Enclosed Space Detection System

The Kansas Department of Corrections is seeking competitive proposals for an Enclosed Space Detection System (ESDS) to be deployed at the Lansing Correctional Facility. The procurement involves acquiring a comprehensive system including software, hardware components, sensors, cables, storage devices, and associated training. The ESDS must operate without internet connectivity, function in enclosed building environments with temperature ranges from -40C to +75C, and provide real-time detection results with capabilities including report generation, export functionality, and audit trail tracking. The system must be compatible with Windows 11 or higher, support multi-user access for a minimum of 25 users with tiered administrative controls, and be viewable from a single screen. Vendors must demonstrate a minimum of five years of continuous experience providing comparable equipment and services, and must submit three references from the past five years. The solicitation (Bid Event Number EVT0010586) is open from December 2, 2025, with proposal responses due by January 22, 2026, at 2:00 PM CST. Questions from potential bidders must be submitted by December 16, 2025, and the required delivery date for the ESDS is February 1, 2026.

The procurement includes several set-aside and preference designations, specifically accommodating Disabled Veteran Owned Business and Certified Business preferences, with bidders required to submit supporting documentation for these claims. Vendors must provide completed Tax Clearance Certificates, Boycott of Israel forms, Sexual Harassment acknowledgments, and Immigration Reform and Control forms. The contract will be awarded by the Procurement Negotiation Committee with an initial three-year term and an option to renew for an additional 24-month period. While specific budget ranges are not explicitly detailed, the cost proposal must separately itemize the complete ESDS system purchase price and annual software subscription costs for five years. Pricing must remain firm throughout the contract period, with payment terms set at Net 30 days. The state will not reimburse federal, state, or local taxes, and all deliveries must ship within seven days of order receipt. Successful contractors must also comply with mandatory certifications, including WCAG 2.1 Level AA accessibility compliance by April 24, 2026, if applicable to the deliverables.