturday, Sunday or

Collin County approved holidays. Refer to Exhibit B for a list of Collin County Holidays.

11. Contractor shall not charge the County a separate trip charge for any work performed under this contract. Contractor’s time shall not start until such time as the contractor has arrived on-site to begin work. Trip charges include trips to retrieve any necessary equipment or parts to perform the work.

12. Contractor shall not charge fuel surcharges.

13. Contractor shall be responsible for obtaining and paying for all permits required by the authority having jurisdiction (AHJ). Contractor shall be reimbursed actual costs, with no mark-up, for such permits by the County. Contractor shall submit a paid receipt from the AHJ with their billing invoice.

14. Work completed by the Contractor shall be reviewed and deemed acceptable by a member of the

Collin County Facilities Maintenance department prior to payment. Work found non-compliant shall be remedied by the Contractor at its own expenses.

15. Invoices shall be fully documented as to labor, materials, and equipment used on each job. Invoices shall specify the address of the building, location, or property where the service has been performed.

Payment to the Contractor for parts used on each service request will be reimbursed at actual cost, plus the awarded percentage mark-up, provided that Contractor’s invoice relative to such purchase is attached to the Contractor’s billing.

16. The Contractor shall provide a minimum one-year warranty on materials and workmanship from the date of final acceptance by the Facilities Department. The Contractor shall correct defects, leaks, installation deficiencies, or failures resulting from defective materials or workmanship during the warranty period at no additional cost to the County.

3.5. Per-Device Unit Pricing

1. Quantities listed under the Bid Table for Per-Device Unit Pricing are for evaluation purposes only. Final payment will be based on the actual, verified count of installed devices.

2. Estimated quantities are Placeholder only.

3. The unit price for testing must include panel programming, system backup, and final local authority

(AHJ) certification sign-offs. Unit pricing is not for the physical walk-test alone.

4. Testing must occur during Collin County business hours of 8:00 AM to 5:00 PM, Monday through

Friday.

5. Per-Device Unit Pricing will be used to calculate the Inspections, Testing, Maintenance and Repairs of any new County building/facility/structure that will be added to this contract throughout its term.

4. INSURANCE REQUIREMENTS

1. Before commencing work, the vendor shall be required, at its own expense, to furnish the Collin County

Purchasing Agent with certified copies of all insurance certificate(s) indicating the coverage to remain in force throughout the term of this contract.

1. Commercial General Liability insurance including but not limited to the coverage indicated below. Coverage shall not exclude or limit Products/Completed Operations, Contractual Liability, or

Cross Liability. Coverage must be written on occurrence form.

Each Occurrence $1,000,000

Personal Injury &Adv Injury $1,000,000

Products/Completed Operation Aggregate $2,000,000

General Aggregate $2,000,000

2. Workers Compensation insurance as required by the laws of Texas, and Employers’ Liability.

Employers Liability

Liability, Each Accident $500,000

Disease - Each Employee $500,000

Disease - Policy Limit $500,000

iii. Commercial Automobile Liability insurance which includes any automobile (owned, non-owned, and hired vehicles) used in connection with the contract.

Combined Single Limit - Each Accident $1,000,000

iv. Umbrella/Excess Liability insurance

Each Occurrence/Aggregate $1,000,000

2. With reference to the foregoing insurance requirement, the vendor shall endorse applicable insurance policies as follows:

i. A waiver of subrogation in favor of Collin County, its officials, employees, volunteers and officers shall be provided for General Liability, Commercial Automobile Liability, and Workers’ Compensation.

ii. The vendor's insurance coverage shall name Collin County as additional insured under the General Liability policy.

iii. All insurance policies shall be endorsed to require the insurer to immediately notify Collin County of any decrease in the insurance coverage limits.

iv. All insurance policies shall be endorsed to the effect that Collin County will receive at least thirty (30) days notice prior to cancellation, non-renewal or termination of the policy.

v. All copies of Certificates of Insurance shall reference the project/contract number.

3. All insurance shall be purchased from an insurance company that meets the following requirements:

i. A financial rating of A-VII or higher as assigned by the BEST Rating Company or equivalent.

4. Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent, and shall contain provisions representing and warranting the following:

i. Sets forth all endorsements and insurance coverages according to requirements and instructions contained herein.

ii. Sets forth the notice of cancellation or termination to Collin County.

