E-Rate_Cisco_Switches_for_West_Campus.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/pembrokepines

E-RATE CISCO SWITCHES FOR

WEST CAMPUS

INVITATION FOR BID # ED-26-01

Issuance of Solicitation: Wednesday, January 21, 2026

Questions Due Date: Monday, February 9, 2026

Bid Submission Deadline: Tuesday, February 24, 2026

THE CITY OF PEMBROKE PINES

PROCUREMENT DEPARTMENT

8300 SOUTH PALM DRIVE

PEMBROKE PINES, FLORIDA 33025

(954) 518-9020

Table of Contents

1. NOTICE

2. GENERAL PROJECT INFORMATION & TIMELINE

3. PURPOSE AND BACKGROUND

4. SCOPE OF WORK

5. PRICE PROPOSAL / BID TABLE

6. SUBMITTAL DOCUMENTS

7. EVALUATION OF PROPOSALS & PROCESS SELECTION

8. INSURANCE REQUIREMENTS

9. GENERAL TERMS AND CONDITIONS

10. LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS

Attachments:

A - Sample Insurance Certificate

IFB # ED-26-01 SECTION 1 - NOTICE Page 3

City of Pembroke Pines

SECTION 1 - NOTICE

Notice is hereby given that the City Commission of the City of Pembroke Pines is seeking sealed proposals for:

IFB # ED-26-01

E-Rate Cisco Switches for West Campus

Solicitations may be found on the City of Pembroke Pines website under the Procurement

Department at http://www.ppines.com/index.aspx?NID=667, and may be downloaded directly from the OpenGov platform at https://procurement.opengov.com/portal/pembrokepines.

For Technical Support, proposers can reach the OpenGov Service Desk between 7:00 am to 10:00 pm from Monday through Friday via the following methods:

o Chat (preferred method): Click the button in the lower right-hand corner of the portal.

o E-mail: procurement-support@opengov.com o Phone: 1 (650) 336-7167

If additional help is needed with downloading the solicitation package please contact the

Procurement Department at (954) 518-9020 or by email at purchasing@ppines.com. The

Procurement Department hours are between 7:00 am to 6:00 pm on Monday through Thursday and is located at 8300 South Palm Drive, Pembroke Pines, FL 33025.

Bidders shall submit all questions regarding this bid via the City's e-Procurement Portal, located at https://procurement.opengov.com/portal/pembrokepines. Please note the deadline for submitting questions. All answers will be posted on the City's e-Procurement Portal. Bidders may also click

“Follow” on this bid to receive an email notification when answers are posted. It is the bidder's responsibility to check the portal for updates. Only written responses issued through the OpenGov platform will be considered official for interpretations or clarifications.

Proposals will be accepted until 2:00 pm on Tuesday, February 24, 2026, electronically at https://procurement.opengov.com/portal/pembrokepines/projects/228149.

Bid Opening: The sealed electronic proposals will be publicly opened at 2:30 pm, on the bid due date, by the City Clerk’s Office, in the City Clerk’s Office Conference Room located on the 4th

Floor in the Charles F. Dodge City Center/City Hall Administration Building, located at 601 City

Center Way, Pembroke Pines, Florida, 33025.

Virtual Bid Opening: In light of public health concerns and to ensure accessibility for all, the City encourages interested parties and the public to participate virtually via live streaming instead of attending the meeting in person. As a result, meetings may be a combination of in-person and virtual, all as provided by law. To virtually attend the bid opening, please use the Cisco Webex

Meetings platform.

Virtual Meeting Details:

http://www.ppines.com/index.aspx?NID=667 https://procurement.opengov.com/portal/pembrokepines mailto:procurement-support@opengov.com mailto:purchasing@ppines.com https://procurement.opengov.com/portal/pembrokepines/projects/228149

IFB # ED-26-01 SECTION 1 - NOTICE Page 4 o WebEx Meeting Link: https://ppines.webex.com/meet/purchasing o Cisco Webex Meeting Number: 717 019 586 o Join by Phone Number: +1-408-418-9388

The public may download the Cisco Webex Meetings app from https://www.webex.com/downloads.html/.

To ensure an efficient meeting process, participants are requested to mute their audio and camera during the meeting. While the public is welcome to attend the virtual bid opening, please note that active participation and commenting will not be allowed during the proceedings.

For further information about the bid opening or assistance in accessing the virtual meeting, please contact:

Daniel Deleon or other Procurement Staff in the Procurement Department

City of Pembroke Pines

8300 South Palm Drive, Pembroke Pines, FL 33025

(954) 518-9061 Ext: 59021 or 954-518-9020 purchasing@ppines.com https://ppines.webex.com/meet/purchasing https://www.webex.com/downloads.html/ mailto:purchasing@ppines.com

IFB # ED-26-01 SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE Page 5

SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE

2.1 Project Timeline

Products shall be delivered within 30 calendar days of the City's issuance of a Purchase Order.

2.2 Tentative Schedule of Events

Issuance of Solicitation (Posting Date): January 21, 2026

Question Due Date: February 9, 2026, 6:00pm

Issuance of Final Answers to Questions: February 12, 2026

Bid Submission Deadline: February 24, 2026, 2:00pm

Bid Opening: Will be held at 2:30 pm on the day of bid submissions are due.

Evaluations by Staff: To Be Determined (TBD)

Recommendation of Contractor to City

Commission for Award:

March 18, 2026

Issuance of Notice to Proceed (NTP): March 23, 2026

2.3 Pre-Bid Meeting

This project will not have a pre-bid meeting.

2.4 Estimated Project Cost

$361,980.38

2.5 Grant/Federal Funding

Yes, the City plans to utilize the following grant(s)/federal fund(s) for this project:

Federal Communications Commission’s (FCC) E-Rate program to receive funding from the

Universal Service Fund. The E-Rate program provides discounts for telecommunications, Internet access, telecom devices, and internal connections to eligible schools and libraries. After the bid goes through a competitive bidding process that complies with FCC rules and state and local procurement requirements, the Universal Service Administrative Company (USAC) issues funding commitments to eligible applicants. Discounts range from 20 to 90 percent and are based on the poverty level of the schools.

2.6 Proposal Security/Bid Bond

IFB # ED-26-01 SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE Page 6

A Proposal Security shall not be required for this project.

2.7 Payment and Performance Bonds

Payment and Performance Bonds shall not be required for this project.

