Equipment Serving Line WDA

Coweta County School System is conducting an Invitation for Bid (IFB #25-0007) for school nutrition serving line equipment at Winston Dowell Academy, with a bid due date of November 10, 2025, at 2:30 PM. The procurement specifically seeks four primary equipment items: a Utility Counter, Hot Food Counter, Cold Food Counter, and Cashier Stand, all featuring stainless steel tops and laminated wood panels with detailed technical specifications including food shields, tray slides, and specific electrical requirements. The contract term runs from November 25, 2025, to June 26, 2026, with potential extension options including up to three additional months at the same bid pricing and potential renewal for up to four additional one-year terms. Evaluation criteria will focus on meeting specifications, overall solution quality, and the ability to provide the best solution for the school nutrition program. Vendors must comply with federal and state regulations, participate in E-Verify, adhere to anti-collusion provisions, and maintain comprehensive insurance coverage. Pricing will remain firm for 120 days from the contract award date, with potential adjustments based on market conditions verified through USDA Agricultural Marketing Service reports.

The procurement appears open to all qualified vendors, with no specific set-aside designations mentioned in the documentation. Bidders must comply with Buy American provisions, which require domestic product sourcing, and provide documentation of their financial capabilities and past performance. While no incumbent vendors are explicitly listed, the addendum indicates flexibility in equipment brand selection, with Low Temp Industries approved as an alternate brand for serving line equipment. The School Food Authority reserves the right to award to the lowest responsive and responsible bidder, suggesting a competitive procurement process. Though a specific budget range is not disclosed, the detailed equipment specifications and technical requirements indicate a substantial investment in school nutrition infrastructure. Potential vendors should be prepared to demonstrate compliance with comprehensive federal and state regulations, including detailed insurance requirements and ability to meet specific technical specifications for school nutrition serving line equipment.