Employee Assistance Program

Laramie County School District Number One in Cheyenne, Wyoming is seeking proposals for a comprehensive Employee Assistance Program (EAP) to serve its 3,047 employees. The district is requesting proposals for a contract period from July 1, 2023 to June 30, 2024, with potential for a two-year renewal. The EAP must provide 24/7 access to services via telephone, mobile app, web portal, and video counseling, addressing issues such as interpersonal problems, stress, family concerns, mental health, financial matters, legal issues, and substance abuse. The program must offer face-to-face counseling, problem-solving strategies, and consultation services to prevent work performance decline. Proposals are due by March 7, 2023 at 11:00 a.m. to the Purchasing Department, with the evaluation process consisting of a written proposal review and potential oral presentation. The Board of Trustees is expected to make a final award decision on April 17, 2023, with vendors required to demonstrate comprehensive service capabilities and proven track record in employee support.

The procurement appears to have no specific set-aside designations or restrictions on respondents. The current incumbent, CuraLinc Healthcare with their SupportLinc EAP, has been providing services at a rate of $1.04 per employee per month, totaling approximately $38,027 annually. Previous utilization reports indicate high engagement, with quarterly utilization rates ranging from 21.79% to 31.51% and annual rates up to 78.57%. The existing technology infrastructure includes digital platforms supporting mobile app downloads, text therapy, and digital cognitive behavioral therapy (dCBT). The contract allows for potential price increases not exceeding 5% per year during the renewal period. The district's current program has demonstrated a return on investment ranging from 1.16 to 3.95 to 1, with estimated total savings between $89,638 and $99,818 across healthcare, human capital, and organizational cost categories.