Final_ARFQ_0512_WEH2500000016_2_WV_ARFQ_FORM.PDF
PDF 4 MB Posted
- Solicitation number
- ARFQ 0512 WEH2500000016 2
- Issued by
- Marshall County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) Form issued by the State of West Virginia, Department of Health and Human Resources, for elevator preventative and corrective maintenance services at Welch Community Hospital in Welch, West Virginia. The solicitation requests pricing for semi-monthly preventative maintenance on two elevators (A-Wing and D-Wing), annual inspections for both elevators, and hourly rates for corrective maintenance services across multiple time periods. The mandatory pre-bid meeting was scheduled for April 9, 2025, at 1:00 PM, with a questions deadline of April 15, 2025, at 10:30 AM. The solicitation closes on April 30, 2025, at 1:30 PM. The contract is structured as an Agency Master Agreement with a one-year initial term based on the monthly and annual service quantities specified in the line items.
Pricing must be submitted for nine line items: monthly costs for A-Wing and D-Wing preventative maintenance (12 months each), annual inspections for both elevators (one per year each), and hourly rates for corrective maintenance during normal business hours, after-hours, weekend, and holiday periods. Parts for corrective maintenance shall be provided at cost plus a markup not to exceed 10%, with an estimated $7,500 allowance for evaluation purposes. All actual service needs may vary from the estimates provided, and vendors must submit completed pricing on the WV-PRC-ARFQ-002 form. The buyer is Roberta A. Wagner at the Office of Shared Administration Operations/Purchasing in Charleston, West Virginia, reachable at (304) 558-0437 or roberta.a.wagner@wv.gov. This is Solicitation Number ARFQ 0512 WEH2500000016, Version 2, issued April 15, 2025.
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Text version
Date Printed: Apr 15, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Service - Prof
Proc Folder: 1662823 Reason for Modification:
Doc Description: Elevator Preventative Maintenance and Corrective Maintenance Addendum 1 Questions and
Answers Attach Pre Bid sign in sheet
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-04-15 2025-04-30 13:30 ARFQ 0512 WEH2500000016 2
BID RECEIVING LOCATION
BUYER - 304-957-0209
OFFICE OF SHARED ADMINISTRATION
OPERATIONS/PURCHASING
ONE DAVIS SQUARE, FIRST FLOOR RM 111
CHARLESTON WV 25301
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Roberta A Wagner
(304) 558-0437 roberta.a.wagner@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Apr 15, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 A-Wing Elevator preventative maintenance 12.00000 MO
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
4.1.1.1 Monthly cost for semi-monthly preventative maintenance for A-Wing elevator (including all labor costs and any associated travel costs).
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 D-Wing Elevator preventative maintenance 12.00000 MO
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
4.1.1.2 Monthly cost for semi-monthly preventative maintenance for D-Wing elevator (including all labor costs and any associated travel costs).
Date Printed: Apr 15, 2025 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Annual cost for annual inspections for A-wing elevator
1.00000 EA
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
4.1.1.3 Annual cost for annual inspection for A-wing elevator
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Annual cost for annual inspections for D-wing elevator
1.00000 EA
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
4.1.1.4 Annual cost for annual inspection for D-Wing elevator
Date Printed: Apr 15, 2025 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Hourly rates for normal business hours for corrective main.
8.00000 HOUR
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
4.1.2.9.1 Rates for normal business hours for corrective maintenance (repairs)= Estimates are for evaluation purposes only and the actual numbers needed will be provided whether it be more or less.
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Hourly rates for after normal busines hours for corrective
4.00000 HOUR
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
4.1.2.9.2 Rates for after normal business hours for corrective maintenance (repairs) = Estimates are for evaluation purposes only and the actual numbers needed will be provided whether it be more or less.
Date Printed: Apr 15, 2025 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 Hourly rates for weekend hours for corrective maintenance
4.00000 HOUR
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
4.1.2.9.3 Rates for weekend hours for corrective maintenance (repairs) = Estimates are for evaluation purposes only and the actual numbers needed will be provided whether it be more or less.
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 Hourly rates for holiday hours for corrective maintenance
4.00000 HOUR
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
4.1.2.9.4 Rates for holiday hours for corrective maintenance (repairs) = Estimates are for evaluation purposes only and the actual numbers needed will be provided whether it be more or less.
Date Printed: Apr 15, 2025 Page:6 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 9 Parts for elevator corrective maintenance 1.00000 EA
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
4.1.2.10 $7,500 x Parts shall be provided at cost (including shipping cost billed to vendor for parts) + _____% mark-up (Not to exceed 10%) Estimates are for evaluation purposes only and the actual numbers needed will be provided whether it be more or less.
SCHEDULE OF EVENTS
Line Event Event Date 1 Mandatory PreBid Metting 1:00 PM 2025-04-09
2 Questions Deadline 10:30 AM 2025-04-15
Document Phase Document Description Page
WEH2500000016 Final Elevator Preventative Maintenance and Corrective Maintenance
WEH2500000016 Final Elevator Preventative Maintenance http://www.sos.wv.gov/administrative-law/wagerates/Pages/default.aspx
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