5. PRICING TABLE

FIRE SPRINKLER INSPECTIONS, TESTING, MAINTENANCE AND REPAIRS

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

1 Fire Sprinkler

Inspections and

Testing: Central Plant

1 Lump Sum

2 Fire Sprinkler

Inspections and

Testing: Justice Center

1 Lump Sum

3 Fire Sprinkler

Inspections and

Testing: Juvenile

Detention

1 Lump Sum

4 Fire Sprinkler

Inspections and

Testing: JJAEP

1 Lump Sum

5 Fire Sprinkler

Inspections and

Testing: Minimum

Security

1 Lump Sum

6 Fire Sprinkler

Inspections and

Testing: Animal Shelter

1 Lump Sum

7 Fire Sprinkler

Inspections and

Testing: Administration

Building

1 Lump Sum

8 Fire Sprinkler

Inspections and

Testing: Courthouse

1 Lump Sum

9 Fire Sprinkler

Inspections and

Testing: Medical

Examiner

1 Lump Sum

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

10 Fire Sprinkler

Inspections and

Testing: Health Care

Annex

1 Lump Sum

11 Fire Sprinkler

Inspections and

Testing: Plano 900

Building

1 Lump Sum

12 Fire Sprinkler

Inspections and

Testing: Plano 920

Building

1 Lump Sum

13 Fire Sprinkler

Inspections and

Testing: Frisco Sub-

Courthouse

1 Lump Sum

14 Fire Sprinkler

Inspections and

Testing: Lavon Sub-

Courthouse

1 Lump Sum

15 Fire Sprinkler

Maintenance and

Repairs: State Hourly

Rate for Certified

Licensed Repair

Technician-During

Business Hours

1 Per Hour

16 Fire Sprinkler

Maintenance and

Repairs: State Hourly

Rate for Helper-During

Business Hours

1 Per Hour

Unit Cost Total No Bid

17 Fire Sprinkler

Maintenance and

Repairs: State Hourly

Rate for Certified

Licensed Repair

Technician-After

Business Hours

1 Per Hour

18 Fire Sprinkler

Maintenance and

Repairs: State Hourly

Rate for Helper-After

Business Hours

1 Per Hour

19 Fire Sprinkler

Maintenance and

Repairs: State Hourly

Rate for Certified

Licensed Repair

Technician-Weekends and Holidays

1 Per Hour

20 Fire Sprinkler

Maintenance and

Repairs: State Hourly

Rate for Helper-

Weekends and

Holidays

1 Per Hour

21 Fire Suppression Water

Backflow Valve

Inspection (price per valve)

1 Each

22 Five (5) Year Sprinkler

System Inspection

(price per building)

