5-Specifications (26-0043-4).pdf

SPECIFICATIONS FOR: BID NO. 26-0043-4

Fire Alarm System Inspections, Testing, Maintenance and Repairs (SHERIFF)

GENERAL SPECIFICATIONS:

**PLEASE NOTE: Chatham County does not utilize third parties to obtain bids on its behalf.**

Chatham County is soliciting competitive bids from qualified companies to provide fire alarm system inspections, testing, maintenance, and repairs at the Chatham County Sheriff Complex.

The Chatham County Sheriff Complex is located at 1050 Carl Griffin Drive, Savannah, GA., 31405. During the bidding process, bidders are not to contact any department directly.

AN ONSITE PRE-BID CONFERENCE has been scheduled to discuss the specifications and to resolve any questions and/or misunderstanding that may arise. The PRE-BID conference will be held on JUNE 09, 2026, at 10:00AM, potential bidders are encouraged to attend. The conference will be held in the Media Room at the Chatham County Sheriff Office, 1050 Carl

Griffin Drive, Savannah, GA 31405. For all PRE-BID updates:

https://chathamcountyga.bonfirehub.com/portal .

All questions regarding this project should be submitted in writing and directed exclusively to Bernadine P. Bruen, Procurement Specialist by visiting the Chatham County Purchasing portal: https://chathamcountyga.bonfirehub.com/portal. All answers will be posted in the form of an Addendum.

SPECIFICATIONS:

SECTION I. REQUIREMENTS:

1. Contractor must provide references from owners of at least three (3) projects with similar scope of work. Include government owners if possible. If the contractor has performed any work for the Chatham County Board of Commissioners within the last five (5) years, at least one (1) of the three (3) owner references must be from the appropriate party within the Chatham County Government. References must include previous experience with proven effectiveness in providing services as specified in this ITB.

2. All work and services will be performed in accordance with any and all Federal, State, and Local codes, laws, ordinances, and regulations. It is the Contractor’s responsibility to be knowledgeable of any and all regulations pertaining to this BID and scope of work.

3. Maintain the minimum limits of insurance as specified in ITB Section II. 2.15.2.

NO EXCEPTIONS. The coverage shall be maintained for the duration of the contract. This shall be the standard for the duration of the contract.

4. At time of contract award, the awarded contractor will be required to provide a current Occupational Tax Certificate (Business License) from any municipality or https://chathamcountyga.bonfirehub.com/portal https://chathamcountyga.bonfirehub.com/portal county within the State of Georgia. This shall be the standard for the duration of the contract (Reference ITB Section II.2.14).

SECTION II. SPECIFICATIONS:

1. If any of the work and/or services is found defective or not in accordance with applicable codes and standards, the contractor shall correct the work and/or services promptly, at no cost to the County, and to the satisfaction of the County.

2. All inspections, testing, maintenance, and repairs shall be performed in accordance with the requirements of the relevant and current (NFPA) National Fire Protection

Association standards, and the manufacturers’ recommendations.

3. All inspections, testing, maintenance, and repairs must conform to manufactures specifications and if required use manufactures service kits to perform services.

4. Materials and parts supplied shall be new, free of defects, and suitable for the intended use.

5. The contractor shall be capable of providing all equipment normally needed to perform the requested inspections, testing, maintenance, and repairs at no additional cost to Chatham County.

6. Travel time to the job site and travel time to procure parts shall not be included in hours charged to Chatham County.

7. NO additional charges will be paid on this contract to include trip charges, travel time, mileage, disposal fees, or misc. shop charges.

SECTION III. EQUIPMENT:

All equipment is located at the Chatham County Sheriff Complex, 1050 Carl Griffin Drive, Savannah, GA 31405.

(1) One Gamewell Fire Alarm System

*Includes but not limited to the below listed components:

Quantity UOM Description

EA

Initiating Device

(Smoke Heads, Thermal Heads, Duct Detectors)

12 EA Fire Control Panels

10 EA Notification Appliances (NAC Module, FCP Remotes)

52 EA Special Procedure Device

(Door Control Latch, Elevator Shunt Trip)

32 EA Other Devices (examples: Exhaust Fan Control, Evac. System)

SECTION IV. SCOPE OF WORK:

Any deficiencies, any fire alarm equipment found to be defective, shall be brought to the immediate attention of the Facility Engineering staff.

4.1 Contract awardee shall provide fire alarm system inspections, testing, maintenance, and repairs at the Chatham County Sheriff Complex.

Testing shall include the Elevator Recall Test in accordance with the

Firefighters’ Emergency Operation and Elevator Shutdown) in accordance with NFPA.

Every device at the location shall be tested during each inspection period to ensure 100% system performance.

Contract awardee shall maintain detailed records of all equipment checklists, inspections, testing, maintenance, and repairs of the fire alarm system and all associated equipment. To include all checks, tests/results, adjustments, as-found/as-left settings, dates of service, quantities of supplies and materials used. These records shall be legible and signed by the technician.

For all inspections, testing, maintenance, and repairs:

A hard copy of any and all paperwork/records completed for equipment during these services shall be submitted to the Facility Engineering staff for County records.

SERVICES REQUIRED:

(a) One (1) MAJOR/ANNUAL service:

full-service inspection, testing, and maintenance per manufacturers’ recommendation and (NFPA) National Fire

Protection Association regulations.

Replacement of expendable and wearable components

Provide proper certification tag procedures

File proper documents with agencies as required

4.2 REPAIR SERVICES:

All repairs shall be performed in accordance with the requirements of the relevant and current (NFPA) National Fire Protection Association standards, and the manufacturers’ recommendations. In some cases, repair work may be considered emergency/urgent, in which case the contract awardee will be required to allocate the necessary resources to expedite the work.

(a) Non-Emergency Service Requests

Scheduling shall be coordinated by Facility Engineering. Once work is scheduled and the schedules are confirmed by both the contractor and Facility Engineering, it is critical that the contractor adheres to the schedule and performs the work in a timely fashion.

(b) Emergency Service Requests:

The contractor will be required to respond to the initial call within twelve (12) hours.

Repairs should begin within twelve (12) hours from the time of the initial service request.

SECTION V. BID AWARD:

Bid will be awarded as an annual contract, with renewal options for four (4) additional one (1) year terms if all parties agree.

SECTION VI. WORK HOURS:

1. Contractor must coordinate all work with the Project Manager. During the bidding process, bidders are not to contact Project Manager directly.

2. Scheduling will only be coordinated after bid has been awarded.

3. Work under this contract shall be performed during normal working hours on regular working days of the trade unless approved by the Project Manager or his/her designee. Normal working hours are (7:00 AM) to (4:00 PM) Monday through Friday.

4. All Technicians must be escorted by Facility Engineering. Technicians may be refused access if the appropriate Facility Engineering representative is not contacted at least three (3) days prior to arriving. This will not result in an extra charge to the County.

SECTION VII. SITE CONDITIONS:

Work shall be performed within the Chatham County Sheriff Complex secured area. All Contractors, Sub-Contractors, employees, and their representatives are required to have a valid Georgia identification card or state issued driver license which will be surrendered each day and exchanged for a visitors pass for entrance to Secured Area. A Security Escort will be on site for entrance and exit control.

Limited entrance and exit will be enforced. All vehicles and personnel entering the Secured Area will be subject to search. No weapons or contraband will be allowed into the Secured Area. Smoking and tobacco products are not allowed in the Secure Area and a designated smoking area will be identified. All tools and equipment must be removed or secured at the end of the day to Chatham County

Sheriff’s Staff approval.