East Hawaii Hilo District Office Improvements

The Department of Hawaiian Home Lands (DHHL) is soliciting competitive sealed bids through Invitation for Bids (IFB) No. IFB-26-HHL-009 for comprehensive renovation and improvement work at the East Hawaii Hilo District Office located at 162 Baker Avenue, Hilo, Hawaii 96720, serving Hawaii County. The project encompasses furnishing all supervision, labor, materials, equipment, and related items necessary to complete extensive improvements across three primary areas: civil and site work (water line replacement, backflow preventor installation, water sub-meter installation, sewer line evaluation with CCTV inspection, parking lot resurfacing with ADA-compliant stalls, and dry well construction for gutter downspout drainage); DHHL building improvements (partition and column removal, LED lighting installation, kitchen cabinet and appliance upgrades, restroom ADA compliance, roof leak repairs, interior and exterior painting, window guard installation, A/C unit covers, fence and gate height increases to six feet, antenna relocation, and cell phone amplifier installation); and OHA building improvements (carpet replacement with VCT flooring, plumbing fixture replacement, HVAC system replacement, hot water heater installation, and exterior door replacement). Bidders must qualify as contractors licensed by the State of Hawaii, demonstrate experience completing public works projects of $25,000 or more, provide a notarized Standard Qualification Questionnaire (SPO Form-21), possess all required specialty licenses, and comply with Hawaii Revised Statutes Chapter 84. A mandatory pre-bid conference is scheduled for 9:00 a.m. HST on May 19, 2026, at the project site; written questions must be submitted by 4:00 p.m. HST on May 22, 2026, with responses provided by May 28, 2026. Prospective bidders must submit a Notice of Intention to Bid and the Standard Qualification Questionnaire by June 1, 2026, at 2:00 p.m. HST and 3:30 p.m. HST respectively, with electronic bid submissions due through the HIePRO system by 2:00 p.m. HST on June 12, 2026. Contract award will be made within 120 consecutive calendar days following bid opening to the lowest responsible and responsive bidder, with a contract time of 270 consecutive calendar days from the Notice to Proceed and liquidated damages of $1,000 per calendar day for failure to complete work on time.

The project qualifies for Hawaii Apprenticeship Preference, providing a five percent (5%) bid adjustment for bidders party to registered apprenticeship agreements, though bidders must still perform at least 20 percent of the work with their own workforce. All joint contractors and subcontractors must be listed in the bid with valid contractor's license numbers, except subcontractors performing 1% or less of the total bid amount. Bidders must comply with prevailing wage requirements established by the State of Hawaii Department of Labor and Industrial Relations Wage Rate Schedule Bulletin No. 510 and employ Hawaii residents for at least 80 percent of the workforce. Bid security equal to at least five percent (5%) of the total lump-sum bid, with a maximum instrument value of $100,000 per document, is required in the form of a surety bond, legal tender, or certified funds; performance and payment bonds equal to 100% of the contract price are mandatory for contracts valued at $50,000 or higher. Contractors must obtain separate insurance coverage including general liability of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability of $1,000,000, and workers' compensation at statutory limits. The estimated project value is $250,000 or more, with the bid structured as 34 line items including a $100,000 allowance for items determined during construction. The project is funded through the Hawaiian Homes Trust Fund and/or federal sources, with funding availability contingent upon approval by the Director of Finance.