TEMA_Restroom_Laundry_Trailer.pdf
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- Attached to
- TEMA Restroom/Laundry Trailer - UPDATED
- Solicitation number
- Event 34101-13761
- Issued by
- Davidson County, Tennessee
About this file
This is a Request for Bids (RFB) document issued by the Tennessee Emergency Management Agency (TEMA) through the State of Tennessee's Central Procurement Office for the procurement of emergency response equipment. TEMA seeks two restroom trailers and two shower/laundry trailers to support emergency and disaster response operations in Davidson County, Tennessee. The restroom trailers must include comprehensive facilities with multiple stations, fresh water and waste systems, and comply with applicable safety standards. The shower/laundry trailers must feature six shower stations, six sinks, six mirrors, two stackable washer/dryer units, 200-gallon fresh water tanks, 1,000-gallon waste tanks, and dual 15,000 BTU air conditioning units that comply with DOT, RVIA, ANSI, and NEC standards. A pre-response conference is scheduled for November 21, 2025, at 9:30 AM Central Time via Microsoft Teams. Written questions must be submitted by December 1, 2025, at 2:00 PM Central. All bids must be submitted through the EDISON procurement system by December 8, 2025, at 2:00 PM Central, with all deliveries required to be completed by November 1, 2025. The initial contract term is twelve months with an option to extend an additional 180 days under the same terms and conditions.
Pricing must be submitted on an F.O.B. destination basis and include delivery costs, with the state exempt from local, state, and federal excise taxes. The maximum contract liability is $210,000 for restroom trailers and $330,000 for shower/laundry trailers. The state reserves the right to award either a single contract to the lowest-cost responsive bidder or separate contracts for each line item. Vendors must be registered with the Tennessee Department of Revenue for sales and use tax purposes, maintain specific insurance coverages including workers' compensation, commercial general liability, and automobile liability insurance, and comply with nondiscrimination requirements and illegal immigrant prohibition statutes. Respondents must certify compliance with the Iran Divestment Act and confirm they are not debarred, suspended, or excluded from federal or state transactions. No specific set-aside designations for disadvantaged enterprises are indicated in the solicitation. Bidders must provide detailed compliance matrices demonstrating their trailers meet all technical specifications and must identify their service organization representatives responsible for maintaining equipment throughout Tennessee.
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Event Description This event is to bid for a one-year contract for the purchase of two (2) Restroom Trailers and two (2) Shower/Laundry Trailers.
See attached terms for the pre-bid conference information and when questions are due.
Specifications and terms & conditions are attached.
Agency Contact: Sharon Pope, 615-741-9588, sharon.pope@tn.gov
READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments.
If the Review and bid on this event link included in the e-mail notification does not work, please go to https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/supplier-informa tion.html Click on the link that says Bid Opportunities and log in with your vendor ID and password.
NOTE: Need help with EDISON? Call the Edison HELP Desk at 866-376-0104 or 615-741-4357
Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.
Supplier Portal link: https://supplier.edison.tn.gov/ (Maintain supplier information) Central Procurement Office Website: https://www.tn.gov/generalservices/procurement.html
The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently.
General Questions Question UOM Best Worst Response Please enter the number of days, from the bid opening date, after which your bid offer will expire: 0
Required: Yes Mandatory Response:No
Response Comments
Event Details
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013761 Sell RFx 1 Event Round Version 1 1 Event Name TEMA Restroom/Laundry Trailer Start Time Finish Time
11/05/2025 13:00:00 CST 12/08/2025 14:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Question UOM Best Worst Response
Please provide the brand and model names of the goods included in this bid:
Required: Yes Mandatory Response:No
Response Comments
How many days after receipt of purchase order will it take to deliver item(s)? 0
Required: Yes Mandatory Response:No
Response Comments
The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann.
§ 12-12-106." For reference purposes, the list is currently available online at:
https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/library-/public-information-li brary.html
Required: Yes Mandatory Response:No
Response Comments
Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.
Required: Yes Mandatory Response:No
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013761 Sell RFx 2 Event Round Version 1 1 Event Name TEMA Restroom/Laundry Trailer Start Time Finish Time
11/05/2025 13:00:00 CST 12/08/2025 14:00:00 CST
Response Comments
Question UOM Best Worst Response
I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.
IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud. Yes
Required: Yes Mandatory Response:Yes
Response Comments
Please list the following information:
List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website
Required: Yes Mandatory Response:No
Response Comments
Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:
(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;
(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013761 Sell RFx 3 Event Round Version 1 1 Event Name TEMA Restroom/Laundry Trailer Start Time Finish Time
11/05/2025 13:00:00 CST 12/08/2025 14:00:00 CST
(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and
(d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default.
Required:Yes Mandatory Response:No
Response Comments
The respondent shall indicate the standard warranty period.
List the Standard Warranty Period:
Required: Yes Mandatory Response:No
Response Comments
The respondent shall indicate whether or not they plan to sub-contract:
No: The respondent does not anticipate using a sub-contractor at this time and agrees to submit a request to subcontract during the contract period prior to using a subcontractor.
Yes: The bidder shall list the subcontractor(s):
Attach list of additional subcontractors to the bid, including the following for each subcontractor.
List the Sub-Contractor's Name List the Sub-Contractor's Address List the Sub-Contractor's Contact Person List the Sub-Contractor's Phone Number
Required: Yes Mandatory Response:No
Response Comments
Associated Terms:
The Contractor shall not assign this Contract or enter into a subcontract for any of the goods or services provided under this Contract without obtaining the prior written approval of the Central Procurement Office. Notwithstanding any use of approved subcontractors, the Contractor shall be the prime contractor and shall be responsible for all
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013761 Sell RFx 4 Event Round Version 1 1 Event Name TEMA Restroom/Laundry Trailer Start Time Finish Time
11/05/2025 13:00:00 CST 12/08/2025 14:00:00 CST
work provided.
All respondents are required to have an adequate service organization for which the bid is applicable.
Enter the name, address, telephone, mobile phone, fax, email address and area of responsibility for each service representative in the spaces provided below.
(Attach additional documentation to bid comments if necessary.)
Please include the following information for each Service Organization listed:
Service Organization Name Service Organization Address Area(s) in TN that Service Organization will Serve Service Organization Phone Number Service Organization Toll-Free Number Service Organization Mobile Number Service Organization Fax Number Service Organization Email Address Service Organization Website URL
Required: Yes Mandatory Response:No
Response Comments
Attach a copy of your filled out Restroom Compliance Matrix and any documentation that supports this.
Required: No Mandatory Response:No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
Attach a copy of your filled out Shower/Laundry Compliance Matrix and any documentation that supports this.
Required: No Mandatory Response:No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013761 Sell RFx 5 Event Round Version 1 1 Event Name TEMA Restroom/Laundry Trailer Start Time Finish Time
11/05/2025 13:00:00 CST 12/08/2025 14:00:00 CST
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013761 Sell RFx 6 Event Round Version 1 1 Event Name TEMA Restroom/Laundry Trailer Start Time Finish Time
11/05/2025 13:00:00 CST 12/08/2025 14:00:00 CST
Line Details Line: 1 Item ID: Line Qty: 2 UOM: Each Bid Qty: 2 Required: Yes Reserve Price: No
Description: Restroom Trailer
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Line: 2 Item ID: Line Qty: 2 UOM: Each Bid Qty: 2 Required: Yes Reserve Price: No
Description: Shower/Laundry Trailer
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013761 Sell RFx 7 Event Round Version 1 1 Event Name TEMA Restroom/Laundry Trailer Start Time Finish Time
11/05/2025 13:00:00 CST 12/08/2025 14:00:00 CST
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013761 Sell RFx 8 Event Round Version 1 1 Event Name TEMA Restroom/Laundry Trailer Start Time Finish Time
11/05/2025 13:00:00 CST 12/08/2025 14:00:00 CST
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 2 UOM: Each Description: Restroom Trailer
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 2 Due Date: 11/01/2025 Freight Terms:
Ship Via:
Line: 2 Item ID: Line Qty: 2 UOM: Each Description: Shower/Laundry Trailer
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 2 Due Date: 11/01/2025 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013761 Sell RFx 9 Event Round Version 1 1 Event Name TEMA Restroom/Laundry Trailer Start Time Finish Time
11/05/2025 13:00:00 CST 12/08/2025 14:00:00 CST
Appendix B - Terms & Conditions
1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.
2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.
If the information will be submitted in writing please mail to the following address:
Department of Finance and Administration 312 Rosa L. Parks Ave.
21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243
3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.
Last Updated: 08/30/2016
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013761 Sell RFx 10 Event Round Version 1 1 Event Name TEMA Restroom/Laundry Trailer Start Time Finish Time
11/05/2025 13:00:00 CST 12/08/2025 14:00:00 CST
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