EWEB RFP 23-206-PSC: Asset Strategic Management Plan Consulting

The Eugene Water & Electric Board (EWEB), a municipal utility located in Lane County, Oregon, is seeking proposals for RFP 23-206-PSC, a Strategic Asset Management Plan (SAMP) Consulting project. The procurement is targeting qualified firms with Enterprise Asset Management expertise in the utility industry to help mature EWEB's Asset Management Program before replacing their legacy mainframe systems with SAP's cloud-based utility Asset Management solution. Key deliverables include developing a comprehensive Strategic Asset Management Policy, Objectives, and Plan, along with providing multi-tiered training for EWEB's core asset management team, executive leadership, and general employee population. The RFP requires proposers to demonstrate significant utility industry experience and the capability to guide EWEB through asset management maturation. Evaluation criteria will focus on firm qualifications, key staff expertise, project approach, pricing, and acceptance of EWEB's terms and conditions. Critical dates include a proposal submission deadline of November 21, 2023, at 2:00 PM PT, with proposals to be submitted via commercial carrier. The anticipated contract period will run from approximately December 8, 2023, through December 31, 2024, with an intent to award announcement expected on December 15, 2023, and a final contract award projected for January 6, 2024.

The RFP documents do not specify any specific set-aside designations or restrictions for disadvantaged enterprises. EWEB is managing approximately 600,000 assets and seeking a consulting partner to develop the SAMP, with the scope explicitly noting that the project will not include analysis of technical solutions or software procurement. While no incumbent vendor is mentioned, the RFP indicates EWEB is preparing to transition from legacy mainframe systems to SAP's cloud-based utility Asset Management solution. The RFP requires proposers to provide detailed pricing proposals, including estimated hours, staff positions, hourly rates, and anticipated expenses, but does not disclose a specific budget range or maximum contract value. Proposers should be prepared to provide a comprehensive proposal that demonstrates their ability to guide EWEB through a strategic asset management transformation, with a focus on developing industry best practices, creating actionable documentation, and providing targeted training across different organizational levels.