Electric Actuators

The City of Phoenix Water Services Department is soliciting sealed bids for electric actuators, parts, valves, gearboxes, accessories, and related software under Invitation for Bid (IFB-26-0274 for a five-year contract commencing May 1, 2026, through February 28, 2031. The procurement seeks products from approved manufacturers including Asahi/America, Auma, Badger Meter, Beck, Emerson (Bettis and EIM brands), Flowserve (Limitorque brand), Rexa, and US Koei Technologies to support predictive, preventive, and remedial maintenance of water and wastewater flow control systems across multiple City facilities throughout the Phoenix metropolitan area. Bidders must be authorized distributors for offered manufacturers with a minimum of five years of operational history providing similar goods and must submit pricing as a percentage discount from each manufacturer's published list price applicable to the manufacturer's entire catalog. Labor services are also required, including standard field commissioning (6:00 a.m. to 5:00 p.m. Monday-Friday), premium hours (5:01 p.m. to 5:59 a.m. and weekends), and emergency/holiday response hours; all prices are firm and fixed for the initial one-year period with potential annual increases upon 60 days' written notice and supporting documentation. Equipment must comply with AWWA C542, NSF/ANSI standards, IEEE 841, NEMA standards, and other applicable industry standards, with deliveries required between 8:00 a.m. and 2:00 p.m., Monday through Friday, excluding City holidays. A pre-offer conference is scheduled for March 19, 2026, at 10:00 a.m. via WebEx, written inquiries are due by March 25, 2026, at 2:00 p.m., and sealed offers must be submitted electronically through the City's Procurement Portal by April 2, 2026, at 2:00 p.m.; award will be made to the lowest responsive and responsible offeror whose offer conforms to all material requirements.

Contractors must comply with comprehensive nondiscrimination and civil rights requirements derived from Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, and the Age Discrimination Act of 1975, as well as FAA grant assurances applicable to City of Phoenix Aviation Department operations at Phoenix Sky Harbor International Airport, Phoenix Deer Valley Airport, and Phoenix Goodyear Airport. Disadvantaged Business Enterprise (DBE) requirements apply under 49 C.F.R. Part 26, with contractors required to make prompt payment to subcontractors within seven days of receipt of payment and return retainage within seven days of work completion. Contractors must also comply with the Immigration Reform and Control Act, Arizona employment eligibility verification under A.R.S. § 23-214(A), City of Phoenix Equal Employment Opportunity provisions under Phoenix City Code Chapter 18, Article V, and heat safety and mitigation requirements under Phoenix City Code Section 18-411 for outdoor work. Insurance requirements include Commercial General Liability coverage with $2,000,000 general aggregate limits, $1,000,000 automobile liability coverage, and statutory workers' compensation with waiver of subrogation. The solicitation documents indicate integration with the City's SAP-based procurement system and Procurement Portal, and bidders receiving sensitive security information related to Airport operations must execute a Sensitive Security Information Acknowledgement Form. No specific award value or budget range is disclosed in the available solicitation documents.