IFB # ED-26-01 SECTION 3 - PURPOSE AND BACKGROUND Page 7

SECTION 3 - PURPOSE AND BACKGROUND

3.1 Purpose

The City of Pembroke Pines is seeking bids from qualified firms, hereinafter referred to as the

Contractor, to provide the requested Cisco infrastructure hardware needed for a planned network equipment upgrade, in accordance with the terms, conditions, and specifications contained in this solicitation.

3.2 Background

Pembroke Pines, Florida, ranked as the eleventh largest city among the state's four hundred plus municipalities and the second largest in Broward County, maintains a welcoming small-town ambiance that resonates with its residents. Located conveniently in southwest Broward County, the city provides seamless access to major highways, employment centers, entertainment venues, parks, golf courses, and a diverse array of dining and shopping options.

With a population of approximately 170,000 residents spread across 32.68 square miles, Pembroke

Pines is renowned as one of the best cities to live in America. The city boasts 28 superior parks, lush landscaping, and a distinctive South Florida charm that contributes to its natural beauty. Notably recognized as 2024's Best Place to Raise a Family in Florida, and 2024's Best City of Hispanic

Entrepreneurs by WalletHub, Pembroke Pines also earned a place as the on Money Magazine's esteemed Best Places to Live list in 2014, as the sole Florida representative, ranking in at #32 in the nation.

Incorporated in 1960, Pembroke Pines is celebrated as a safe and desirable community, having received accolades such as the All-America City designation. The city's commitment to arts and culture, exceptional schools, diverse population, numerous parks, and forward-thinking approach in an ever-evolving world make it a standout destination.

Pembroke Pines is also the home to the largest municipal-run charter school system in the nation, serving over 6,000 students across five separate campuses. The City’s award-winning charter school system is located in the Broward County School District, which is the sixth largest school district in the nation.

IFB # ED-26-01 SECTION 4 - SCOPE OF WORK Page 8

SECTION 4 - SCOPE OF WORK

4.1 Required Documentation

• Vendors must have an active USAC SPIN (Service Provider Identification Number) in order to be eligible for consideration.

4.2 Definitions

Definitions for this Section:

• "Applicant" means the entity applying to the E-Rate program. For the purposes of this solicitation, "applicant" refers to The City.

• "Service Provider" means the entity responsible for producing the hardware requested by The

City. For the purposes of this solicitation, "service provider" refers to the vendors submitting bids.

4.3 Invoicing Method

Service providers file the FCC Form 474 or Service Provider Invoice (SPI) Form after billing the applicant for the non-discounted amount (the non-discounted amount is the applicant's financial responsibility). Service providers are reimbursed by USAC for the discounted amount. Under the

SPI method:

• Applicants are billed by the service provider for the cost of the non-discounted portion of the eligible equipment and services listed on the SPI form. Applicants do not pay the service provider for the discounted portion invoiced to USAC.

• After the provider has billed the applicant, the provider submits an SPI form for the discounted amount.

• USAC reviews the invoice and pays the service prover if payment is approved.

By submitting a bid vendor agrees to accept this invoicing form of payment.

4.4 Hardware Requested

• The City is requesting pricing for several possible network configurations and will evaluate which hardware combination is in the City's best interest.

• Please be advised that the City is requesting pricing for both the Cisco C9200 and Cisco

C9200-L switch options. A decision on which option to select will be made after reviewing the pricing obtained through the bid process.

• Per Section 9.9, The City is not obligated to contract for a given amount of commodities/services subsequent to the award of this solicitation. The City reserves the right

IFB # ED-26-01 SECTION 4 - SCOPE OF WORK Page 9 to issue separate purchase orders as needed, issue a blanket purchase order, and release partial quantities, or any combination of the preceding as deemed necessary by the City.

• The City is requesting pricing for the hardware in the table below. Proposals should be for hardware only. No services (e.g., installation, configuration, or maintenance) should be included in the price proposed.

Item # Part Number Description Qty

C9200-48P-EDU (Single Power Supply Unit)

1 C9200-48P-EDU Catalyst 9200 48-port PoE+ only, K12 or equivalent

2 CON-SNT-

C9248PED

SNTC-8X5XNBD Catalyst

9200 48-port PoE+ only, K12 or equivalent

3 C9200-DNA-A-48 C9200 Cisco DNA

Advantage, 48-Port Term

Licenses or equivalent

4 C9200-DNA-A-48-

3Y

C9200 Cisco DNA

Advantage, 48-Port, 3 Year

Term License or equivalent

5 PWR-C5-BLANK Config 5 Power Supply Blank or equivalent

6 C9200-NW-A-48 C9200 Network Advantage, 48-port license or equivalent

7 CAB-TA-NA North America AC Type A

Power Cable or equivalent

8 C9K-ACC-RBFT RUBBER FEET FOR

TABLE TOP SETUP 9200

and 93xx or equivalent

IFB # ED-26-01 SECTION 4 - SCOPE OF WORK Page 10

9 C9K-ACC-SCR-4 12-24 and 10-32 SCREWS

FOR RACK

INSTALLATION, QTY 4 or equivalent

10 CAB-GUIDE-1RU 1RU CABLE

MANAGEMENT GUIDES

9200 and 9300 or equivalent

11 NETWORK-PNP-

LIC

Network Plug-n-Play Connect for zero-touch device deployment or equivalent

12 C9200-STACK-KIT Cisco Catalyst 9200 Stack

Module or equivalent

13 STACK-T4-50CM 50CM Type 4 Stacking Cable or equivalent

14 C9200-STACK Catalyst 9200 Stack Module or equivalent

15 C9200-NM-NONE No Network Module Selected or equivalent

C9200-48P-EDU (Dual Power Supply Unit)

