Eweb RFP 24-194-g 50 MVA transformer

Eugene Water & Electric Board (EWEB) has issued Request for Proposal (RFP) #24-194-G for the procurement of a 37.5/50 MVA Generator Step-Up (GSU) transformer for its Carmen-Smith hydroelectric project located in Linn County, Oregon. The procurement specifically requires one new, unused, current production model transformer to be used in a new load bank installation. EWEB seeks a transformer that meets detailed technical specifications, including specific construction, shipping, handling, and testing requirements. Proposals must be submitted electronically via the OregonBuys bid site by 2:00 PM PT on December 13, 2024, with a contract award anticipated on January 9, 2025. Evaluation criteria will include compliance with specifications, ability to meet contract terms, lead time, past performance, and pricing, with a focus on total lifecycle cost including no-load and load losses. EWEB reserves the right to conduct a factory tour of the finalist proposer and has indicated an ideal delivery timeframe of September or October 2026. The RFP allows for potential flexibility in delivery dates and pricing, including provisions for indexed pricing with inflationary adjustments.

EWEB encourages participation from minority, women, and emerging small businesses for this contract opportunity. The agency will accept units manufactured in overseas factories and requires bidders to provide a bond ability letter from their surety as part of the response package. A supply bond will be required to cover the cost of paid invoices in case the contractor cannot correct any defects. While no specific budget range is explicitly stated, the RFP suggests a comprehensive evaluation of total project costs, including potential indexed pricing with 3-5% inflationary adjustments. The contract ultimately was awarded to Virginia Transformer Corp of Roanoke, Virginia, which scored the highest points and offered the best overall value while meeting responsiveness and responsibility requirements. No specific incumbent vendors were identified, and the procurement appears open to a wide range of qualified transformer manufacturers who can meet the technical and performance specifications outlined in the RFP.