23RP2017.pdf

This is a Request for Proposal (RFP) issued by Laramie County School District Number One in Cheyenne, Wyoming for an Employee Assistance Program (EAP). The RFP seeks to contract with a vendor to provide comprehensive EAP services for district employees, with a proposed contract period from July 1, 2023 to June 30, 2024. The district currently pays $1.04 per employee per month based on 3,047 employees, with 66 total cases from the current EAP. The services will include support for interpersonal problems, stress, family issues, mental health concerns, financial matters, legal concerns, and drug/alcohol addiction that may impact employees' lives and job performance.

The proposal requires vendors to provide 24/7 access to services via telephone, mobile app, web portal, video counseling, and other communication channels. The district expects the EAP to offer critical services like face-to-face counseling, problem-solving strategies to prevent work performance decline, and consultation with managers about employee personal issues. Proposers must submit their response by March 7, 2023 at 11:00 a.m. to the Purchasing Department, with the option for a potential two-year contract renewal not exceeding 5% price increases per year. The evaluation will be conducted in two parts: a written proposal review and potentially an oral presentation, with the Board of Trustees expected to make a final award decision on April 17, 2023.