16 C9200-48P-EDU Catalyst 9200 48-port PoE+ only, K12 or equivalent

17 CON-SNT-

C9248PED

SNTC-8X5XNBD Catalyst

9200 48-port PoE+ only, K12 or equivalent

18 C9200-DNA-A-48 C9200 Cisco DNA

Advantage, 48-Port Term

Licenses or equivalent

IFB # ED-26-01 SECTION 4 - SCOPE OF WORK Page 11

19 C9200-DNA-A-48-

3Y

C9200 Cisco DNA

Advantage, 48-Port, 3 Year

Term License or equivalent

20 C9200-NW-A-48 C9200 Network Advantage, 48-port license or equivalent

21 CAB-TA-NA North America AC Type A

Power Cable or equivalent

22 C9K-ACC-RBFT RUBBER FEET FOR

TABLE TOP SETUP 9200

and 93xx or equivalent

23 C9K-ACC-SCR-4 12-24 and 10-32 SCREWS

FOR RACK

INSTALLATION, QTY 4 or equivalent

24 CAB-GUIDE-1RU 1RU CABLE

MANAGEMENT GUIDES

9200 and 9300 or equivalent

25 NETWORK-PNP-

LIC

Network Plug-n-Play Connect for zero-touch device deployment or equivalent

26 C9200-STACK-KIT Cisco Catalyst 9200 Stack

Module or equivalent

27 STACK-T4-50CM 50CM Type 4 Stacking Cable or equivalent

28 C9200-STACK Catalyst 9200 Stack Module or equivalent

29 C9200-NM-NONE No Network Module Selected or equivalent

IFB # ED-26-01 SECTION 4 - SCOPE OF WORK Page 12

30 PWR-C6-1KWAC/2 1KW AC Config 6 Power

Supply - Secondary Power

Supply or equivalent

C9200L-48P-4X-EDU (Single Power Supply Unit)

31 C9200L-48P-4X-

EDU

Catalyst 9200L 48-port PoE+ only, 4x10G uplinks, K12 or equivalent

32 CON-SNT-

C92L48PX

SNTC-8X5XNBD Catalyst

9200L 48-port PoE+ only, 4x10G - or equivalent

33 C9200L-DNA-A-48 C9200L Cisco DNA

Advantage, 48-port Term license or equivalent

34 C9200L-DNA-A-48-

3Y

C9200L Cisco DNA

Advantage, 48-port, 3 Year

Term license or equivalent

35 C9200L-NW-A-48 C9200L Network Advantage, 48-port license or equivalent

36 CAB-TA-NA North America AC Type A

Power Cable or equivalent

37 PWR-C5-BLANK Config 5 Power Supply Blank or equivalent

38 C9K-ACC-RBFT RUBBER FEET FOR

TABLE TOP SETUP 9200

and 93xx or equivalent

39 C9K-ACC-SCR-4 12-24 and 10-32 SCREWS

FOR RACK

INSTALLATION, QTY 4 or equivalent

IFB # ED-26-01 SECTION 4 - SCOPE OF WORK Page 13

40 CAB-GUIDE-1RU 1RU CABLE

MANAGEMENT GUIDES

9200 and 9300 or equivalent

41 C9200L-STACK-KIT Cisco Catalyst 9200L Stack

Module or equivalent

42 C9200-STACK Catalyst 9200 Stack Module or equivalent

43 STACK-T4-50CM 50CM Type 4 Stacking Cable or equivalent

44 NETWORK-PNP-

NONE

Network Plug-n-Play Opt Out

SKU or equivalent

C9200L-48P-4X-EDU (Dual Power Supply Unit)

45 C9200L-48P-4X-

EDU

Catalyst 9200L 48-port PoE+ only, 4x10G uplinks, K12 or equivalent

46 CON-SNT-

C92L48PX

SNTC-8X5XNBD Catalyst

9200L 48-port PoE+ only, 4x10G - or equivalent

47 C9200L-DNA-A-48 C9200L Cisco DNA

Advantage, 48-port Term license or equivalent

48 C9200L-DNA-A-48-

3Y

C9200L Cisco DNA

Advantage, 48-port, 3 Year

Term license or equivalent

49 C9200L-NW-A-48 C9200L Network Advantage, 48-port license or equivalent

50 CAB-TA-NA North America AC Type A

Power Cable or equivalent

IFB # ED-26-01 SECTION 4 - SCOPE OF WORK Page 14

51 C9K-ACC-RBFT RUBBER FEET FOR

TABLE TOP SETUP 9200

and 93xx or equivalent

52 C9K-ACC-SCR-4 12-24 and 10-32 SCREWS

FOR RACK

INSTALLATION, QTY 4 or equivalent

53 CAB-GUIDE-1RU 1RU CABLE

MANAGEMENT GUIDES

9200 and 9300 or equivalent

54 C9200L-STACK-KIT Cisco Catalyst 9200L Stack

Module or equivalent

55 C9200-STACK Catalyst 9200 Stack Module or equivalent

56 STACK-T4-50CM 50CM Type 4 Stacking Cable or equivalent

57 NETWORK-PNP-

NONE

Network Plug-n-Play Opt Out

SKU or equivalent

58 PWR-C5-1KWAC 1KW AC Config 5 Power

Supply - Secondary Power

Supply or equivalent

CW9164I-B

59 CW9164I-B Catalyst 9164I AP (W6E, tri-band 4x4) w/Reg-B or equivalent

60 CON-L1NCD-

CW9164IB

CX LEVEL 1 8X7NCD

Catalyst 9164I AP (W6E, tri-band 4x4) w/ or equivalent

IFB # ED-26-01 SECTION 4 - SCOPE OF WORK Page 15

61 CDNA-E-C9164 Wireless Cisco DNA On-

Prem Essential, 9164

Tracking or equivalent

62 DNA-E-3Y-C9164 C164I Cisco DNA On-Prem

Essential,3Y Term,Trk Lic or equivalent

63 AIR-DNA-E Wireless Cisco DNA On-

Prem Essential, Term Lic or equivalent

64 CON-L1SWT-

AIRDNAE

CX LEVEL 1 SW SUB

Aironet CISCO DNA Es or equivalent

65 AIR-DNA-E-3Y Wireless Cisco DNA On-

Prem Essential, 3Y Term Lic or equivalent

66 AIR-DNA-E-T Wireless Cisco DNA On-

Prem Essential, Term, Tracker Lic or equivalent

67 AIR-DNA-E-T-3Y Wireless Cisco DNA On-

Prem Essential, 3Y Term, Tracker Lic or equivalent

68 SW9164-CAPWAP-

K9

Capwap software for Catalyst

9164I or equivalent

69 AIR-AP-BRACKET-

802.11 AP Low Profile

Mounting Bracket (Default) or equivalent

70 AIR-DNA-

NWSTACK-E

Wireless DNA Perpetual

Network Stack - Essentials or equivalent

IFB # ED-26-01 SECTION 4 - SCOPE OF WORK Page 16

71 NETWORK-PNP-

LIC

Network Plug-n-Play Connect for zero-touch device deployment or equivalent

72 CW9164I-MULTI Minimum Quantity = 10 or equivalent

73 AIR-AP-T-RAIL-R Ceiling Grid Clip for APs &

Cellular Gateways-Recessed or equivalent

IFB # ED-26-01 SECTION 5 - PRICE PROPOSAL / BID TABLE Page 17

SECTION 5 - PRICE PROPOSAL / BID TABLE

The vendor must provide their pricing electronically through the designated line items listed on the

Bid Sheet/Pricing Table via the City's e-Procurement portal on OpenGov.

