Facilities Operations Supplemental Labor

West Virginia University (WVU) has issued Request for Proposal (RFP) No. 202490000495 for Facilities Management Operations Supplemental Labor, seeking qualified firms to provide supplemental janitorial and minor repair services across approximately 95 locations on the Downtown and Evansdale Campuses. The contract requires 10-20 laborers per fiscal year who will perform tasks including cleaning, minor repairs, painting, power washing, window washing, furniture moving, and event setups, working under WVU supervision and using university-provided cleaning agents and equipment. Proposals are due on December 4, 2023, with an anticipated contract start date during the week of December 11, 2023. The evaluation will be based on four criteria totaling 100 points: Firm and Personnel Qualifications (20 points), Past Experience (20 points), Availability of Labor (35 points), and Fee (25 points). Proposers must submit fully burdened hourly rates for straight time, overtime, holiday, and weekend labor, with the evaluation using a weighted average of straight time (80%) and overtime (20%) pay rates.

The contract requires the successful firm to be an Equal Opportunity Employer and adhere to WVU's Supplier Code of Conduct. Laborers may be eligible for full-time WVU employment after 300 hours of work, though the university will not provide free parking and will only compensate for verified time worked, with no payment for sick leave, annual leave, or holidays. Specific contract requirements include comprehensive insurance coverage, including $1,000,000 per occurrence commercial general liability, workers' compensation, and additional insured status for the university. Vendors must complete various exhibits, including a Disclosure of Interested Parties form for contracts valued at $100,000 or more, a Purchasing Affidavit confirming no outstanding state debts, and agree to a detailed New Employee Orientation process. While no specific budget range is explicitly stated, the extensive requirements and multi-campus scope suggest a substantial annual contract value for supplemental labor services.