TEMA Restroom/Laundry Trailer - UPDATED

The Tennessee Emergency Management Agency (TEMA) is seeking to procure two restroom trailers and two shower/laundry trailers for emergency and disaster response operations in Davidson County, Tennessee. The solicitation, Event 34101-0000013761, requires vendors to provide detailed compliance matrices demonstrating their trailers meet specific technical specifications. The restroom trailers must include comprehensive facilities with multiple stations, fresh water and waste systems, and comply with safety standards. Shower/laundry trailers must feature six shower stations, six sinks, six mirrors, two stackable washer/dryer units, and specific technical requirements including 200-gallon fresh water tanks, 1,000-gallon waste tanks, and dual 15,000 BTU air conditioning units. The procurement process includes a pre-response conference scheduled for November 21, 2025, at 9:30 AM Central Time via Microsoft Teams, with written questions due by December 1, 2025, at 2:00 PM Central. Responses must be submitted through the EDISON procurement system by December 8, 2025, at 2:00 PM Central, with all deliveries to be completed by November 1, 2025.

The contract opportunity does not explicitly indicate specific set-aside designations for disadvantaged enterprises, though respondents must be registered with the State of Tennessee Supplier Portal and comply with nondiscrimination requirements and illegal immigrant prohibition statutes. Vendors must maintain specific insurance coverages, including workers' compensation, commercial general liability, and automobile liability insurance. The maximum contract liability is $210,000 for restroom trailers and $330,000 for shower/laundry trailers, with the state reserving the right to award a single contract to the lowest-cost responsive bidder or separate contracts for each line item. Contractors must be registered with the Tennessee Department of Revenue and provide evidence of compliance with state requirements. The initial contract term is twelve months, with an option to extend an additional 180 days under the same terms and conditions. All prices must be F.O.B. destination and include delivery, and the state is exempt from local, state, and federal excise taxes.