EWEB RFP 24-200-S Pole Inspect, Test, Treat, & NESC & Joint-Use Inspection Services

The Eugene Water & Electric Board (EWEB) has issued Request for Proposals (RFP) 24-200-S for pole inspection, testing, treatment, and National Electrical Safety Code (NESC) and Joint-Use Inspection Services within its service territory in Lane, Linn, and Clackamas Counties, Oregon. The contract will span one year with potential annual renewals up to five years maximum. The primary scope includes inspecting and treating approximately 2,500 wood and non-wood poles annually, involving visual inspections, pole sounding and boring, groundline fumigant treatments, installation of pole numbers and guy markers, and slot excavations. Contractors must possess specialized training and experience in wood pole inspection, testing, and treatment, as well as NESC and joint-use inspections. Proposals must be submitted electronically through OregonBuys by November 19, 2024, at 2:00 PM PT, with EWEB reserving the right to award multiple contracts for these services. The RFP requires detailed documentation including a Proposal Form, Contractual Acceptance statement, evidence of meeting minimum qualifications, evaluation criteria with pricing sheets, and a Sustainability Questionnaire.

EWEB encourages participation from Minority, Women, Emerging Small Businesses, local businesses, Disadvantaged Business Enterprises, and Qualified Rehabilitation Facilities. Four firms have already submitted proposals: Alamon Inc., Intec Services Inc., National Wood Treating, and Osmose Utilities Services. The RFP specifies that no climbing inspections will be required, and EWEB will provide annual location data for the poles to be inspected. While specific budget ranges are not disclosed, the contract will cover inspections of approximately 18,000 EWEB-owned poles and 6,000 non-EWEB owned poles with EWEB facilities attached. The procurement emphasizes comprehensive pole management services, including visual assessments, treatment, and compliance with national safety standards. Contractors must demonstrate robust safety protocols, quality control measures, and the capability to handle diverse pole types including wood, concrete, and steel across EWEB's service territory.