1 Lump sum

TOTAL

PERCENTAGE MARK-UP ON PARTS - FIRE SPRINKLERS

Line Item Description Unit of Measure Percentage No Bid

1 Fire Sprinkler Maintenance and

Repairs: Percentage Mark-up on Parts Percent

FIRE ALARM INSPECTIONS, TESTING, MAINTENANCE AND REPAIRS

Measure Unit Cost Total No Bid

1 Fire Alarm Inspections and Testing: Central

Plant

1 Lump Sum

2 Fire Alarm Inspections and Testing: Justice

Center

1 Lump Sum

3 Fire Alarm Inspections and Testing: Juvenile

Detention

1 Lump Sum

4 Fire Alarm Inspections and Testing: JJAEP 1 Lump Sum

5 Fire Alarm Inspections and Testing: Minimum

Security

1 Lump Sum

6 Fire Alarm Inspections and Testing: Animal

Shelter

1 Lump Sum

7 Fire Alarm Inspections and Testing:

Administration Building

1 Lump Sum

8 Fire Alarm Inspections and Testing:

Courthouse

1 Lump Sum

9 Fire Alarm Inspections and Testing: Public

Works

1 Lump Sum

Unit Cost Total No Bid

10 Fire Alarm Inspections and Testing: Medical

Examiner

1 Lump Sum

11 Fire Alarm Inspections and Testing: Health

Care Annex

1 Lump Sum

12 Fire Alarm Inspections and Testing: Myers

Park

1 Lump Sum

13 Fire Alarm Inspections and Testing: Plano 900

Building

1 Lump Sum

14 Fire Alarm Inspections and Testing: Plano 920

Building

1 Lump Sum

15 Fire Alarm Inspections and Testing: Frisco Sub-

Courthouse

1 Lump Sum

16 Fire Alarm Inspections and Testing: Lavon

Sub-Courthouse

1 Lump Sum

17 Fire Alarm

Maintenance and

Repairs: State Hourly

Rate for Certified

Licensed Repair

Technician-During

Business Hours

1 Per Hour

18 Fire Alarm

Maintenance and

Repairs: State Hourly

Rate for Helper-During

Business Hours

Unit Cost Total No Bid

19 Fire Alarm

Maintenance and

Repairs: State Hourly

Rate for Certified

Licensed Repair

Technician-After

Business Hours

1 Per Hour

20 Fire Alarm

Maintenance and

Repairs: State Hourly

Rate for Helper-After

Business Hours

1 Per Hour

21 Fire Alarm

Maintenance and

Repairs: State Hourly

Rate for Certified

Licensed Repair

Technician-Weekends and Holidays

1 Per Hour

22 Fire Alarm

Maintenance and

Repairs: State Hourly

Rate for Helper-

Weekends and

Holidays

PERCENTAGE MARK-UP ON PARTS - FIRE ALARMS

Line Item Description Unit of Measure Percentage No Bid

1 Fire Alarm Maintenance and Repairs:

Percentage Mark-up on Parts Percent

PER-DEVICE UNIT PRICE

Unit Cost Total No Bid

1 Smoke Detector

Testing 5 Each

2 Heat Detector Testing 1 Each

3 Duct Detector Testing 1 Each

4 Pull Station Testing 5 Each

5 Horn/Strobe

Combination Testing 1 Each

6 Tamper Switch Testing 1 Each

7 Flow Switch Testing 1 Each

8 Fire Phone Testing 1 Each

9 Fire Damper Testing 1 Each

10 Smoke Damper Testing 1 Each

11 Bell Testing 1 Each

12 Horn Testing 1 Each

13 Door Closer Testing 1 Each

14 Audio Visual Testing 1 Each

15 FACP/Battery Testing and Certification 5 Each

16 Fire Pump Testing 1 Each

17 Sprinkler-Wet Testing 1 Each

18 Sprinkler-Dry Testing 1 Each

19 Special Sprinkler

System Testing 1 Each

Unit Cost Total No Bid

20 Agent Storage Tank

Testing 1 Each

21 Roof Hatch Testing 1 Each

22 Preaction Control Panel 1 Each

23 VESTA/MODULASER

Testing 1 Each

24 Fire Curtains Testing 1 Each

6. GENERAL INSTRUCTIONS

6.1. DEFINITIONS

1. Bidder: refers to submitter.

2. Vendor/Contractor/Provider: refers to a Successful Bidder/Contractor/Service Provider.

3. Submittal: refers to those documents required to be submitted to Collin County, by a Bidder.

4. IFB: refers to Invitation For Bid.

6.2. GENERAL INSTRUCTIONS

1. If Bidder does not wish to submit an offer at this time, please submit a No Bid.

2. Awards shall be made not more than ninety (90) days after the time set for opening of Submittals.

3. Collin County is always conscious and extremely appreciative of your time and effort in preparing your

Submittal.

4. Collin County exclusively uses OpenGov eProcurement for the notification and dissemination of all solicitations. The receipt of solicitations through any other company may result in your receipt of incomplete specifications and/or addenda which could ultimately render your bid non-compliant.

Collin County accepts no responsibility for the receipt and/or notification of solicitations through any other company.

5. A bid may not be withdrawn or canceled by the bidder prior to the ninety-first (91st) day following public opening of Submittals and only prior to award.

6. It is understood that Collin County, Texas reserves the right to accept or reject any and/or all Bids for any or all products and/or services covered in an Invitation For Bid (IFB), and to waive informalities or defects in Submittals or to accept such Submittals as it shall deem to be in the best interest of Collin

County.

7. All IFBs submitted in hard copy paper form shall be submitted in a sealed envelope, plainly marked on the outside with the IFB number and name. A hard copy paper form Submittal shall be manually signed in ink by a person having the authority to bind the firm in a contract. Submittals shall be mailed or hand delivered to the Collin County Purchasing Department.

