Sensitive_Security_Information_Acknowledgement_Form.docx

This is a Sensitive Security Information Acknowledgement Form issued by the City of Phoenix Aviation Department for use in conjunction with a state and local contract opportunity. The form pertains to a five-year electric actuators contract commencing on or about May 1, 2026, and requires authorized representatives from bidding companies to acknowledge receipt of documents containing Sensitive Security Information controlled under 49 C.F.R. Parts 15 and 1520. Signatories must certify that they understand the restricted disclosure requirements and agree to destroy the specified documents upon the earlier of contract completion or the contract end date. The form serves as a compliance mechanism to ensure that only individuals with a documented "need to know" access security-sensitive materials related to the City of Phoenix Aviation Department procurement.

The acknowledgement form establishes legal obligations under federal aviation security regulations and reinforces that unauthorized release of the controlled information may result in civil penalties or other enforcement actions. Signatory information must include the company name, authorized representative's printed name, signature, title, phone number, and complete address. For U.S. government agencies involved in the procurement process, public disclosure of the sensitive documents is governed by the Freedom of Information Act (5 U.S.C. 552) and federal aviation security regulations. This form is a standard requirement for all parties receiving detailed technical specifications, security protocols, or other sensitive materials related to the City's Aviation Department operations and must be completed prior to accessing or reviewing restricted procurement documentation.