Addendum_Form.docx

This addendum document modifies the solicitation issued by the City of Phoenix Water Services Department for electric actuators, parts, valves, gearboxes, accessories, and related software under Invitation for Bid IFB-26-0274. The addendum extends the sealed offer due date to October 18, 2022, at 2:00 p.m. The solicitation originally scheduled a pre-offer conference for March 19, 2026, at 10:00 a.m. via WebEx, with written inquiries due by March 25, 2026, at 2:00 p.m., and sealed offers due by April 2, 2026, at 2:00 p.m. The contract is for a five-year term commencing May 1, 2026, through February 28, 2031. The document includes provisions for vendor inquiries and corresponding city responses, though the specific questions and answers are not populated in this template. Offerors must acknowledge receipt and acceptance of this addendum through the City's Procurement Portal.

Bidders must be authorized distributors for approved manufacturers (Asahi/America, Auma, Badger Meter, Beck, Emerson, Flowserve, Rexa, and US Koei Technologies) with a minimum of five years of operational history providing similar goods. Pricing shall be submitted as a percentage discount from each manufacturer's published list price applicable to the manufacturer's entire catalog. Labor services include standard field commissioning (6:00 a.m. to 5:00 p.m. Monday-Friday), premium hours, and emergency/holiday response hours, with prices firm and fixed for the initial one-year period and subject to potential annual increases with 60 days' written notice and supporting documentation. Award will be made to the lowest responsive and responsible offeror whose offer conforms to all material requirements. Comprehensive nondiscrimination, civil rights, DBE, employment eligibility verification, and insurance requirements apply, including $2,000,000 commercial general liability coverage and $1,000,000 automobile liability coverage. No specific award value or budget range is disclosed in the available solicitation documents.