Acceptance_of_Offer_Form_2026.pdf
PDF 149 KB Posted
- Attached to
- Electric Actuators
- Solicitation number
- IFB-26-0274
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This Acceptance of Offer Form is executed by the City of Phoenix, a municipal corporation in Arizona, to formalize the acceptance of a contractor's bid for materials or services. The document serves as the binding agreement establishing the contractual relationship between the City and the Contractor for the electric actuators, parts, valves, gearboxes, accessories, and related software solicitation (IFB-26-0274). The contract will commence on or about May 1, 2026, and extend through February 28, 2031, representing a five-year term. A pre-offer conference was scheduled for March 19, 2026, at 10:00 a.m. via WebEx, with written inquiries due by March 25, 2026, at 2:00 p.m., and sealed offers required to be submitted electronically through the City's Procurement Portal by April 2, 2026, at 2:00 p.m. Award will be made to the lowest responsive and responsible offeror whose offer conforms to all material requirements.
The pricing structure requires bidders to submit pricing as a percentage discount from each manufacturer's published list price applicable to the manufacturer's entire catalog, with all prices firm and fixed for the initial one-year period and potential annual increases upon 60 days' written notice and supporting documentation. Bidders must be authorized distributors for approved manufacturers including Asahi/America, Auma, Badger Meter, Beck, Emerson, Flowserve, Rexa, and US Koei Technologies, with a minimum of five years of operational history providing similar goods. Labor services pricing is required for standard field commissioning (6:00 a.m. to 5:00 p.m. Monday-Friday), premium hours (5:01 p.m. to 5:59 a.m. and weekends), and emergency/holiday response hours. Insurance requirements include Commercial General Liability coverage with $2,000,000 general aggregate limits, $1,000,000 automobile liability coverage, and statutory workers' compensation with waiver of subrogation. Contractors must comply with Disadvantaged Business Enterprise (DBE) requirements under 49 C.F.R. Part 26, including prompt payment to subcontractors within seven days of receipt of payment and return of retainage within seven days of work completion. The City has approved this form as to legal sufficiency effective January 19, 2017, and no specific award value or budget range is disclosed in the available solicitation documents.
View the file
Other files
Show all 11
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
ACCEPTANCE OF OFFER
The Offer is hereby accepted.
The Contractor is now bound to sell the material(s) or service(s) listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc.
and the Contractor’s Offer as accepted by the City.
This contract shall henceforth be referred to as Contract No. ____________. The Contractor has been cautioned not to commence any billable work or provide any material or service under this contract until Contractor receives purchase order, or contract documentation.
CITY OF PHOENIX
A Municipal Corporation
Ed Zuercher, City Manager
Director or delegate:
Title:
Department:
Attest:
__________________________________ this _____day of ________________2026
City Clerk
Approved as to form this 19th day of January 2017. This document has been approved as to form by the City Attorney and is on file with the City Clerk. It need not be submitted to the City
Attorney for approval unless the form document is altered.
| Acceptance Director Name: |
| Acceptance Title: |
| Acceptance Department: |
File details come from the government source that posted it. Updated .