EVT0010586_-_Bid_Amendment_3.pdf

This is a bid amendment issued by the Kansas Office of Procurement and Contracts on behalf of the Lansing Correctional Facility extending the deadline for an Enclosed Space Detection System (ESDS) procurement. The amendment extends the proposal closing date from January 22, 2026, to January 27, 2026, at 2:00 PM CST. The RFP requests a comprehensive ESDS including software, hardware components, sensors, cables, and storage devices along with associated training. The system must operate without internet connectivity, function in enclosed building environments with temperature ranges from -40°C to +75°C, provide real-time detection results with report generation and audit trail tracking capabilities, and be compatible with Windows 11 or higher. The ESDS must support multi-user access for a minimum of 25 users with tiered administrative controls and be viewable from a single screen. The required delivery date is February 1, 2026, and vendors must submit a signed copy of this amendment with their bid response. The original solicitation opened December 2, 2025, with bidder questions due by December 16, 2025.

Vendors must demonstrate a minimum of five years of continuous experience providing comparable equipment and services and submit three references from the past five years. The contract includes Disabled Veteran Owned Business and Certified Business preference designations, requiring supporting documentation. Bidders must submit completed Tax Clearance Certificates, Boycott of Israel forms, Sexual Harassment acknowledgments, and Immigration Reform and Control forms. The cost proposal must separately itemize the complete ESDS system purchase price and annual software subscription costs for five years, with pricing remaining firm throughout the contract period. Payment terms are Net 30 days, and the state will not reimburse federal, state, or local taxes. All deliveries must ship within seven days of order receipt. The contract will be awarded by the Procurement Negotiation Committee with an initial three-year term and an option to renew for an additional 24-month period. Successful contractors must comply with WCAG 2.1 Level AA accessibility compliance by April 24, 2026, if applicable to deliverables.