26-013-Q Pre-Proposal Meeting Presentation.pdf
PDF 193 KB Posted
- Attached to
- EWEB RFP 26-013-Q Joint Use Inspection, Make-Ready Requirements, & Pole Loading Analysis
- Solicitation number
- S-P00140-00015672
- Issued by
- Lane County, Oregon
About this file
This is a pre-proposal meeting presentation for Eugene Water & Electric Board (EWEB) RFP 26-013-Q regarding joint use pole inspections, make-ready requirements, and pole loading analysis services. EWEB is seeking engineering consulting firms to provide comprehensive services for poles located in Lane and Linn Counties, Oregon, including pre-inspections, pole loading analysis, make-ready requirements determination, pre-construction meetings, and post-inspections. The scope encompasses processing permit applications, conducting field inspections, verifying clearances, and ensuring compliance with National Electrical Safety Code (NESC) standards. Two optional pre-proposal conferences were scheduled for January 13, 2026, at 9:00 AM PT and January 27, 2026, at 1:00 PM PT. Proposals were due on February 10, 2026, at 2:00 PM PT, with pricing proposals required only after formal invitation following initial qualification screening. The contract term is anticipated to be approximately five years from award. Historical data demonstrates EWEB's workload, with pole attachment applications ranging from 102 to 461 annually and make-ready tickets ranging from 11 to 473 annually, indicating varying demand levels.
The evaluation process uses a Qualifications-Based Selection (QBS) methodology with a two-step process: initial pass/fail screening requiring five years of continuous business experience and three client references, followed by scored evaluation of proposals across project management (25 points), process and communication (25 points), key staff experience (20 points), past client references (10 points), value-added services (5 points), and pricing proposals (15 points). Proposers must maintain professional liability insurance of at least $2,000,000, commercial general liability of $1,000,000 per occurrence, and workers' compensation coverage. The estimated annual contract value ranges from approximately $240,000 to $1,425,000, though actual costs will vary based on demand and the consultant's fee structure. All proposals must be submitted through Oregon Buys, with questions required to be submitted in writing to the purchasing contact listed on the solicitation documents.
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Text version
EUGENE WATER & ELECTRIC BOARDEUGENE WATER & ELECTRIC BOARD
PRE-PROPOSAL Presentation for
RFP 26-013-Q
Joint Use Inspections, Make-Ready
Requirements, and Pole Loading Analysis
Thank you for joining us today
Hosts:
Purchasing Staff:
Kristin Kokkeler
Project Management Team:
Amber Fails
Josh Ruddick Christina Svetal Jebediah Wolfe
Brian Boudreaux
Before getting started…things to know and do Help us run a smooth meeting
• Mute microphone
• Raise your hand for questions
Questions
• Any questions asked during this meeting must also be submitted in writing/email to the purchasing contact listed on the solicitation documents.
• Statements Not Binding: Statements made by EWEB during this proposal conference do not change the proposal document unless EWEB confirms such statements with a written addendum to the proposal documents.
1 2
Submitting your Proposal
Required Documents Submitting Bid/ProposalDownload Bid Documents form Oregon Buys
1. Using any browser, visit OregonBuys to register as vendor
2. Search for proposal # 26-013-Q
3. Download any required documents
4. You will be notified by Oregon
Buys of any addenda issued.
1. Proposals must be submitted by the date and time listed on the RFP cover sheet or addenda.
2. Bids must be submitted per the Bid Submission instructions in Section 1.8 of the RFP document.
3. Pricing Proposals (Section 5.6) due upon formal invitation to provide pricing to Scenarios.
1. Proposal requirements can be found in Section 1.8 - Proposal Submission and Section 6 - Proposal Form.
2. Make sure you submit all items listed on the proposal form.
3. If you have any questions, please submit/email your questions to the purchasing contact listed on the Proposal cover page.
4. Important dates can be found in Section 1.17 Schedule of Events.
https://oregonbuys.gov/bso/
Proposal components:
• Minimum Qualifications (Pass/Fail)
• Submittal of Proposer Qualifications
• Project Management (25 points)
• Process and Communication (25 points)
• Key Staff Experience (20 points)
• References from Past Clients (10 points)
• Value Added Services (5 points)
• Pricing Proposals on Scenarios (15 points)
Scope of Work:
• Pre-Inspections
• Pole Loading Analysis
• Make-Ready Requirements (if needed)
• Pre-construction meetings (if needed)
• Post Inspections
Requirements:
• Make-Ready Requirements
• Availability
• Past Project Numbers
Pole Attachment (PA) Tickets
Year # PA Tickets Total Poles Year over Year Ticket Change
Year over Year Pole Change
2019 102 1,629 N/A N/A 2020 142 1,021 39.22% -37.32% 2021 145 2047 2.11% 100.49% 2022 234 1,920 61.38% -6.20% 2023 339 3,342 44.87% 74.06% 2024 461 6,068 35.99% 81.57% 2025 162 1,575 -64.86% -74.04%
Make Ready (MR) Tickets Received (1 Pole per Ticket)
Year # MR Tickets Year over Year Change
2019 11 N/A 2020 103 836.36% 2021 272 164.08% 2022 31 -88.60% 2023 183 490.32% 2024 473 158.47%
2025 133 -71.88%
Questions?
Thank you for joining us today!
| PRE-PROPOSAL Presentation for ��RFP 26-013-Q�Joint Use Inspections, Make-Ready Requirements, and Pole Loading Analysis |
| Thank you for joining us today |
| Before getting started…things to know and do |
| Submitting your Proposal |
| Proposal components: |
| Scope of Work: |
| Requirements: |
| Questions? |
| Thank you for joining us today! |
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