Vendor Notes: The bid tables includes a “Vendor Notes” column for any additional comments regarding the requested line item(s). A comment is preferred in the “Vendor Notes” column. If the vendor does not need to submit any comments, they may leave it blank or enter N/A or similar.

Primary Responses: The initial Bid Table is for the primary responses so that the vendors can submit the requested goods and/or services.

C9200-48P-EDU (SINGLE POWER SUPPLY UNIT)

Line Item Part

Number Description Quantity Unit of

Measure Unit Cost Total Vendor

Notes

C9200-48P-EDU (Single Power Supply Unit)

1 C9200-48P-

EDU

Catalyst 9200 48-port PoE+ only, K12 or equivalent

25 EA

2 CON-SNT-

C9248PED

SNTC-8X5XNBD Catalyst 9200 48-port

PoE+ only, K12 or equivalent

25 EA

3 C9200-

DNA-A-48

C9200 Cisco DNA Advantage, 48-Port

Term Licenses or equivalent

25 EA

4 C9200-

DNA-A-48-

3Y

C9200 Cisco DNA Advantage, 48-Port, 3

Year Term License or equivalent

25 EA

5 PWR-C5-

BLANK

Config 5 Power Supply Blank or equivalent

25 EA

6 C9200-NW-

A-48 C9200 Network Advantage, 48-port license or equivalent

25 EA

7 CAB-TA-

NA

North America AC Type A Power Cable or equivalent

25 EA

8 C9K-ACC-

RBFT

RUBBER FEET FOR TABLE TOP

SETUP 9200 and 93xx or equivalent

25 EA

9 C9K-ACC-

SCR-4

12-24 and 10-32 SCREWS FOR RACK

INSTALLATION, QTY 4 or equivalent

25 EA

10 CAB-

GUIDE-1RU

1RU CABLE MANAGEMENT GUIDES

9200 and 9300 or equivalent

25 EA

11 NETWORK-

PNP-LIC

Network Plug-n-Play Connect for zero-touch device deployment or equivalent

25 EA

IFB # ED-26-01 SECTION 5 - PRICE PROPOSAL / BID TABLE Page 18

Line Item Part

Number Description Quantity Unit of

Measure Unit Cost Total Vendor

Notes

12 C9200-

STACK-KIT

Cisco Catalyst 9200 Stack Module or equivalent

25 EA

13 STACK-T4-

50CM

50CM Type 4 Stacking Cable or equivalent 25 EA

14 C9200-

STACK

Catalyst 9200 Stack Module or equivalent 50 EA

15 C9200-NM-

NONE

No Network Module Selected or equivalent 25 EA

TOTAL

C9200-48P-EDU (DUAL POWER SUPPLY UNIT)

Number Description Quantity Unit of

Measure Unit Cost Total Vendor

Notes

C9200-48P-EDU (Dual Power Supply Unit)

16 C9200-48P-

EDU

Catalyst 9200 48-port PoE+ only, K12 or equivalent

6 EA

17 CON-SNT-

C9248PED

SNTC-8X5XNBD Catalyst 9200 48-port

PoE+ only, K12 or equivalent

6 EA

18 C9200-

DNA-A-48

C9200 Cisco DNA Advantage, 48-Port

Term Licenses or equivalent

6 EA

19 C9200-

DNA-A-48-

3Y

C9200 Cisco DNA Advantage, 48-Port, 3

Year Term License or equivalent

6 EA

20 C9200-NW-

A-48 C9200 Network Advantage, 48-port license or equivalent

6 EA

21 CAB-TA-

NA

North America AC Type A Power Cable or equivalent

12 EA

22 C9K-ACC-

RBFT

RUBBER FEET FOR TABLE TOP

SETUP 9200 and 93xx or equivalent

6 EA

23 C9K-ACC-

SCR-4

12-24 and 10-32 SCREWS FOR RACK

INSTALLATION, QTY 4 or equivalent

6 EA

24 CAB-

GUIDE-1RU

1RU CABLE MANAGEMENT GUIDES

9200 and 9300 or equivalent

6 EA

25 NETWORK-

PNP-LIC

Network Plug-n-Play Connect for zero-touch device deployment or equivalent

6 EA

IFB # ED-26-01 SECTION 5 - PRICE PROPOSAL / BID TABLE Page 19

Description Quantity Unit of

Measure Unit Cost Total Vendor

Notes

26 C9200-

STACK-KIT

Cisco Catalyst 9200 Stack Module or equivalent

6 EA

27 STACK-T4-

50CM

50CM Type 4 Stacking Cable or equivalent 6 EA

28 C9200-

STACK

Catalyst 9200 Stack Module or equivalent 12 EA

29 C9200-NM-

NONE

No Network Module Selected or equivalent 6 EA

30 PWR-C6-

1KWAC/2

1KW AC Config 6 Power Supply -

Secondary Power Supply or equivalent

C9200L-48P-4X-EDU (SINGLE POWER SUPPLY UNIT)

Number Description Quantity Unit of

Measure Unit Cost Total Vendor

Notes

C9200L-48P-4X-EDU (Single Power Supply Unit)

