Elevator Maintenance and Service - Bid #27-0030

The School Board of Sarasota County, Florida is requesting bids on elevator maintenance and service for hydraulic elevators and lifts across approximately 32 school district sites containing 60 units under ITB Bid #27-0030, with bids due July 15, 2026 at 1:00 p.m. EST and written questions due June 24, 2026. A site visit opportunity was offered June 30, 2026.

Bidders must be licensed by the Florida Bureau of Elevator Safety, hold Certificates of Competency for all technicians, demonstrate a minimum of three years in business performing comparable elevator maintenance services, and provide three commercial references. Personnel accessing school grounds must clear Level 2 fingerprint and criminal records checks under the Jessica Lunsford Act. Vendors must submit two mandatory affidavits certifying they do not use coercion for labor and are not owned or controlled by designated foreign countries of concern (China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria) under Florida Statutes Sections 787.06(13) and 287.138.

The scope encompasses preventative monthly maintenance, standard and emergency maintenance, standard inspections, and state-required third-party inspections under Florida Department of Business & Professional Regulation Chapter 399. All labor, supervision, materials, equipment, tools, trip charges, mileage, and travel costs must be included in firm fixed pricing for one year. Parts and materials are billed at wholesale cost plus a maximum 10% markup; subcontracted services at net cost plus 10% markup (zero markup during declared disasters). Standard work hours (Monday–Friday, 7:00 a.m.–5:00 p.m.) are billed at specified hourly rates; non-standard hours at overtime rates. Contractors must carry comprehensive general liability insurance with minimum $1 million per occurrence, workers' compensation, and commercial automobile liability, naming the School Board as additional insured.

The contract is firm fixed price for one year from award with options for two additional one-year renewal periods by mutual agreement. Previous incumbents Oracle Elevator Holdco, Inc. and Right Way Elevator held the prior contract (Bid #24-0030) with a total value not to exceed $750,000. The School Board reserves the right to award to the lowest responsive and responsible bidder, consider multiple vendor awards, or purchase through alternative public entity contracts if economically advantageous. Recommended awards will be posted August 11, 2026, with Board action scheduled August 18, 2026 at 10:00 a.m. EST in Sarasota.