Fire Alarm and Fire Protection Systems Contract

The West Virginia Division of Corrections and Rehabilitation (DCR) issued Request for Quotation (RFQ) ARFQ 0608 DCR2600000081 to establish an open-ended master agreement for comprehensive fire alarm and fire protection systems services at the Eastern Regional Jail and Correctional Facility, Building No. 1, located at 94 Grapevine Road, Martinsburg, West Virginia in Berkeley County. The contractor will be responsible for annual inspections and testing of fire alarm systems and batteries; quarterly inspections and testing of fire protection systems including sprinkler systems, fire hydrants, fire pumps, and standpipe systems; semi-annual inspections and testing of kitchen fixed fire suppression systems and fire extinguishers; annual fire door inspections for approximately ten doors; and annual backflow preventer device inspection and testing for approximately five devices. The contractor must also provide repair labor at various rates (regular time, overtime, holiday time, and emergency time), replacement parts with an estimated annual cost of $2,000, and installation of new devices and equipment as needed. Contractors must employ factory-trained technicians with a minimum of five years' experience and hold valid fire alarm and fire protection licenses from the State Fire Marshal's office, as well as maintain a valid West Virginia Contractors License. The contractor must maintain continuous 24/7/365 emergency telephone service, respond to repair requests within 24 hours of notification, and be capable of programming multiple fire alarm systems from manufacturers including Simplex/Grinnell, Fire-Lite Alarms, Edwards Systems, Honeywell, Johnson Controls, and Potter. Questions must be submitted by 2:00 PM EST on January 28, 2026, with bids due by 10:30 AM EST on February 6, 2026, followed by public opening at 11:00 AM EST on the same date. No pre-bid meeting is mandatory, and standard work hours are 8:00 AM to 4:00 PM, to be coordinated with facility maintenance staff.

The solicitation documents do not identify any specific set-aside designations for disadvantaged enterprises or restrictions limiting eligible respondents to particular organizational types. No incumbent contractor information is listed in the available documents. The contractor must provide a bid bond equal to five percent of the total facility bid amount at submission, with performance and labor/material payment bonds equal to 100 percent of the contract value required upon award. The contractor cannot subcontract any fire alarm, fire sprinkler, fire suppression, or fire and safety equipment services and must maintain Commercial General Liability and Automobile Liability Insurance of at least $1,000,000 per occurrence, with the State named as an additional insured. The initial contract term is one year with potential for four successive one-year renewals, and the contractor may request price adjustments annually based on the Consumer Price Index not to exceed three percent. The contract value is capped at $500,000 total across all contract terms, with the previous 12-month cost for this contract documented at $5,547.99, providing baseline pricing information for bid evaluation.