31 C9200L-

48P-4X-

EDU

Catalyst 9200L 48-port PoE+ only, 4x10G uplinks, K12 or equivalent

25 EA

32 CON-SNT-

C92L48PX

SNTC-8X5XNBD Catalyst 9200L 48-port

PoE+ only, 4x10G - or equivalent

25 EA

33 C9200L-

DNA-A-48

C9200L Cisco DNA Advantage, 48-port

Term license or equivalent

25 EA

34 C9200L-

DNA-A-48-

3Y

C9200L Cisco DNA Advantage, 48-port, 3

Year Term license or equivalent

25 EA

35 C9200L-

NW-A-48

C9200L Network Advantage, 48-port license or equivalent

25 EA

36 CAB-TA-

NA

North America AC Type A Power Cable or equivalent

25 EA

37 PWR-C5-

BLANK

Config 5 Power Supply Blank or equivalent

25 EA

38 C9K-ACC-

RBFT

RUBBER FEET FOR TABLE TOP

SETUP 9200 and 93xx or equivalent

IFB # ED-26-01 SECTION 5 - PRICE PROPOSAL / BID TABLE Page 20

Description Quantity Unit of

Measure Unit Cost Total Vendor

Notes

39 C9K-ACC-

SCR-4

12-24 and 10-32 SCREWS FOR RACK

INSTALLATION, QTY 4 or equivalent

25 EA

40 CAB-

GUIDE-1RU

1RU CABLE MANAGEMENT GUIDES

9200 and 9300 or equivalent

25 EA

41 C9200L-

STACK-KIT

Cisco Catalyst 9200L Stack Module or equivalent

25 EA

42 C9200-

STACK

Catalyst 9200 Stack Module or equivalent 50 EA

43 STACK-T4-

50CM

50CM Type 4 Stacking Cable or equivalent 25 EA

44 NETWORK-

PNP-NONE

Network Plug-n-Play Opt Out SKU or equivalent

C9200L-48P-4X-EDU (DUAL POWER SUPPLY UNIT)

Number Description Quantity Unit of

Measure Unit Cost Total Vendor

Notes

C9200L-48P-4X-EDU (Dual Power Supply Unit)

45 C9200L-

48P-4X-

EDU

Catalyst 9200L 48-port PoE+ only, 4x10G uplinks, K12 or equivalent

6 EA

46 CON-SNT-

C92L48PX

SNTC-8X5XNBD Catalyst 9200L 48-port

PoE+ only, 4x10G - or equivalent

6 EA

47 C9200L-

DNA-A-48

C9200L Cisco DNA Advantage, 48-port

Term license or equivalent

6 EA

48 C9200L-

DNA-A-48-

3Y

C9200L Cisco DNA Advantage, 48-port, 3

Year Term license or equivalent

6 EA

49 C9200L-

NW-A-48

C9200L Network Advantage, 48-port license or equivalent

6 EA

50 CAB-TA-

NA

North America AC Type A Power Cable or equivalent

12 EA

51 C9K-ACC-

RBFT

RUBBER FEET FOR TABLE TOP

SETUP 9200 and 93xx or equivalent

IFB # ED-26-01 SECTION 5 - PRICE PROPOSAL / BID TABLE Page 21

Description Quantity Unit of

Measure Unit Cost Total Vendor

Notes

52 C9K-ACC-

SCR-4

12-24 and 10-32 SCREWS FOR RACK

INSTALLATION, QTY 4 or equivalent

6 EA

53 CAB-

GUIDE-1RU

1RU CABLE MANAGEMENT GUIDES

9200 and 9300 or equivalent

6 EA

54 C9200L-

STACK-KIT

Cisco Catalyst 9200L Stack Module or equivalent

6 EA

55 C9200-

STACK

Catalyst 9200 Stack Module or equivalent 12 EA

56 STACK-T4-

50CM

50CM Type 4 Stacking Cable or equivalent 6 EA

57 NETWORK-

PNP-NONE

Network Plug-n-Play Opt Out SKU or equivalent

6 EA

58 PWR-C5-

1KWAC

1KW AC Config 5 Power Supply -

Secondary Power Supply or equivalent

CW9164I-B

Number Description Quantity Unit of

Measure Unit Cost Total Vendor

Notes

CW9164I-B

59 CW9164I-B Catalyst 9164I AP (W6E, tri-band 4x4) w/Reg-B or equivalent

85 EA

60 CON-

L1NCD-

CW9164IB

CX LEVEL 1 8X7NCD Catalyst 9164I AP

(W6E, tri-band 4x4) w/ or equivalent

85 EA

61 CDNA-E-

C9164 Wireless Cisco DNA On-Prem Essential, 9164 Tracking or equivalent

85 EA

62 DNA-E-3Y-

C9164 C164I Cisco DNA On-Prem Essential,3Y

Term,Trk Lic or equivalent

85 EA

63 AIR-DNA-E Wireless Cisco DNA On-Prem Essential, Term Lic or equivalent

85 EA

64 CON-

L1SWT-

AIRDNAE

CX LEVEL 1 SW SUB Aironet CISCO

DNA Es or equivalent

85 EA

IFB # ED-26-01 SECTION 5 - PRICE PROPOSAL / BID TABLE Page 22

Description Quantity Unit of

Measure Unit Cost Total Vendor

Notes

65 AIR-DNA-

E-3Y Wireless Cisco DNA On-Prem Essential, 3Y Term Lic or equivalent

85 EA

66 AIR-DNA-

E-T Wireless Cisco DNA On-Prem Essential, Term, Tracker Lic or equivalent

85 EA

67 AIR-DNA-

E-T-3Y Wireless Cisco DNA On-Prem Essential, 3Y Term, Tracker Lic or equivalent

85 EA

68 SW9164-

CAPWAP-

K9

Capwap software for Catalyst 9164I or equivalent

85 EA

69 AIR-AP-

BRACKET-

802.11 AP Low Profile Mounting Bracket

(Default) or equivalent

85 EA

70 AIR-DNA-

NWSTACK-

E

Wireless DNA Perpetual Network Stack -

Essentials or equivalent

85 EA

71 NETWORK-

PNP-LIC

Network Plug-n-Play Connect for zero-touch device deployment or equivalent

85 EA

72 CW9164I-

MULTI

Minimum Quantity = 10 or equivalent 85 EA

73 AIR-AP-T-

RAIL-R

Ceiling Grid Clip for APs & Cellular

Gateways-Recessed or equivalent

85 EA

IFB # ED-26-01 SECTION 6 - SUBMITTAL DOCUMENTS Page 23

SECTION 6 - SUBMITTAL DOCUMENTS

Bids must be submitted electronically at https://procurement.opengov.com/portal/pembrokepines on or before 2:00 pm on Tuesday, February 24, 2026. Please note vendors should be registered on

OpenGov under the name of the organization that they are operating as and it should match the organization name on the documents that they are submitting and utilizing when responding to the solicitation. In addition, the vendor must complete the required documents in this section and provide any additional information requested throughout this solicitation. Any additional information requested in the solicitation should be scanned and uploaded. The City recommends for proposers to submit their proposals as soon as they are ready to do so. Please allow ample time to submit your proposals on the https://procurement.opengov.com/portal/pembrokepines website. Proposals may be modified or withdrawn prior to the deadline for submitting Proposals.

