E-Rate Cisco Switches for West Campus

The City of Pembroke Pines is soliciting bids through Invitation for Bid #ED-26-01 for Cisco infrastructure hardware required for a planned network equipment upgrade at the City's West Campus. The procurement encompasses 73 line items organized into five categories, including Cisco Catalyst 9200 and 9200L network switches in various configurations with single and dual power supply units, associated hardware components, licenses, and Catalyst 9164I wireless access points, with unit quantities ranging from 6 to 85 items per line. The estimated project cost is $361,980.38, and deliverables are limited to hardware only with no installation, configuration, or maintenance services included. The project is funded through the Federal Communications Commission's E-Rate program, which provides discounts of 20 to 90 percent based on school poverty levels; service providers must maintain an active USAC SPIN (Service Provider Identification Number) and comply with the Service Provider Invoice (SPI) invoicing method. Questions regarding the solicitation are due by February 9, 2026 at 6:00 p.m., with final answers issued by February 12, 2026; bids must be submitted by February 24, 2026 at 2:00 p.m., with bid opening scheduled for 2:30 p.m. that same day and virtual attendance available via Cisco Webex. Products are required to be delivered within 30 calendar days of purchase order issuance, and the City Commission is scheduled to recommend award on March 18, 2026, with Notice to Proceed issued March 23, 2026.

All vendors must register with E-Verify and comply with federal compliance requirements including SAM.gov registration with a Unique Entity ID. Vendors are required to maintain appropriate insurance coverage including general liability insurance with a $2,000,000 aggregate limit, workers' compensation coverage, auto liability insurance, and cyber liability insurance with a $1,000,000 limit. Vendors must submit various certifications including sworn statements on public entity crimes, drug-free workplace certification, and non-collusive affidavits; however, no proposal security, payment bonds, or performance bonds are required for this procurement. The solicitation documents include HUD Section 3 Implementation Plan requirements applicable to contracts valued over $200,000, mandating that contractors achieve minimum numeric goals of 25 percent of total project hours worked by Section 3 workers and 5 percent by Targeted Section 3 workers, though compliance thresholds and reporting requirements should be verified given this procurement's equipment-focused nature. The City is not obligated to contract for any specific quantity of goods subsequent to award and reserves the right to issue separate purchase orders, blanket purchase orders, or partial quantities as needed. All proposals become property of the City and are subject to Florida public records law.