Elevator/Escalator Preventative Maintenance and Re

The Pennsylvania Department of General Services (DGS), Bureau of Facilities Management (BFM) is seeking a contractor to provide comprehensive preventative and corrective maintenance services for elevators and escalators located in state-managed buildings in Harrisburg, Reading, and Scranton. The procurement involves a three-year contract with potential two additional one-year renewal options, covering equipment in various state office buildings. Mandatory on-site visits are scheduled for the week of July 8-12, 2024, with specific site visits for Harrisburg (July 8-10 and July 12), Scranton State Office Building (July 11), and Reading State Office Building (July 12). Interested offerors must create a user profile in the JAGGAER portal and submit proposals electronically, with all questions due by August 5, 2024, at 2:00 PM ET. The contractor will be responsible for performing monthly preventative maintenance, unscheduled repairs, equipment inspections, safety tests, and maintaining detailed service records. Key requirements include adhering to strict service level agreements with specific response times for emergency and non-emergency repairs, obtaining security badges, and complying with Commonwealth policies and management directives.

The procurement does not explicitly outline specific set-aside designations, but the Commonwealth requires compliance with small diverse business and small business participation guidelines. Contractors must meet nondiscrimination requirements and obtain necessary background clearances for on-site personnel. While no incumbent vendor is mentioned, the contract includes a supplemental fund of $50,000 for services related to upgrades, vandalism, or misuse not otherwise covered. Pricing may include a monthly preventative maintenance fee, hourly rates for unplanned repairs, and a percentage markup on parts. The total evaluated cost will be based on the group total for the initial three-year contract term, with potential price increases up to 3% during each renewal period. Offerors will need to provide detailed personnel listings, experience documentation, and demonstrate capability to service multiple types of vertical transportation equipment across different state facilities.