PLEASE DO NOT SUBMIT ANY PROPOSALS VIA MAIL, E-MAIL OR FAX.

Prospective proposers interested in responding to this solicitation are requested to provide all of the applicable information listed in this section. Submittals that do not respond completely to all of the requirements specified herein may be considered non-responsive and eliminated from the process.

Brevity and clarity are encouraged.

1 CONFIRMATION TO BIND

1.1 I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required

2 CERTIFICATION OF INSURANCE COMPLIANCE AND INTENT TO PROCURE

REQUIRED COVERAGE

NOTE: Vendors are not required to purchase any additional insurance in order to submit a bid.

However, they must certify that they either currently hold, or are able and willing to obtain, all required insurance coverages, endorsements, and limits prior to award and execution of the contract.

2.1 I certify that, if awarded this contract, I will be required to obtain and maintain all insurance policies as detailed in the INSURANCE REQUIREMENTS Section of this solicitation before any work may commence, and throughout the life of the contract.*

☐ Please confirm

*Response required

2.2 Do you confirm that you will only use insurance carriers licensed to do business in the

State of Florida and rated no less than “A” as to management, and no less than “Class VI” as to financial strength by A.M. Best, and that you understand all endorsements required

(e.g., Additional Insured, Waiver of Subrogation, etc.) must be included?*

☐ Yes

☐ No https://procurement.opengov.com/portal/pembrokepines https://procurement.opengov.com/portal/pembrokepines/projects/228149/document?section=2156533

IFB # ED-26-01 SECTION 6 - SUBMITTAL DOCUMENTS Page 24

*Response required

2.3 Do you currently carry insurance policies that meet or exceed the minimum requirements outlined in the INSURANCE REQUIREMENTS section of this solicitation?*

☐ Yes

☐ No

*Response required

When equals "Yes"

2.3.1 Please upload your current certificate(s) of insurance that demonstrate compliance with the insurance requirements outlined in this solicitation.*

*Response required

When equals "No"

2.3.2 Please upload documentation showing that you have obtained a letter from your insurance broker or carrier, such as a Letter of Intent to Insure, Evidence of Insurability, or a

Conditional Certificate of Insurance.*

Documentation should show that:

• You can obtain the required insurance.

• The limits and types of coverage will meet the INSURANCE REQUIREMENTS outlined in the solicitation.

• You will provide a COI upon contract award.

*Response required

When equals "No"

2.3.3 Please upload your current certificate(s) of insurance.*

*Response required

2.4 Do you believe you are exempt from one or more insurance requirements (e.g., Workers'

Compensation)?*

☐ Yes

☐ No

*Response required

When equals "Yes"

2.4.1 Please upload written documentation requesting an exemption on your company letterhead, subject to City approval.*

*Response required

2.5 Do you plan on using subcontractors for this project?*

☐ Yes

IFB # ED-26-01 SECTION 6 - SUBMITTAL DOCUMENTS Page 25

☐ No

When equals "Yes"

2.5.1 Do you acknowledge that all subcontractors must also carry the same insurance or be covered under your policy, and that proof of such coverage must be provided to the City?*

☐ Yes

☐ No

*Response required

3 PROJECT DOCUMENTS

3.1 PROPOSERS BACKGROUND INFORMATION FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Proposers_Background_Inform...

*Response required

4 E-RATE SPIN CERTIFICATION

4.1 E-Rate Certification Sheet*

Please download the below documents, complete, and upload.

This document requires service providers to have an active SPIN (Service Provider Information

Number), a unique nine digit number assigned to service providers by USAC. Service providers are required to have a SPIN to be in compliance when filing for E-Rate reimbursement.

• E-Rate_Certification_Form.pdf

*Response required

4.2 SPIN (Service Provider Information Number)*

Please enter your active SPIN (Service Provider Information Number), a unique nine digit number assigned to service providers by USAC, here.

Maximum response length: 9 characters

*Response required

4.3 Upload Confirmation Documentation of your active SPIN*

Please visit the "E-Rate Service Provider Download Tool" at https://opendata.usac.org/stories/s/twgi-emss and provide a printout showing that your SPIN is currently active, or other applicable documentation to provide sufficient proof that your SPIN is active.

*Response required https://government-project.s3.us-west-2.amazonaws.com/109708/d19d1648-daba-4f13-be21-890a8a862354_Proposers_Background_Information_Form_%281%29.xlsx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4IBWX4YSJ%2F20260122%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260122T021033Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEAkaCXVzLXdlc3QtMiJGMEQCIHa63R2DYWkdF9ddwk3JIyO8onymWzN91IoF5FB9%2BcGIAiA3GL1%2FP4dF7eJYvs%2BgEb0nqFugEqk93mUGL%2FB5pwqu5yqOBQjS%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMkZkbJ3wt9AKxBCgZKuIEXVihpAbvuA%2BtrQf1%2B8roAZd%2FzIjP7TgFMsuxwFKAIM1IPAq%2FhBMXxZ%2FYohFm4wxJKdik%2Fi0SW2ngD%2FAVJv%2B1ivosGiK767AOnSNdxNg4bxH8ysP1FaveqD1qfrClz9JsMrcBwXYWKkNwL0fDN6whD8qhGXkTgwgEFO45TeHpcRToWocAbY5S2iakedNexld7UfuBdiY7tj6anPGAGWJuWh4orR3vGL%2B73APKNIeOygnoWUskim6pWXMrWo9Z8Li484%2FI%2BraIJ%2Bm7EqRoPPXcbpLLP49uyQzPltgwenXKgRy%2BCrTH%2Fp0yR1RN4jOSi0h4WFA%2Fm0ZUJAhtUGLwyeZgYKsZC%2BosgvFJjoywNhCPIeYUGngOja3kJOwx6KLXRHATwkGa58tFoYAnKfsiqHKToKLRPVYr3iwdvsQOgeHJQfcePsXC9q%2Fy%2BxmBn2zScBEpfpV%2BhHRwMgz7JU9OSAgwRfGSXhj0Klyydm3xCH%2F9gNgZT9u6uFzjBxoNmxtneNIbi%2BdbG9hYWlaOtmUMkmcjdzExbaOQsgBJJoLEBw%2FsaPN3VafCxBi2NrEgBy6EdE1ASiHY0lOVFuV2YIdmAgfDZWlMQT6oaJv2kIYM6V%2B6nQjc78PR4ySmFKlpYxHPb8LwW8kPq3cdXOcSwXDOc7CcvLWJT8ZlSNOZNZedcWTSMoOwgV53jHSWMKspdCpN%2B4x4NKFuACF3gHvwH%2BO1OgZHbAWfqV8AzDhCB2ND2R5zJOwtbHVBV%2FfyjYnO5sQSOtdOkPas5%2F7NteH4XuoroFCj5GkIOIjTjH4B1Q3Thg25aR0yZDCF8MXLBjqaAZ3Xn3iWKk0%2BVA1JOPsJB6DiGnvgnVtFJv5yzvinU9%2FNw0rOL5fdC3ouemfyH78Bo44eAYthl7GhaQBBEf8O8WWCiP%2Fgy%2BDR4AujmOEPGwfIpsDlug7SCEgmO%2BX1ifBaNFrjyCopf8qBmB1RN%2BTlxyvGRMWNIknnBtN6B5f8DxRDwKHggo8FMDZG2C4F0eZR8HlhXHGRRB16Jpw%3D&X-Amz-Signature=86415e066975ac25850fe62f87375c658b833e773060b0f8b5cab090ae2ecae7&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Proposers_Background_Information_Form_%281%29.xlsx%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/228149/c5ccc4f9-84bb-4679-a642-5d4c1406e204_E-Rate_Certification_Form.pdf https://opendata.usac.org/stories/s/twgi-emss

