Fiber Asphalt, Mastic, Rubber Joint Sealant and Equipment

The Michigan Department of Transportation (MDOT) has issued Request for Proposal (RFP) 25-1293 for the procurement of fiber asphalt sealant, rubber joint and crack sealant, mastic sealant products, and application equipment rental and purchase services. The solicitation encompasses three primary sealant products with estimated annual quantities of 189,600 pounds of fiber asphalt sealant, 877,350 pounds of rubber joint and crack sealant, and 2,710,500 pounds of mastic sealant, for delivery to forty-five garage locations across Michigan over a six-year contract period (2025-2030). Bidders must provide unit pricing on a per-pound basis for products and per-month rental or per-unit purchase pricing for Crafco application machinery, with all costs including shipping, handling, and palletizing included in quoted prices. Delivery is required within 7 business days for products and within 6 months for equipment purchases, FOB destination to specified MDOT garage facilities. The RFP was posted February 10, 2025, with a written questions deadline of February 18, 2025, and a proposal submission deadline of 3:00 p.m. Eastern on February 24, 2025. No bidders conference or site visit is scheduled. Award will be made to the lowest-priced qualified bidder that meets all mandatory minimum requirements, including product and equipment specifications compliance, acceptable vendor questionnaire responses, and agreement with standard contract terms. The anticipated contract commencement date is March 31, 2025, with an initial three-year term (March 31, 2025 to March 30, 2028) and options for up to three additional one-year renewal periods at the State's discretion.

The RFP does not indicate specific set-asides for disadvantaged enterprises, though the State reserves the right to consider service-disabled veteran-owned business (SDVOB) status as an evaluation factor. Pricing must be firm for 365-day periods, with adjustments permitted only upon written request supported by documented cost changes subject to 30-day review periods. The State encourages bidders to offer quick payment discounts and reserves the right to consider prior performance, economic impact to Michigan, and total cost of ownership in its evaluation. No incumbent vendors or current contractors are identified in the available documentation. Contracts equal to or exceeding $250,000 will require State Administrative Board approval. While specific budget figures are not disclosed in the RFP, the substantial estimated quantities—totaling 379,200 pounds of fiber asphalt sealant, 1,754,700 pounds of rubber joint and crack sealant, and 5,421,000 pounds of mastic over the six-year contract period, combined with statewide equipment rental and purchase requirements—indicate a significant procurement value suitable for qualified regional or national sealant product and equipment suppliers.