EVT0010586_-_Bid_Amendment_2_ACH_Amended.pdf
PDF 167 KB Posted
- Attached to
- Enclosed Space Detection System State and local contract opportunity
- Solicitation number
- EVT0010586
- Issued by
- Lincoln County, Liebenthal City, Kansas
About this file
This is a Bid Amendment 2 document issued by the Kansas Department of Corrections, Office of Procurement and Contracts, for the Enclosed Space Detection System (ESDS) procurement at the Lansing Correctional Facility (Event Number EVT0010586). The amendment, dated January 14, 2026, establishes a new closing date of January 22, 2026, at 2:00 PM CST for proposal submissions. The ESDS procurement seeks a comprehensive system including software, hardware components, sensors, cables, and storage devices, with required training and support. Vendors must demonstrate a minimum of five years of continuous experience providing comparable equipment and services and submit three references from the past five years. The delivery date for the system is February 1, 2026. The contract includes an initial three-year term with an option to renew for an additional 24-month period.
Amendment 2 introduces a mandatory electronic funds transfer (EFT) payment requirement, with the State bearing all associated transfer fees. Vendors must complete the State's DA-130 Authorization for Electronic Deposit of Supplier Payment form through DocuSign within 14 days of contract execution. A hardship exception is available if vendors can demonstrate that electronic payment would create financial or operational hardship, requiring written request and State approval. The cost proposal must separately itemize the complete ESDS system purchase price and annual software subscription costs for five years, with pricing remaining firm throughout the contract period and payment terms set at Net 30 days. The procurement accommodates Disabled Veteran Owned Business and Certified Business preferences, and vendors must submit mandatory certifications including Tax Clearance Certificates, Boycott of Israel forms, Sexual Harassment acknowledgments, and Immigration Reform and Control forms. All deliveries must ship within seven days of order receipt, and WCAG 2.1 Level AA accessibility compliance is required by April 24, 2026, if applicable.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| EVT0010586_-_Bid_Documents.pdf | ||
| EVT0010586_-_Bid_Amendment_3.pdf | ||
| Enclosed_Space_Detection_System.pdf | ||
| EVT0010586_-_Bid_Amendment_1.pdf |
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Text version
Office of Procurement and Contracts 900 SW Jackson St., Room 451 South Topeka, KS 66612
Phone: 785-296-2376 Fax: 785-296-7240 www.admin.ks.gov/offices/procurement-and-contracts Adam Proffitt, Secretary Todd Herman, Director
Laura Kelly, Governor
Amendment Request for Proposal
Date: January 14, 2026
Amendment Number: 2
Event Number: EVT0010586
Closing Date: January 22, 2026, 2:00 PM CST
Procurement Officer: Amber Lemery
Telephone: (785) 296-4323
E-Mail Address: amber.lemery@ks.gov
Agency: Lansing Correctional Facility
Item: Enclosed Space Detection System
Conditions: 1) This bid event is hereby amended to include the ACH requirement beginning on page two (2) of Bid Amendment 2.
A signed copy of this Addendum must be submitted with your bid. If your bid response has been returned, submit this Addendum by the closing date indicated above.
I (We) have read and understand this addendum and agree it is a part of my (our) bid response.
NAME OF COMPANY OR FIRM:
SIGNED BY:
TITLE: DATE:
It shall be the vendor's responsibility to monitor this website on a regular basis for any changes/addenda.
http://admin.ks.gov/offices/procurement-contract mailto:amber.lemery@ks.gov http://admin.ks.gov/offices/procurement-contract
Event ID: EVT0010586
Electronic Payment Requirement with Hardship Exception
All payments due under this Agreement shall be made via electronic funds transfer (EFT) to the account designated by the receiving party. The State shall bear any fees associated with the transfer. Payment shall be deemed complete upon receipt by the receiving party’s financial institution. The receiving party agrees to complete the State’s DA-130, Authorization for Electronic Deposit of Supplier Payment, through a Docusign process within 14 days of the execution of this agreement.
Notwithstanding the foregoing, if the receiving party determines that electronic payment would create a financial or operational hardship, the receiving party may request for the State to make payment by alternative means. Such request must be submitted in writing and approved by the State, which shall not unreasonably withhold consent.
END OF AMENDMENT 2 – EVT0010586
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