Elevator Preventative Maintenance and Corrective Maintenance

The West Virginia Department of Health and Human Resources, Office of Shared Administration, on behalf of Welch Community Hospital located in Marshall County, is soliciting quotations for comprehensive elevator preventative maintenance and corrective maintenance services under ARFQ WEH2500000016. The scope of work encompasses semi-monthly preventative maintenance inspections for two elevators located in the A-Wing and D-Wing of the facility, annual inspections and certifications by a certified elevator inspection company, and emergency corrective maintenance services available 24 hours per day, 365 days per year with a required four-hour response time for service calls. Routine maintenance coverage is scheduled from 8:00 a.m. to 5:00 p.m., Monday through Friday, excluding federal and West Virginia State holidays, with pricing stratified by service time periods including normal business hours, after-hours, weekend hours, and holiday hours. All vendors must meet minimum qualifications by completing the Certified Elevator Technician (CET) Educational Certification Program, and the contract will be awarded to the vendor providing the lowest overall annual cost. A mandatory pre-bid meeting is scheduled for April 9, 2025, at 1:00 p.m. at Welch Community Hospital (454 McDowell Street, Welch, WV 24801), with failure to attend resulting in bid rejection; written questions must be submitted by 10:30 a.m. on April 15, 2025, to Theresa Dorsey; and quotations must be received by April 30, 2025, at 1:30 p.m. at the OSA Purchasing Division office in Charleston, West Virginia, with submission via the WVOASIS electronic system encouraged.

This procurement is subject to both state and federal compliance requirements, as the contract is funded in part or in whole by federal funds, necessitating vendor adherence to a Federal Funds Addendum incorporating 14 specific federal compliance provisions including Davis-Bacon wage rates, the Copeland Anti-Kickback Act, Clean Air Act and Federal Water Pollution Control Act standards, debarment and suspension requirements through the System for Award Management, and Buy American provisions for U.S.-produced goods. All vendors must complete a West Virginia Purchasing Affidavit affirming they are not in default on monetary obligations owed to the state or its political subdivisions and must certify compliance with OSA Master Terms and Conditions. No specific incumbent vendor information or current contractor details are identified in the solicitation documents. The estimated annual cost basis for evaluation purposes includes preventative maintenance billed on a monthly rate structure, corrective maintenance estimated at 8 hours during regular business hours, 4 hours after-hours, 4 hours on weekends, and 4 hours on holidays, plus materials and parts estimated at approximately $7,500 annually, with parts billed at cost plus shipping plus a markup not to exceed 10 percent; however, the specific contract award value and contract term length are not disclosed in the available documentation.