EWEB RFP 26-013-Q Joint Use Inspection, Make-Ready Requirements, & Pole Loading Analysis

Eugene Water & Electric Board (EWEB) is seeking engineering consulting firms to provide comprehensive joint use pole inspection and analysis services for poles located in Lane and Linn Counties, Oregon. The Request for Proposals (RFP 26-013-Q) requires qualified firms to perform pre-construction and post-construction inspections, make-ready requirements analysis, and pole loading analyses for telecommunications and utility attachments. Specific deliverables include processing permit applications, conducting field inspections, verifying clearances, ensuring compliance with National Electrical Safety Code (NESC) standards, preparing construction documents, and performing structural analyses using industry software like O-Calc or SpidaCalc. The evaluation process will utilize a Qualifications-Based Selection (QBS) methodology with a two-step scoring process: an initial pass/fail screening requiring five years of continuous business experience and three client references, followed by a scored evaluation of written proposals focusing on project management, communication, key staff experience, and value-added services. Key dates include two optional pre-proposal conferences on January 13, 2026, at 9:00 AM PT and January 27, 2026, at 1:00 PM PT, with proposals due on February 10, 2026, at 2:00 PM PT.

The contract does not specify explicit set-aside designations for disadvantaged enterprises. Proposers must demonstrate professional liability insurance of at least $2,000,000, commercial general liability of $1,000,000 per occurrence, and maintain workers' compensation coverage. Historical data indicates EWEB receives between 102 and 461 pole attachment applications annually, with total pole volumes ranging from 1,629 to 6,068 poles per year. The estimated annual contract value ranges from approximately $240,000 to $1,425,000, though actual costs will vary based on demand and the selected consultant's fee structure. The contract term is anticipated to be approximately five years from the award date, with potential extension provisions. Proposers will be required to submit detailed cost estimates only after being shortlisted, with pricing not to be included in initial proposals. The contract will require strict compliance with EWEB-specific construction standards, NESC standards, and Oregon Administrative Rules.