Event_13761_TEMA_Shower_Laundry_Trailer_Compliance_Matrix.xlsx

This compliance matrix document pertains to Event 34101-137, a shower/laundry trailer procurement for the Tennessee Emergency Management Agency (TEMA). The solicitation requests vendors to submit detailed compliance documentation demonstrating how their proposed trailers meet or exceed specific state technical requirements across five primary categories: General Requirements, Interior Requirements, Plumbing & Water Systems, Electrical & HVAC, and Compliance & Safety. Vendors must complete the matrix by indicating whether their products "Meet" or "Exceed" each requirement, with mandatory detailed notes or attached specifications required for any claims of exceeding state standards. A pre-response conference is scheduled for November 21, 2025, at 9:30 AM Central Time via Microsoft Teams, with written questions due by December 1, 2025, at 2:00 PM Central. Responses must be submitted through the EDISON procurement system by December 8, 2025, at 2:00 PM Central, with all deliveries required by November 1, 2025. The contract term is twelve months with an optional 180-day extension under identical terms and conditions.

The shower/laundry trailers must include six shower stations, six sinks, six mirrors, two stackable washer/dryer units, 200-gallon fresh water tanks, 1,000-gallon waste tanks, and dual 15,000 BTU air conditioning units, with compliance required to DOT, RVIA, ANSI, and NEC standards. Pricing is F.O.B. destination with delivery included, and the maximum contract liability for shower/laundry trailers is $330,000. Vendors must be registered with the State of Tennessee Supplier Portal and the Tennessee Department of Revenue, maintain required insurance coverage including workers' compensation, commercial general liability, and automobile liability, and comply with nondiscrimination requirements and illegal immigrant prohibition statutes. The state reserves the right to award a single contract to the lowest-cost responsive bidder or separate contracts for each line item and is exempt from local, state, and federal excise taxes.