Film and Event Monitor
Closed State & local contract opportunity
- Solicitation number
- 2024-RFP-0072
- State
- California
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- 80150000 Trade policy and services
- 82110000 Writing and translations
- 72154063 Stopple or line stopping service
- 93140000 Community and social services
- 82131503 Microfiche services
- 92110000 Military services and national defense
- 83000000 Public Utilities and Public Sector Related Services
- 73130000 Food and beverage industries
- 78140000 Transport services
- 90120000 Travel facilitation
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- 72121602 Offshore wind farm environmental survey
- 90130000 Performing arts
- 81102502 Building consent and permit engineering peer review service
- 94000000 Organizations and Clubs
- 90000000 Travel and Food and Lodging and Entertainment Services
- 71100000 Mining services
- 73140000 Fibers and textiles and fabric industries
- 93150000 Public administration and finance services
- 72121603 Offshore wind farm geotechnical survey
- 72121604 Offshore wind farm installation and commissioning
- 72154062 Hot tapping service
- 73150000 Manufacturing support services
- 90150000 Entertainment services
- 91110000 Domestic and personal assistance
- 93151516 Building permit
- 81102503 Building consent processing and support service
- 93000000 Politics and Civic Affairs Services
- 81130000 Statistics
- 93100000 Political systems and institutions
- 93110000 Socio political conditions
- 93120000 International relations
- 78120000 Material packing and handling
- 81120000 Economics
- 90140000 Commercial sports
- 93170000 Trade policy and regulation
- 72121600 Offshore wind farm service
- 72121601 Offshore wind farm development and project management
- 72121605 Offshore wind farm operation, maintenance and service
- 72121606 Offshore wind farm decommissioning
- 71110000 Oil and gas exploration services
- 73100000 Plastic and chemical industries
- 77120000 Pollution tracking and monitoring and rehabilitation
- 80140000 Marketing and distribution
- 81150000 Earth science services
- 82150000 Professional artists and performers
- 94110000 Religious organizations
- 94130000 Civic organizations and associations and movements
- Point of contact
-
- Antonio Watson awatson@cityofpasadena.net (626) 744-8382
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The City of Pasadena's Planning & Community Development Department is seeking independent Film and Event Monitors to ensure compliance with city ordinances and regulations. This procurement opportunity targets professionals who will independently monitor approximately 500 annual filming permits, working flexible hours including weekends and potentially covering 9-10 shoots or 120 hours per week. The contract is initially structured for three years with potential extensions of two additional one-year periods. Evaluation of proposals will follow a comprehensive 100-point scoring system, with 30 points each allocated to proposed solution, experience, and cost proposal, and 5 points each for local Pasadena business and small/micro-business certifications. Proposers must submit detailed technical and price proposals, including a work schedule, statement of qualifications, and various required forms such as non-collusion declarations and conflict of interest statements. The proposal submission deadline is May 9, 2024, at 2:00 pm, with all questions due by May 2, 2024. The contract will be awarded to the most responsive and responsible bidder based on the established evaluation criteria.
While the solicitation does not explicitly outline specific set-aside designations, the scoring system provides incentives for local Pasadena businesses and small/micro-businesses. The city will reimburse mileage at the IRS rate and expects proposers to provide their own transportation and communication equipment. Contractors must meet extensive administrative requirements, including maintaining specific insurance coverage (with minimums of $1,000,000 for Commercial General Liability, Automobile Liability, and Workers' Compensation), obtaining a Pasadena business license, and adhering to the Pasadena Living Wage Ordinance. Proposers must also complete comprehensive disclosure forms, including conflict of interest documents, Unique Entity Identifier verification, and disqualification history. Although the exact contract value is not specified, the detailed requirements and comprehensive monitoring scope suggest a substantial commitment from the selected vendor. The contract emphasizes transparency, with requirements for detailed reporting, leadership disclosure, and ongoing compliance with municipal regulations.
Opportunity text
The City is seeking independent monitors to ensure that filmmakers and event managers comply with City Ordinances and regulations as outlined in this RFP.
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