IFB # ED-26-01 SECTION 6 - SUBMITTAL DOCUMENTS Page 26

5 SWORN STATEMENT ON PUBLIC ENTITY CRIMES UNDER FLORIDA

STATUTES CHAPTER 287.133(3)(a)

5.1 SWORN STATEMENT ON PUBLIC ENTITY CRIMES FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Sworn_Statement_on_Public_E...

*Response required

5.2 Public Entity Crimes Status*

▪ Which option did you select on the Sworn Statement on Public Entity Crimes Form:

• A) Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, nor any affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1, 1989.

• B1) The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989, AND There has been a proceeding concerning the conviction before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer did not place the person or affiliate on the convicted vendor list. (Please attach a copy of the final order.)

• B2) The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989, AND The person or affiliate was placed on the convicted vendor list. There has been a subsequent proceeding before a hearing officer of the State of Florida, Division of Administrative Hear¬ings. The final order entered by the hearing officer determined that it was in the public interest to remove the person or affiliate from the convicted vendor list. (Please attach a copy of the final order.)

• B3) The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989, AND The person or affiliate has not been placed on the convicted vendor list.

https://government-project.s3.us-west-2.amazonaws.com/101918/a08213be-7bed-4db1-94ae-c1ceb315d196_Sworn_Statement_on_Public_Entity_Crimes.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4IBWX4YSJ%2F20260122%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260122T021033Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEAkaCXVzLXdlc3QtMiJGMEQCIHa63R2DYWkdF9ddwk3JIyO8onymWzN91IoF5FB9%2BcGIAiA3GL1%2FP4dF7eJYvs%2BgEb0nqFugEqk93mUGL%2FB5pwqu5yqOBQjS%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMkZkbJ3wt9AKxBCgZKuIEXVihpAbvuA%2BtrQf1%2B8roAZd%2FzIjP7TgFMsuxwFKAIM1IPAq%2FhBMXxZ%2FYohFm4wxJKdik%2Fi0SW2ngD%2FAVJv%2B1ivosGiK767AOnSNdxNg4bxH8ysP1FaveqD1qfrClz9JsMrcBwXYWKkNwL0fDN6whD8qhGXkTgwgEFO45TeHpcRToWocAbY5S2iakedNexld7UfuBdiY7tj6anPGAGWJuWh4orR3vGL%2B73APKNIeOygnoWUskim6pWXMrWo9Z8Li484%2FI%2BraIJ%2Bm7EqRoPPXcbpLLP49uyQzPltgwenXKgRy%2BCrTH%2Fp0yR1RN4jOSi0h4WFA%2Fm0ZUJAhtUGLwyeZgYKsZC%2BosgvFJjoywNhCPIeYUGngOja3kJOwx6KLXRHATwkGa58tFoYAnKfsiqHKToKLRPVYr3iwdvsQOgeHJQfcePsXC9q%2Fy%2BxmBn2zScBEpfpV%2BhHRwMgz7JU9OSAgwRfGSXhj0Klyydm3xCH%2F9gNgZT9u6uFzjBxoNmxtneNIbi%2BdbG9hYWlaOtmUMkmcjdzExbaOQsgBJJoLEBw%2FsaPN3VafCxBi2NrEgBy6EdE1ASiHY0lOVFuV2YIdmAgfDZWlMQT6oaJv2kIYM6V%2B6nQjc78PR4ySmFKlpYxHPb8LwW8kPq3cdXOcSwXDOc7CcvLWJT8ZlSNOZNZedcWTSMoOwgV53jHSWMKspdCpN%2B4x4NKFuACF3gHvwH%2BO1OgZHbAWfqV8AzDhCB2ND2R5zJOwtbHVBV%2FfyjYnO5sQSOtdOkPas5%2F7NteH4XuoroFCj5GkIOIjTjH4B1Q3Thg25aR0yZDCF8MXLBjqaAZ3Xn3iWKk0%2BVA1JOPsJB6DiGnvgnVtFJv5yzvinU9%2FNw0rOL5fdC3ouemfyH78Bo44eAYthl7GhaQBBEf8O8WWCiP%2Fgy%2BDR4AujmOEPGwfIpsDlug7SCEgmO%2BX1ifBaNFrjyCopf8qBmB1RN%2BTlxyvGRMWNIknnBtN6B5f8DxRDwKHggo8FMDZG2C4F0eZR8HlhXHGRRB16Jpw%3D&X-Amz-Signature=2545e51989834169427abf1d4e7cde27bc519c1f65b7f77de4025e14ace8ad87&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Sworn_Statement_on_Public_Entity_Crimes.pdf%22&x-id=GetObject

IFB # ED-26-01 SECTION 6 - SUBMITTAL DOCUMENTS Page 27

(Please describe any action taken by or pending with the Department of General

Services.)

☐ A) No convictions.

☐ B1) Convicted, final order did not place on the convicted vendor list.

☐ B2) Convicted, listed, then removed.

☐ B3) Convicted, not listed, action pending.

