6100065715 Addendum 3.pdf

This is a Solicitation Addendum No. 3 issued by the Pennsylvania Department of Human Services, Bureau of Procurement and Contract Management, for Facility Supplemental Medical Supplies (Solicitation Number 6100065715). The addendum amends the original invitation for bid submission due date, extending the deadline from June 10, 2026, at 10:00 a.m. to June 19, 2026, at 10:00 a.m. The solicitation seeks competitive bids for the provision of supplemental medical supplies and equipment to eleven state-operated facilities across Pennsylvania, including Clarks Summit State Hospital, Danville State Hospital, Ebensburg Center, Loysville Complex, Norristown State Hospital, Selinsgrove Center, South Mountain Restoration Center, Southeast Youth Development Center, Torrance State Hospital, Warren State Hospital, and Wernersville State Hospital. The procurement is divided into two separate lots, with Lot 1 covering medical supplies and Lot 2 covering medical equipment, allowing bidders to submit proposals for either or both lots. The contract term commences upon issuance and extends for one year, with options for renewal for up to four additional one-year periods. Bidders must submit required documentation including Attachment A (Item Specifications), the Reciprocal Limitations Act Requirements form (GSPUR89), and the Workers Protection and Investment Certification Form as mandatory deliverables with their electronic bids, with failure to include these documents resulting in bid rejection.

Selected contractors must acknowledge receipt of purchase orders within 24 hours, maintain a minimum order threshold of $100.00 for F.O.B. delivered pricing, bear all shipping and freight costs for qualifying orders, and accept returns of defective or incorrect items within 30 business days at the contractor's expense without restocking fees. Unit prices may be negotiated during renewal periods but shall not exceed a 3 percent increase over existing prices, plus a potential three-month extension at the Commonwealth's discretion. Payment shall be made upon satisfactory delivery and invoice submission on the contractor's letterhead, with reimbursement limited to commodities and materials actually received and accepted by the Commonwealth. Award will be made to all responsive and responsible bidders per lot, meaning multiple contractors may be selected for each lot based on competitive evaluation. No specific budget ceiling or award value range is provided in the posting materials, indicating that costs will be determined by submitted unit pricing and actual consumption across the eleven facilities. The solicitation does not specify particular set-aside designations or restrictions limiting bidder eligibility based on disadvantaged enterprise status, and no incumbent vendors or current contractors are identified in the available documentation.