Facility Supp Medical Supplies

The Pennsylvania Department of Human Services (DHS) is soliciting competitive bids through an Invitation for Bid (IFB 6100065715) for the provision of supplemental medical supplies and equipment to eleven state-operated facilities located across Pennsylvania, including Clarks Summit State Hospital, Danville State Hospital, Ebensburg Center, Loysville Complex, Norristown State Hospital, Selinsgrove Center, South Mountain Restoration Center, Southeast Youth Development Center, Torrance State Hospital, Warren State Hospital, and Wernersville State Hospital. The procurement is divided into two separate lots—Lot 1 for medical supplies and Lot 2 for medical equipment—allowing bidders to submit proposals for either or both lots. Contractors must complete and submit Attachment A (Item Specifications), the Reciprocal Limitations Act Requirements form (GSPUR89), and the Workers Protection and Investment Certification Form as mandatory deliverables with their electronic bids; failure to include these documents will result in bid rejection. The contract term will commence upon issuance and extend for one year, with options for renewal for up to four additional one-year periods, during which unit prices may be negotiated but shall not exceed a 3 percent increase over existing prices, plus a potential three-month extension at the Commonwealth's discretion. Critical deadlines include April 29, 2026, at 12:00 PM for submission of questions, with answers posted by May 8, 2026, at 12:00 PM, and a final bid due date of May 22, 2026. The selected contractor must acknowledge receipt of purchase orders within 24 hours, maintain a minimum order threshold of $100.00 for F.O.B. delivered pricing, bear all shipping and freight costs for qualifying orders, and accept returns of defective or incorrect items within 30 business days at the contractor's expense without restocking fees.

The solicitation does not specify particular set-aside designations or restrictions limiting bidder eligibility based on disadvantaged enterprise status. No incumbent vendors or current contractors are identified in the available documentation. Payment shall be made upon satisfactory delivery and invoice submission on the contractor's letterhead, with reimbursement limited to commodities and materials actually received and accepted by the Commonwealth. Award will be made to all responsive and responsible bidders per lot, meaning multiple contractors may be selected for each lot based on competitive evaluation. The estimated quantities of supplies and equipment are subject to increase or decrease based on actual DHS facility needs, and no specific budget ceiling or award value range is provided in the posting materials, indicating that costs will be determined by submitted unit pricing and actual consumption across the eleven facilities.