6100065715 Addendum 2.pdf

This is Solicitation Addendum 2, issued by the Pennsylvania Department of Human Services (DHS), Bureau of Procurement and Contract Management, for Invitation for Bid (IFB) 6100065715 regarding the provision of supplemental medical supplies and equipment to eleven state-operated facilities across Pennsylvania. The solicitation is divided into two lots—Lot 1 for medical supplies and Lot 2 for medical equipment—permitting bidders to submit proposals for either or both lots. The facilities requiring supplies include Clarks Summit State Hospital, Danville State Hospital, Ebensburg Center, Loysville Complex, Norristown State Hospital, Selinsgrove Center, South Mountain Restoration Center, Southeast Youth Development Center, Torrance State Hospital, Warren State Hospital, and Wernersville State Hospital. The original bid submission deadline was May 22, 2026; however, Addendum 2, dated May 28, 2026, updates the due date to June 10, 2026, at 10:00 AM. The contract term will commence upon issuance and extend for one year, with options for renewal for up to four additional one-year periods, plus a potential three-month extension at the Commonwealth's discretion. Bidders must submit Attachment A (Item Specifications), the Reciprocal Limitations Act Requirements form (GSPUR89), and the Workers Protection and Investment Certification Form with their electronic bids, with failure to include these documents resulting in bid rejection.

Award will be made to all responsive and responsible bidders per lot, meaning multiple contractors may be selected for each lot. The contractor must acknowledge receipt of purchase orders within 24 hours and maintain a minimum order threshold of $100.00 for F.O.B. delivered pricing, with all shipping and freight costs borne by the contractor for qualifying orders. During renewal periods, unit prices may be negotiated but shall not exceed a 3 percent increase over existing prices. The contractor must accept returns of defective or incorrect items within 30 business days at the contractor's expense without restocking fees. Payment will be made upon satisfactory delivery and invoice submission on the contractor's letterhead, with reimbursement limited to commodities and materials actually received and accepted by the Commonwealth. No incumbent vendors or current contractors are identified in the documentation, and the solicitation does not specify particular set-aside designations or restrictions limiting bidder eligibility based on disadvantaged enterprise status. The estimated quantities of supplies and equipment are subject to increase or decrease based on actual DHS facility needs, and no specific budget ceiling or award value range is provided, with costs determined by submitted unit pricing and actual consumption across the eleven facilities.