Emergency Food & Housing

Fairfax County, Virginia is soliciting sealed proposals through Request for Proposal #2000004209 to establish contract(s) for Emergency Food and Emergency Housing Assistance to support individuals and families within the county. The procurement seeks nonprofit organizations with 501(c)(3) certification to provide two distinct service categories: Emergency Food Assistance and Emergency Housing Assistance across four Human Services Regions. Proposing organizations must demonstrate community need, program approach, anticipated outcomes, and organizational capacity through comprehensive technical narratives addressing racial and social equity frameworks. The evaluation will be conducted by a Selection Advisory Committee using a 100-point scoring system with points allocated as follows: Demonstration of Need (10 points), Approach (30 points), Outcomes (15 points), Organizational Capacity (25 points), and Budget Justification (20 points). Key proposal submission requirements include detailed budget forms, program outcome worksheets, technical narratives, and supporting documentation. The RFP was issued on November 21, 2025, with proposals due by January 20, 2026, at 5:00 PM EST through the Bonfire electronic procurement portal, and an optional pre-proposal conference is scheduled for December 8, 2025, at 1:30 PM EST via Microsoft Teams.

The contract is open to nonprofit organizations, with no specific set-aside designations for disadvantaged enterprises mentioned. Successful applicants must direct a minimum of 60 percent of their budget toward direct services and maintain comprehensive insurance coverage, including Workers' Compensation, Commercial General Liability, Automobile Liability, and Cyber Insurance. The total available funding is projected at $5 million, with approximately $1.25 million (25 percent) allocated for Emergency Food Assistance and $3.75 million (75 percent) for Emergency Housing Assistance, subject to final approval by the Fairfax County Board of Supervisors. The contract period spans two years with potential for three optional one-year renewals, contingent upon performance, continued need, and fund availability. Funding is strategically distributed across four regions: Region One, Region Two, Region Three, and Region Four, with specific allocations ranging from $239 to $410,020 per ZIP code. Organizations may submit proposals for one or both service categories and can collaborate through written agreements to jointly submit proposals, with no limitations on the number of programs a single organization can propose.