Facilities Maintenance Repair Services

The Pennsylvania Department of General Services is soliciting qualifications from contractors to perform repair and preventative maintenance services for facility equipment and systems owned by the Commonwealth under an Indefinite Term Quantity (ITQ) contract with a qualification deadline of September 30, 2032. Contractors must register as PA Suppliers, obtain a vendor number through the PA Supplier Portal, and submit all qualifications electronically via the JAGGAER portal; no paper submissions are accepted.

The scope encompasses preventative maintenance, repair, and related services for electrical, HVAC, plumbing, steam, pumps and controls, cafeteria and kitchen equipment, roofing, and facility control systems across Commonwealth-owned facilities. For Facility Control Services—predictive, preventative, and corrective maintenance of proprietary building control systems managing heating, ventilation, air conditioning, and temperature controls—contractors must be the manufacturer, an authorized dealer, or authorized reseller and must complete a Manufacturer Identification Sheet listing all OEMs they are authorized to service. Agencies may require submission of a manufacturer's letter of authorization at RFQ issuance to confirm service authorization.

Minimum qualifications include two years of documented experience in the selected commodity code, Iran Free Procurement Certification, Worker Protection and Investment Certification, and Lobbying Certification and Disclosure forms. Each contractor meeting minimum qualifications will be awarded a contract, though award does not guarantee work. The initial contract term is five years from ITQ issuance, with an optional renewal of one additional five-year term plus an extension of up to 90 days. The Commonwealth reserves the right to discontinue qualifying new contractors approximately 60 days before term end.

Pricing and service terms will be determined through RFQs issued to qualified contractors via JAGGAER. Agency selection follows either Best Value (cost and other criteria) or Low Cost (lowest responsive and responsible bid) evaluation. Contractors must maintain Worker's Compensation Insurance and Public Liability and Property Damage Insurance with minimum coverage of $250,000 per person and $1 million per occurrence, and comply with a minimum wage of $15.00 per hour, adjusted annually for cost-of-living increases beginning July 1, 2023. The Commonwealth may terminate for convenience or cause, including unsatisfactory performance or specification failure.