RFP 23-2006-PSC Addendum #1.pdf

Rev. 4-21-20

November 2, 2023

ADDENDUM #1

Strategic Asset Management Plan Consulting RFP No.: 23‐206‐PSC

This addendum provides clarification to the solicitation document(s) for work only to the extent indicated herein. All other areas not specifically mentioned or affected by this addendum shall remain in full force.

QUESTIONS RECEIVED FROM POTENTIAL PROPOSERS:

1. 1.8 Proposal Submission (page 5) – In an effort to conserve paper, will EWEB consider electronic submittal of the proposal (either via email or the bid portal) instead of submission by mail?

Response: EWEB utilizes OregonBuys, provided by the State of Oregon for publicizing solicitations. Currently, the State has not provided non‐state public agencies access to electronic bidding, therefore, EWEB does not accept electronic bids at this time.

2. 1.8 Proposal Submission (page 5) – If EWEB will not accept an electronic submittal, can you clarify the difference between the one (1) original signed proposal response, including a Cover Letter, any Addenda to be acknowledged and the one (1) original signature hard copy required for submittal?

Response: There is no difference. “…..one (1) original signature hard copy” should have been removed from Section 1.8 of the RFP.

3. 1.5 Signature on Proposal (page 5) – If EWEB will not accept an electronic submittal, can you clarify if a wet signature is required for the two hard copies or if an electronic signature is acceptable?

Response: Electronic signature acceptable as long as it is time and date stamped by the software used to obtain the signature (like DocuSign or Adobe Sign).

Please Note: Additional questions have been received and will be addressed in Addendum #2, to be issued the week of November 13, 2023..

CLOSING DATE AND TIME

All references to the closing date and time are changed to the following:

Proposal Submission no later than: 2:00 p.m. (PT); Tuesday, November 21, 2023

Please Note: See attached Revised Section 1.15 for revised estimated dates.

Rev. 4-21-20

This addendum constitutes a MATERIAL CHANGE to the bid, but does not need to be signed or returned.

Addendum prepared by:

Tracy Davis, Purchasing Analyst Cc: Karen Kelley

End of Addendum

Revised Section 1.15

1.15 SCHEDULE OF EVENTS

The schedule of events set out herein represent Eugene Water & Electric Board’s best estimate of the schedule that will be followed.

Request for Proposal released October 4, 2023

Last Date for EWEB to receive Protests of Requirements, Questions from Proposers

November 16, 2023

Last day EWEB will post Addenda November 17, 2023

Closing date (last day to submit proposals to EWEB) November 21, 2023

Responses evaluated Nov 21 – Dec 4

Interviews/Presentations (if required) TBD

Intent to Award Announcement December 15, 2023

Board Approval January 3, 2024

Contract Award January 6, 2024

ANTICIPATED PROJECT SCHEDULE:

Initial core project team discovery & consultation Q1 2024

Core project team training Q1 2024

Strategic Asset Management Objectives, Policy & Plan Development Q1‐3 2024

Executive Team training Q3 2024

General EWEB employee training Q3‐Q4 2024