Compliance Matrix for TEMA Shower/Laundry Trailer Procurement

This compliance matrix document supports the Tennessee Emergency Management Agency (TEMA) procurement of shower and laundry trailers for emergency disaster response operations in Davidson County, Tennessee. The matrix serves as the evaluation tool for vendors to demonstrate compliance with Event 34101-137 specifications for shower/laundry trailers. Vendors must complete the matrix by indicating whether their products "Meet" or "Exceed" state requirements across five major categories: General Requirements (eight subcategories), Interior Requirements (eight subcategories), Plumbing & Water Systems (five subcategories), Electrical & HVAC (three subcategories), and Compliance & Safety (three subcategories). Where products exceed requirements, vendors must provide detailed notes or attach supporting specifications documentation. The procurement includes a pre-response conference on November 21, 2025, at 9:30 AM Central Time via Microsoft Teams; written questions are due by December 1, 2025, at 2:00 PM Central. Responses must be submitted through the EDISON procurement system by December 8, 2025, at 2:00 PM Central, with all deliveries completed by November 1, 2025. The contract term is twelve months with an option to extend an additional 180 days under the same terms and conditions.

The shower/laundry trailers must include six shower stations, six sinks, six mirrors, two stackable washer/dryer units, 200-gallon fresh water tanks, 1,000-gallon waste tanks, and dual 15,000 BTU air conditioning units, with compliance required to DOT, RVIA, ANSI, and NEC standards. The maximum contract liability is $330,000 for shower/laundry trailers, with all prices F.O.B. destination including delivery. Vendors must be registered with the State of Tennessee Supplier Portal and Tennessee Department of Revenue, maintain required insurance coverages including workers' compensation, commercial general liability, and automobile liability insurance, and comply with nondiscrimination requirements and state illegal immigrant prohibition statutes. The state reserves the right to award a single contract to the lowest-cost responsive bidder or separate contracts for each line item and is exempt from local, state, and federal excise taxes.