Film Production

The Louisville Jefferson County Metro Government Parks & Recreation department is seeking film production services through RFP #260064 to develop documentary and educational content for the Urban Forestry Initiative. The project requires creating an 8-10 minute documentary film with accompanying 5 and 2-minute cuts, two educational videos about tree planting and pruning techniques, and 2-3 Public Service Announcements addressing community tree canopy needs. Proposals will be evaluated based on three key criteria: relevant experience (25 points), scope of work (50 points), and fees/costs (25 points). The solicitation requires comprehensive deliverables including the primary documentary, shorter video versions, social media adaptations, and coordination of necessary personnel and equipment. Submission deadline is September 5, 2025 at 3:00 p.m. through the Louisville Metro web-based portal, with a question period running from August 22, 2025 at 12:00 p.m. EDT to August 27, 2025 at 3:00 p.m. EDT.

The procurement includes specific subcontractor participation goals with mandatory requirements for minority, female, and handicapped-owned business enterprises, targeting 15% minority-owned, 5% female-owned, and 0.5% handicapped-owned business involvement. Vendors must comply with Louisville Metro's "ban the box" ordinance regarding criminal history inquiries and provide comprehensive documentation including Good Faith Effort forms, vendor information, taxpayer identification, and preference certifications. Insurance requirements include $1M per occurrence Commercial General Liability, $1M Automobile Liability, and statutory Workers' Compensation limits. The contract includes potential one-year renewal options, with a total contract period not exceeding five years. Preference programs offer additional advantages, such as a 5% bid reduction for businesses paying a minimum wage of $10.10/hour and local vendor preferences for companies established in the Louisville Metropolitan Statistical Area for twelve consecutive months with current Revenue Commission registration.