Event_13761_TEMA_Restroom_Trailer_Compliance_Matrix.xlsx

This is a compliance matrix document for Event 34101-137 Restroom Trailer, part of a procurement solicitation issued by the Tennessee Emergency Management Agency (TEMA) for Davidson County, Tennessee. The document establishes technical specifications and compliance requirements across five primary categories: General Requirements, Compliance & Safety, Restroom Stations, Fresh Water & Waste Systems, and Mechanical & Utility Systems. TEMA is procuring two restroom trailers and two shower/laundry trailers for emergency and disaster response operations. Vendors must demonstrate compliance with all specified requirements by completing the matrix, indicating whether their products "Meet" or "Exceed" state standards, with detailed notes or supporting documentation required for any exceeding claims. The pre-response conference is scheduled for November 21, 2025, at 9:30 AM Central Time via Microsoft Teams. Written questions must be submitted by December 1, 2025, at 2:00 PM Central, and responses are due through the EDISON procurement system by December 8, 2025, at 2:00 PM Central. All deliveries must be completed by November 1, 2025. The initial contract term is twelve months with an option to extend an additional 180 days under identical terms and conditions.

Shower/laundry trailers must include six shower stations, six sinks, six mirrors, two stackable washer/dryer units, 200-gallon fresh water tanks, 1,000-gallon waste tanks, and dual 15,000 BTU air conditioning units. Restroom trailers must meet comparable technical standards including compliance with DOT, RVIA, ANSI, and NEC standards. All pricing must be F.O.B. destination and include delivery, with the state exempt from local, state, and federal excise taxes. The maximum contract liability is $210,000 for restroom trailers and $330,000 for shower/laundry trailers. The state reserves the right to award a single contract to the lowest-cost responsive bidder or separate contracts for each line item. Vendors must be registered with the State of Tennessee Supplier Portal and the Tennessee Department of Revenue, maintain required insurance coverages including workers' compensation, commercial general liability, and automobile liability, and comply with state nondiscrimination requirements and illegal immigrant prohibition statutes. No specific set-aside designations for disadvantaged enterprises are indicated in the solicitation materials.