8. Submittals via email, oral, telegraphic or telephonic will not be accepted. IFBs may be submitted in electronic format via https://procurement.opengov.com/portal/collincountytx/projects/272983.

9. All IFBs submitted electronically via the eProcurement Portal shall remain locked until official date and time of opening as stated in the Special Terms and Conditions of the IFB.

10. Time/date stamp clock in Collin County Purchasing Department shall be the official time of receipt for all IFBs submitted in hard copy paper form only, no flash drives, CD-ROMs or any other form of “plug and play” portable storage device will be accepted as a Submittal. IFBs received in the Collin County

Purchasing Department after submission deadline shall be considered void and unacceptable. Absolutely no late Submittals will be considered. Collin County accepts no responsibility for technical difficulties related to electronic Submittals.

11. For hard copy paper form Submittals, any alterations made prior to opening date and time must be initialed by the signer of the IFB guaranteeing authenticity. Submittals cannot be altered or amended after submission deadline.

12. Collin County is by statute exempt from the State Sales Tax and Federal Excise Tax; therefore, the prices submitted shall not include taxes.

13. Any interpretations, corrections and/or changes to an IFB, and related Specifications or extensions to the opening/receipt date will be made by addenda to the respective document by the Collin County

Purchasing Department. Questions and/or clarification requests must be submitted no later than the date specified in the solicitation. Those received at a later date may not be addressed prior to the public opening. Sole authority to authorize addenda shall be vested in Collin County Purchasing Agent as entrusted by the Collin County Commissioners Court. Addenda may be transmitted electronically via

Collin County eProcurement Portal.

14. Addenda will be transmitted to all that are known to have received a copy of the IFB/RFQ/RFP/RFI/CSP and related Specifications. However, it shall be the sole responsibility of the Bidder/Quoter/Offeror to verify issuance/non-issuance of addenda and to check all avenues of document availability (i.e. the eProcurement portal, telephoning Purchasing Department directly, etc.) prior to opening/receipt date and time to insure Bidder’s/Quoter’s/Offeror’s receipt of any addenda issued. Bidder/Quoter/Offeror shall acknowledge receipt of all addenda.

15. All materials and services shall be subject to Collin County approval.

16. Collin County reserves the right to make award in whole or in part as it deems to be in the best interest of the County.

17. Any reference to model/make and/or manufacturer used in specifications is for descriptive purposes only. Products/materials of like quality will be considered.

18. Bidders offering substitutions to the specifications shall do so at their own risk. By offering substitutions, Bidder shall state these in the section provided in the IFB or by attachment. Substitution, if accepted, must meet or exceed specifications stated therein. Collin

County reserves the right to accept or reject any and/or all of the substitution(s) deemed to be in the best interest of the County.

19. Minimum Standards for Responsible Prospective Bidders: A prospective Bidder must meet the following minimum requirements:

i. have adequate financial resources, or the ability to obtain such resources as required;

ii. be able to comply with the required or proposed delivery/completion schedule;

iii. have a satisfactory record of performance;

iv. have a satisfactory record of integrity and ethics;

v. be otherwise qualified and eligible to receive an award.

20. Collin County may request documentation and other information sufficient to determine Bidder's ability to meet these minimum standards listed above.

21. Vendor shall bear any/all costs associated with its preparation of an IFB.

22. Public Information Act: Collin County is governed by the Texas Public Information Act, Chapter 552 of the Texas Government Code. All information submitted by prospective Bidders during the bidding process is subject to release under the Act.

23. The Bidder shall comply with Commissioners Court Order No. 2004-167-03-11, County Logo Policy.

24. Interlocal Agreement: Successful Bidder agrees to extend prices and terms to all entities that has entered into or will enter into joint purchasing interlocal cooperation agreements with Collin County.

Delivery to governmental entities located within Collin County will be at no additional charge or as otherwise provided for in the award document. Delivery charges, if any, for governmental entities located outside of Collin County shall be negotiated between the Vendor and each governmental entity.

25. Bid Openings: All bids submitted will be read at the County’s regularly scheduled bid opening for the designated project. However, the reading of a bid at bid opening should be not construed as a comment on the responsiveness of such bid or as any indication that the County accepts such bid as responsive.