*Response required

5.3 Did you select option B1 or B2 above?*

☐ Yes

☐ No

*Response required

When equals "Yes"

5.3.1 Please upload a copy of the final order issued by the hearing officer of the State of

Florida, Division of Administrative Hearings.*

*Response required

5.4 Did you select option B3 above?*

☐ Yes

☐ No

*Response required

When equals "Yes"

5.4.1 Please describe any action taken by or pending with the Department of General

Services.*

*Response required

6 DRUG-FREE WORKPLACE CERTIFICATION

6.1 VENDOR DRUG FREE WORKPLACE CERTIFICATION FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Vendor_Drug-Free_Workplace_...

*Response required

6.2 Drug-Free Status*

☐ Complies fully.

☐ Does not comply.

*Response required

7 STANDARD DOCUMENTS

https://government-project.s3.us-west-2.amazonaws.com/109708/95904db9-709d-4b3e-95c7-64795b66f8b1_Vendor_Drug-Free_Workplace_Certification_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4IBWX4YSJ%2F20260122%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260122T021033Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEAkaCXVzLXdlc3QtMiJGMEQCIHa63R2DYWkdF9ddwk3JIyO8onymWzN91IoF5FB9%2BcGIAiA3GL1%2FP4dF7eJYvs%2BgEb0nqFugEqk93mUGL%2FB5pwqu5yqOBQjS%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMkZkbJ3wt9AKxBCgZKuIEXVihpAbvuA%2BtrQf1%2B8roAZd%2FzIjP7TgFMsuxwFKAIM1IPAq%2FhBMXxZ%2FYohFm4wxJKdik%2Fi0SW2ngD%2FAVJv%2B1ivosGiK767AOnSNdxNg4bxH8ysP1FaveqD1qfrClz9JsMrcBwXYWKkNwL0fDN6whD8qhGXkTgwgEFO45TeHpcRToWocAbY5S2iakedNexld7UfuBdiY7tj6anPGAGWJuWh4orR3vGL%2B73APKNIeOygnoWUskim6pWXMrWo9Z8Li484%2FI%2BraIJ%2Bm7EqRoPPXcbpLLP49uyQzPltgwenXKgRy%2BCrTH%2Fp0yR1RN4jOSi0h4WFA%2Fm0ZUJAhtUGLwyeZgYKsZC%2BosgvFJjoywNhCPIeYUGngOja3kJOwx6KLXRHATwkGa58tFoYAnKfsiqHKToKLRPVYr3iwdvsQOgeHJQfcePsXC9q%2Fy%2BxmBn2zScBEpfpV%2BhHRwMgz7JU9OSAgwRfGSXhj0Klyydm3xCH%2F9gNgZT9u6uFzjBxoNmxtneNIbi%2BdbG9hYWlaOtmUMkmcjdzExbaOQsgBJJoLEBw%2FsaPN3VafCxBi2NrEgBy6EdE1ASiHY0lOVFuV2YIdmAgfDZWlMQT6oaJv2kIYM6V%2B6nQjc78PR4ySmFKlpYxHPb8LwW8kPq3cdXOcSwXDOc7CcvLWJT8ZlSNOZNZedcWTSMoOwgV53jHSWMKspdCpN%2B4x4NKFuACF3gHvwH%2BO1OgZHbAWfqV8AzDhCB2ND2R5zJOwtbHVBV%2FfyjYnO5sQSOtdOkPas5%2F7NteH4XuoroFCj5GkIOIjTjH4B1Q3Thg25aR0yZDCF8MXLBjqaAZ3Xn3iWKk0%2BVA1JOPsJB6DiGnvgnVtFJv5yzvinU9%2FNw0rOL5fdC3ouemfyH78Bo44eAYthl7GhaQBBEf8O8WWCiP%2Fgy%2BDR4AujmOEPGwfIpsDlug7SCEgmO%2BX1ifBaNFrjyCopf8qBmB1RN%2BTlxyvGRMWNIknnBtN6B5f8DxRDwKHggo8FMDZG2C4F0eZR8HlhXHGRRB16Jpw%3D&X-Amz-Signature=0d7c5ff4cce58fc63bc953414522fd45326546c9d9afe437dd64288ddb77fa6d&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Vendor_Drug-Free_Workplace_Certification_Form.pdf%22&x-id=GetObject

IFB # ED-26-01 SECTION 6 - SUBMITTAL DOCUMENTS Page 28

The following documents are standard documents that the City generally requires for every solicitation. As a result, we recommend vendors to keep these documents updated and readily available so that they can be easily uploaded for each project that the vendor would like to participate in. In the event that the City does not have one of the forms or documents listed below for your company, the City may reach out to your company after the bid has closed to obtain the document(s).

7.1 NON-COLLUSIVE AFFIDAVIT*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Non-Collusive_Affidavit.pdf

*Response required

7.2 SCRUTINIZED COMPANY CERTIFICATION*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Scrutinized_Company_Certifi...

*Response required

7.3 E-VERIFY SYSTEM CERTIFICATION*

a. Please download the attached document, complete all required fields, and upload the completed form here.

b. Effective January 1, 2021, pursuant to Section 448.095. Florida Statues, the City may not enter into a contract with a vendor/contractor/subcontractor unless that vendor/contractor/subcontractor is registered with and uses the E- Verify system administered by the U.S. Department of Homeland Security (“DHS”).

c. Contractor shall also require all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The Contractor shall maintain a copy of such affidavit for the duration of the contract.

• E-Verify_System_Certificati...

*Response required

7.4 HUMAN TRAFFICKING AFFIDAVIT*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Human_Trafficking_Affidavit...

*Response required 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IFB # ED-26-01 SECTION 6 - SUBMITTAL DOCUMENTS Page 29

8 VENDOR REGISTRATION

8.1 Do you currently have a City of Pembroke Pines Vendor Number registered in the

PaymentWorks System?*

▪ The City of Pembroke Pines utilizes OpenGov as its e-Procurement platform for solicitation and bid submission purposes. However, please be advised that vendor registration for onboarding and processing payments is handled separately through the City's Accounts Payable Division using PaymentWorks, a secure online vendor management platform.

▪ All vendors that will be submitting invoices and requiring payments from the City are required to register on the PaymentWorks platform. If the vendor is not currently registered with the City via PaymentWorks and does not have a Vendor Number, the

City will have to invite the vendor to register.

▪ For formal solicitations such as this…