Addendum #3 - RFP 24-200-S.pdf

Addendum #3 – RFP 24-200-S

November 6, 2024

ADDENDUM #3

Pole Inspect, Test, Treat, and NESC and Joint-Use Inspection Services

RFP 24-200-S

This addendum modifies the bidding document(s) for work only to the extent indicated herein. All other areas not specifically mentioned or affected by this addendum shall remain in full force. This addendum shall be added as a part of the original bidding document and shall become part of the work required.

Description of Change(s)

1. Q: The provided scope document indicates non-wood (steel, concrete, ductile iron) poles will receive a visual and are not called out for excavation or coating application, but EWEB pricing sheet includes billables for coatings and excavations. Should contractor plan to excavate and coat all non-wood poles?

A: There isn’t any treatment for “Non-wood” poles. That said, this is mostly a visual inspection. The exception was the steel lattice towers in which received a digging inspection around the footings.

2. Q: Can EWEB provide estimated quantities for each type of non-wood pole:

a. Direct Bury Steel Pole

b. Direct Bury Steel Tower

c. Direct Bury Concrete

d. Concrete mounted Steel Pole

e. Concrete mounted Steel Tower

f. Direct Bury Guy Anchor – all EWEB structure types are Direct Bury Guy Anchor

A: From our GIS data, we can identify:

• Concrete – 616

• Steel – 475

• Wood – 23,158

• Down guy – 10,692

3. Q: Can EWEB provide location data for all non-wood poles?

A: Regarding pole location, they are located in the same territory as wood poles. Specific location will be provided annually.

4. Q: Amendment 2 indicated that Section 2.25, item K, related to climbing inspections, could be disregarded.

• Section 2.25, items I and J also relate to climbing inspections. Could EWEB please confirm that these may also be disregarded ?

• Tables A for Distribution and Transmission pricing, items 9, 10 and 11, are related to climbing. Could

EWEB please confirm that these price line items may also be disregarded ?

A: Addendum #2, states EWEB does not anticipate any circumstance requiring a contractor to climb to the top of a pole for inspection purposes. After reviewing with the EWEB team, we do not anticipate needing to climb ANY poles for inspections. Attached are the updated pricing tables for this RFP.

Addendum #3 – RFP 24-200-S

5. Q: Pole climbing is a substantial variation on common wood pole Test & Treat project scopes, with corresponding considerations for staffing, training, certification, liability and insurance. Our present interpretation of RFP Section 2.25, Item K, is that due to the requirements that the pole circuit(s) will be de-energized, the situations where climbing would actually take place would be of a fairly limited and pre-planned nature. Could EWEB please discuss in more detail their expectations for the underlying conditions and annual quantities under which any poles would be assigned a climbing inspection requirement ?

A: As per question 4, EWEB does not need the climbing requirement for ANY pole inspections.

6. Q: If a “Climbing Inspection” is required, would EWEB accept inspection via a bucket truck rather than have the inspector climb the pole?

A: See answers to questions 4 and 5.

7. Q: On the “SAMPLE – Non-Wood Pole Price List Sheet”, items 16 through 21 are various references to coatings that could be interpreted to be the application of remedial coating although the RFP specification does not appear to include any such coating specification. Could EWEB please confirm that this is visual inspection of the coating only rather than application of remedial coating ?

A: EWEB will not ask for the application of remedial coating. This is a sample price sheet of possible items for pricing. The price sheet proposers provide is at their discretion.

CLOSING DATE AND TIME

All references to the closing date and time are changed to the following:

Bid Submission no later than: 2:00 p.m. (PST) -- Tuesday, November 19

This addendum constitutes a MATERIAL CHANGE to the bid. ITS RECEIPT BY THE PROPOSER IS TO BE ACKNOWLEDGED BY A SIGNATURE AND RETURNING A COPY OF THE ADDENDUM WITH ITS RESPONSE OR BY CIRCLING THE ADDENDUM

NUMBER IN THE APPROPRIATE AREA ON PROPOSAL FORM.

Addendum prepared by:

Kristin Kokkeler, Purchasing Analyst

The undersigned hereby acknowledges receipt of this Addendum and agrees to be bound by the conditions therein.

Company Name: ________________________________

Signature: ______________________________________ Date __________________________

End of Addendum

UPDATED

TABLE A: WOOD POLE INSPECT TEST & TREAT (Transmission)

ITEM DESCRIPTION EST.

QTY UNIT UNIT PRICE EXTENDED

PRICE

Tr an sm iss io n

1.

Visual Inspection for major issues (paragraph 2.24(A)) 240 Each $ $

2.

Pole Sound and Bore (paragraph 2.24(B)) 240 Each $ $

3.

Externally Treated Pole (paragraph 2.24(C)) 24 Each $ $

4.

Ground Line Deteriorated Pole (paragraph 2.24(D)) 7 Each $ $

5a.

Groundline Fumigant Treatment (paragraph 2.24(E)) 60 Each $ $

5b.

Groundline Fumigant Treatment (Vapam) (paragraph 2.24(E)) 180 Each $ $

6a.

Installation of Pole Number (paragraph 2.24(F)) 5 Each $ $

6b.

Installation of Guy Marker (paragraph 2.24(F)) 10 Each $ $

7.

Slot Excavation (paragraph 2.24(G)) 24 Each $ $

8a.

Hiker Surcharge (paragraph 2.24(H)) 100 Each $ $

8b.

All-terrain vehicle Surcharge (paragraph 2.24(I)) 50 Each $ $

Total Price $

Optional Item

5c.

Groundline Fumigant Treatment

– Durafume Option (paragraph 2.24(E))

180 Each $ $

TABLE B: NESC INSPECTION (Distribution)

QTY UNIT UNIT

PRICE

EXTENDED

PRICE

D is tri bu tio n

1. Detail Inspection (paragraph 2.24(L)) 2,000 Each $ $

2. Hike Surcharge 100

3. All-terrain vehicle Surcharge 50

Total Price $

Optional Items

4.

Visual Assurance Safety Inspection (paragraph 2.24(M))

11,000 Each $ $

TABLE B: NESC INSPECTION (Transmission)

QTY UNIT UNIT

PRICE

EXTENDED

PRICE

Tr an sm is si on

1. Detail Inspection (paragraph 2.24(L)) 240 Each $ $

2. Hike Surcharge 100

3. All-terrain vehicle Surcharge 50

Total Price $

Optional Items

4.

Visual Assurance Safety Inspection (paragraph 2.24(M))

1,175 Each $ $