26. The County will make a determination as to the responsiveness of bids submitted based upon compliance with all applicable laws, Collin County Purchasing Guidelines, and project documents, including but not limited to the project specifications and contract documents. The County will notify the successful Bidder upon award of the contract and, according to state law; all bids received will be available for inspection at that time.

27. Bidder shall comply with all local, state and federal employment and discrimination laws and shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, national origin or any other class protected by law.

7. TERMS OF CONTRACT

7.1. TERMS OF CONTRACT

1. A bid, when properly accepted by Collin County, shall constitute a contract equally binding between the Vendor/Contractor/Provider and Collin County. No different or additional terms will become part of this contract with the exception of a Change Order.

2. No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated in the resulting contract. All Amendments and/or Change Orders to the contract will be made in writing by Collin County Purchasing Agent.

3. No public official shall have interest in the contract, in accordance with Local Government Code Title 5, Subtitle C, Chapter 171.

4. The Vendor/Contractor/Provider shall comply with Commissioners Court Order No. 96-680-10-28, Establishment of Guidelines & Restrictions Regarding the Acceptance of Gifts by County Officials &

County Employees.

5. Design, strength, quality of materials and workmanship must conform to the highest standards of manufacturing and engineering practice.

6. Bids must comply with all federal, state, county and local laws concerning the type(s) of product(s)/service(s)/equipment/project(s) contracted for, and the fulfillment of all ADA (Americans with Disabilities Act) requirements.

7. All products must be new and unused, unless otherwise specified, in first-class condition and of current manufacture. Obsolete products, including products or any parts not compatible with existing hardware/software configurations will not be accepted.

8. Vendor/Contractor/Provider shall provide any and all notices as may be required under the Drug-Free

Work Place Act of 1988, 28 CFR Part 67, Subpart F, to its employees and all sub-contractors to insure that Collin County maintains a drug-free work place.

9. Vendor/Contractor/Provider shall defend, indemnify and save harmless Collin County and all its officers, agents and employees and all entities, their officers, agents and employees who are participating in this contract from all suits, claims, actions, damages (including personal injury and or property damages), or demands of any character, name and description, (including attorneys’ fees, expenses and other defense costs of any nature) brought for or on account of any injuries or damages received or sustained by any person, persons, or property on account of Vendor/Contractor/Provider’s breach of the contract arising from an award, and/or any negligent act, error, omission or fault of the

Vendor/Contractor/Provider, or of any agent, employee, subcontractor or supplier of

Vendor/Contractor/Provider in the execution of, or performance under, any contract which may result from an award. Vendor/Contractor/Provider shall pay in full any judgment with costs, including attorneys’ fees and expenses which are rendered against Collin County and/or participating entities arising out of such breach, act, error, omission and/or fault.

10. Expenses for Enforcement. In the event either Party hereto is required to employ an attorney to enforce the provisions of this Agreement or is required to commence legal proceedings to enforce the provisions hereof, the prevailing Party shall be entitled to recover from the other, reasonable attorney's fees and court costs incurred in connection with such enforcement, including collection.

11. If a contract, resulting from a Collin County IFB is for the execution of a public work, the following shall apply:

12. In accordance with Section 2253.021 of the Texas Government Code, a governmental agency that makes a public work contract with a prime contractor shall require the contractor, before beginning work, to execute to the governmental entity a Payment Bond if the contract is in excess of

$25,000.00. Such bond shall be in the amount of the contract payable to the governmental entity and must be executed by a corporate surety in accordance with Section 1, Chapter 87, Acts of the 56th

Legislature, Regular Session, 1959 (Article 7.19-1 Vernon’s Texas Insurance Code).

13. In accordance with Section 2253.021 of the Texas Government Code, a governmental agency that makes a public work contract with a prime contractor shall require the contractor, before beginning work, to execute to the governmental entity a Performance Bond if the contract is in excess of

$100,000.00. Such bond shall be in the amount of the contract payable to the governmental entity and must be executed by a corporate surety in accordance with Section 1, Chapter 87, Acts of the 56th

Legislature, Regular Session, 1959 (Article 7.19-1 Vernon’s Texas Insurance Code).

14. Purchase Order(s) shall be generated by Collin County to the vendor. Collin County will not be responsible for any orders placed/delivered without a valid purchase order number.

