Eweb 23-161-g control house & switchgear

The Eugene Water & Electric Board (EWEB) is seeking proposals for RFP #23-161-G to procure a prefabricated control house with integrated medium voltage switchgear for its Danebo substation located in Eugene, Oregon. The procurement requires a manufacturing company to deliver a comprehensive control building measuring 15'6" x 30', fully equipped with station service, substation protection and control panels, and communications equipment. Bidders must demonstrate minimum qualifications, including 10 years of experience designing, manufacturing, and testing prefabricated control buildings and 5 years of experience with medium voltage switchgear design and testing. The evaluation criteria will assess product compliance with EWEB specifications, pricing, proposed contractual changes, and customer references. Key procurement dates include September 26, 2023, as the last day for submitting questions, September 28, 2023, as the final day for posting addenda, and October 4, 2023, at 2:00 pm PST as the proposal submission deadline. EWEB reserves the right to conduct factory visits for the highest-ranked bidders and anticipates a project timeline spanning approximately 14 months, with manufacturer drawings expected in January 2024, factory acceptance testing in August 2024, and final delivery to the project site between September and October 2024.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the procurement documents. The Notice of Intent to Award indicates that Avail Switchgear Systems of Fulton, Missouri, has been identified as the highest-ranked and most responsive proposer, suggesting they are likely to be awarded the contract pending successful negotiations. The bid tabulation sheet reveals multiple bidders submitted proposals, but no incumbent vendor information was provided. While specific budget ranges were not disclosed, the contract involves complex technical equipment including medium voltage breakers, control power transformers, protective relays, and specialized electrical infrastructure for the Danebo substation. EWEB will begin negotiations with Avail Switchgear Systems regarding the statement of work, pricing, and contract terms, with the option to negotiate with the next highest-ranked proposer if an agreement cannot be reached. The contract includes warranty provisions, with minimum warranty periods of 18 months for the control house and 5 years for the switchgear.