Fire Alarm System Inspections, Testing, Maintenance and Repairs (SHERIFF)

Chatham County, Georgia is soliciting competitive bids for fire alarm system inspections, testing, maintenance, and repairs at the Chatham County Sheriff Complex located at 1050 Carl Griffin Drive, Savannah, Georgia through Invitation to Bid (ITB 26-0043-4). The scope of work includes annual major service with full inspection, testing, maintenance, and replacement of expendable components on one Gamewell Fire Alarm System comprising 1,307 initiating devices (smoke heads, thermal heads, duct detectors), 12 fire control panels, 10 notification appliances, 52 special procedure devices, and 32 other devices, all performed in accordance with National Fire Protection Association (NFPA) standards and manufacturer recommendations. The contractor must also provide emergency and non-emergency repair services with response within 12 hours of request and repairs beginning within 12 hours of the initial request, conducted during normal working hours (7:00 AM to 4:00 PM Monday through Friday). Qualified contractors must submit sealed bids online through the Chatham County Purchasing Portal by 2:00 PM on June 23, 2026, with a mandatory pre-bid conference scheduled for June 9, 2026, at 10:00 AM. Bidders must provide three references from similar projects with proven effectiveness, including at least one Chatham County Government reference if work has been performed for the county within the past five years, and must maintain minimum insurance limits including Commercial General Liability coverage of $1,000,000, Workers' Compensation coverage of $500,000, and Business Automobile Liability coverage of $1,000,000. The contract will be awarded as an annual contract with renewal options for four additional one-year terms, and all bid pricing must remain firm for sixty days from the bid opening date, with all deliverables quoted F.O.B. Chatham County including delivery, handling, and surcharges.

Chatham County has established a 30 percent combined Minority/Woman Business Enterprise (M/WBE) participation goal and requires bidders to demonstrate good faith efforts in subcontracting with certified M/WBE firms through solicitation, contract segmentation, negotiation documentation, and assistance with bonding and equipment procurement. Bidders must comply with all mandatory certifications and compliance requirements, including drug-free workplace compliance, non-discrimination policies, E-Verify authorization, federal debarment status certification, M/WBE participation reporting, immigration status verification, and lobbying activity affidavits, with all certifications requiring notarization; failure to provide complete signed certifications may result in bid disqualification. Contractors must possess a current Georgia Occupational Tax Certificate and comply with all federal, state, and local codes and regulations, and Chatham County does not utilize third-party bid procurement intermediaries. The successful contractor will be paid within thirty days of invoice receipt and approval and must provide an affidavit certifying that all suppliers and employees have been paid in full upon project completion. No specific budget or award value is stated in the solicitation documents; however, contractors must provide itemized pricing for labor rates (technician and helper classifications for both normal working hours and after-hours repair services), parts markups, and annual contract costs for the initial year plus four renewal years through the provided bid sheet.