15. The contract shall remain in effect until any of the following occurs: delivery of product(s) and/or completion and acceptance by Collin County of product(s) and/or service(s), contract expires or is terminated by either party with thirty (30) days written notice prior to cancellation and notice must state therein the reasons for such cancellation. Collin County reserves the right to terminate the contract immediately in the event the Vendor/Contractor/Provider fails to meet delivery or completion schedules, or otherwise perform in accordance with the specifications. Breach of contract or default authorizes the County to purchase elsewhere and charge the full increase in cost and handling to the defaulting Vendor/Contractor/Provider.

16. Collin County Purchasing Department shall serve as Contract Administrator or shall supervise agents designated by Collin County.

17. All delivery and freight charges (FOB Inside delivery at Collin County designated locations) are to be included as part of the bid price. All components required to render the item complete, installed and operational shall be included in the total bid price. Collin County will pay no additional freight/delivery/installation/setup fees.

18. Vendor/Contractor/Provider shall notify the Purchasing Department immediately if delivery/completion schedule cannot be met. If delay is foreseen, the Vendor/Contractor/Provider shall give written notice to the Purchasing Agent. The County has the right to extend delivery/completion time if reason appears valid.

19. The title and risk of loss of the product(s) shall not pass to Collin County until Collin County actually receives and takes possession of the product(s) at the point or points of delivery. Collin County shall generate a purchase order(s) to the Vendor/Contractor/Provider and the purchase order number must appear on all itemized invoices.

20. Invoices shall be mailed directly to the Collin County Auditor's Office, 2300 Bloomdale Road, Suite

3100, McKinney, Texas 75071. All invoices shall show:

i. Collin County Purchase Order Number;

ii. Vendor’s/Contractor’s/Provider’s Name, Address and Tax Identification Number;

iii. Detailed breakdown of all charges for the product(s) and/or service(s) including applicable time frames.

iv. Payment will be made in accordance with Government Code, Title 10, Subtitle F, Chapter 2251.

21. All warranties shall be stated as required in the Uniform Commercial Code.

22. The Vendor/Contractor/Provider and Collin County agree that both parties have all rights, duties, and remedies available as stated in the Uniform Commercial Code.

23. The Vendor/Contractor/Provider agree to protect Collin County from any claims involving infringements of patents and/or copyrights.

24. The contract will be governed by the laws of the State of Texas. Should any portion of the contract be in conflict with the laws of the State of Texas, the State laws shall invalidate only that portion. The remaining portion of the contract shall remain in effect. The contract is performable in Collin County, Texas.

25. The Vendor/Contractor/Provider shall not sell, assign, transfer or convey the contract, in whole or in part, without the prior written approval from Collin County.

26. The apparent silence of any part of the specification as to any detail or to the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of the specification shall be made on the basis of this statement.

27. Vendor/Contractor/Provider shall not fraudulently advertise, publish or otherwise make reference to the existence of a contract between Collin County and Vendor/Contractor/Provider for purposes of solicitation. As exception, Vendor/Contractor/Provider may refer to Collin County as an evaluating reference for purposes of establishing a contract with other entities.

28. The Vendor/Contractor/Provider understands, acknowledges and agrees that if the

Vendor/Contractor/Provider subcontracts with a third party for services and/or material, the primary

Vendor/Contractor/Provider (awardee) accepts responsibility for full and prompt payment to the third party. Any dispute between the primary Vendor/Contractor/Provider and the third party, including any payment dispute, will be promptly remedied by the primary vendor. Failure to promptly render a remedy or to make prompt payment to the third party (subcontractor) may result in the withholding of funds from the primary Vendor/Contractor/Provider by Collin County for any payments owed to the third party.

29. Vendor/Contractor/Provider shall provide Collin County with diagnostic access tools at no additional cost to Collin County, for all Electrical and Mechanical systems, components, etc., procured through this contract.

30. Criminal History Background Check: If required, ALL individuals may be subject to a criminal history background check performed by Collin County prior to access being granted to Collin County facilities.

Upon request, Vendor/Contractor/Provider shall provide list of individuals to the Collin County

Purchasing Department within five (5) working days.

31. Non-Disclosure Agreement: Where applicable, vendor shall be required to sign a non-disclosure agreement acknowledging that all information to be furnished is in all respects confidential in nature, other than information which is in the public domain through other means and that any disclosure or use of same by vendor, except as provided in the contract/agreement, may cause serious harm or damage…